RFP 4006-102126 Parking Garages Painting Project

Bidder Information Form
All pages bound within this Bid Document are necessary parts thereof and shall not be
detached, taken apart and/or altered, or bid shall be considered non-responsive.
--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--
Vendor Name (include d.b.a. information if applicable)
Entity Type (check applicable): [ ] Sole Proprietorship [ ] General Partnership [ ] Limited Partnership (LP)
[ ] Limited Liability Partnership (LLP) [ ] Limited Liability Limited Partnership (LLLP)
[ ] Business Corporation [ ] Professional Corporation (PC) [ ] Limited Liability Company (LLC)
[ ] Professiona l Limited Liability Company (PLLC) [ ] Series LLC
Principal Office Address (Per Secretary of State)
City, State & Zip Email Address Telephone Number
Federal Tax ID #/Social Security # General Contractor License # (if applicable)
Print Name & Title of Person Signing on Behalf of Vendor Vendor's Authorized Signature
* By signing above the vendor acknowledges that terms and conditions and instructions associated with
this bid have been read and accepted.
* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it
WILL BE REJECTED.
Late bids will NOT be accepted.
Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in
writing, effective upon receipt by the agency issuing this Invitation to Bid.
* Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are
subject to the conditions and specifications herein, are invited for materials and equipment as
described herein.
* Prices or any other entry made hereon by the bidders shall be considered firm and not subject to
change or withdrawal.
* Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that
no Federal or North Carolina antitrust laws have been violated.
* State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to
vendors invoice and will be paid to vendor at time of invoice payment.
* Bidders shall sign this form and submit it as part of the complete bound bid package on or
before the date and time specified above to the City of High Point Purchasing Division at
either P.O. Box 230, High Point, NC 27261, or 816 E. Green Drive, High Point, NC 27260.
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REQUEST FOR PROPOSALS
Parking Garages Painting Project
RFP 4006-102126
The City of High Point seeks proposals from qualified firms to provide power washing, caulking, and painting
of the Interior Walls and guardrails in the 115 S Main St and 211 E Broad Ave Parking Garages in accordance
with all applicable regulations and the requirements of this Request for Proposals.
Sealed proposals will be received until 2:00 PM, Wednesday, October 21, 2026, in the Procurement Division,
816 East Green Drive, High Point, NC 27260. Proposals are to be labeled "RFP # 4006-102126 Parking Deck
Painting Project." Electronic proposals will be accepted via email to libby.rush@highpointnc.gov prior to the
proposal deadline.
A non-mandatory pre-proposal conference will be held Tuesday, September 29th, 2026, at 11:00 AM at 115
S Main St, High Point, NC. City staff will be available to discuss the project and answer pertinent questions.
All prospective bidders are urged to attend to prepare bids based upon a full understanding of project
specifications.
RFP # 4006-102126
Parking Garages Painting Project
An electronic copy of the Request for Proposal may be obtained from the City of High Point located under Bid
Opportunities at https://www.highpointnc.gov/Bids.aspx. Proposers can download a copy of the solicitation
and all addenda.
Awarded suppliers must register with the City of High Point by completing the online supplier registration
process at https://www.highpointnc.gov/1068/New-Supplier-Registration. The City reserves the right to
accept or reject proposals, in whole or in part, as it determines what best serves its interests.
The successful proposer shall be required to comply with all applicable equal employment opportunity laws
and regulations, and all other applicable governmental laws and regulations as set forth by the City of High
Point and the State of North Carolina.
The meeting facilities of the City of High Point are accessible to people with disabilities. For special
accommodations, call 336-883-3298, TDD 336-883-8517, or North Carolina Relay System at 1-800-735-2962.
In accordance with the Federal "Americans with Disabilities Act" (the Act), the City of High Point will not
discriminate against individuals with disabilities and will not do business with vendors who discriminate
against such individuals in violation of the Act. "Equal Opportunity Employer, Male/Female/Handicap"
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A. GENERAL INFORMATION
1. INTRODUCTION & SCOPE OF SERVICES:
The City of High Point seeks proposals from qualified firms to provide power washing, caulking, and
painting of the interior walls and guardrails in the 115 S Main St and 211 E Broad Ave Parking Garages
in accordance with all applicable regulations and the requirements of this Request for Proposals.
2. PROPOSAL SCHEDULE
This section provides interested Proposers with information about the schedule anticipated by the
City. This is an estimate only and may change.
RFP Issue Date September 18, 2026
Pre-Proposal Meeting Tuesday, September 29th, 2026,
11:00 AM
Questions Due to Procurement October 6, 2026, by 12:00 PM
Addendum Issued October 8, 2026
RFP Due Date Wednesday, October 21, 2026 at 2:00 PM
3. PROPOSAL QUESTIONS:
Questions concerning this RFP must be submitted via email to Libby Rush, Buyer, by no
later than October 6, 2026 by 12:00PM to libby.rush@highpointnc.gov. No verbal
interpretations shall be binding.
4. PROPOSAL DUE DATE:
Sealed proposals will be received electronically, by mail, or by hand delivery until 2:00 PM Eastern
Time on Wednesday, October 21, 2026. A public proposal opening will NOT be conducted. Late
proposals will not be accepted or considered.
5. CONTRACT PRICING:
Proposals shall include pricing for the Parking Garage Painting Project per specifications
including all labor, time, and materials and costs necessary to perform the work.
6. LATE BIDS:
Any bid proposal received after the proposal due date and time shall not be considered and
will be returned unopened.
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7. COMPETITIVE SELECTION:
The successful Proposer will be selected on a fair and rational basis, and the evaluation
factors outlined below shall be applied to all eligible, responsive Proposers in comparing
proposals and selecting the successful bidder. Award of a contract may be made without
discussion with the Proposers after responses are received. Proposals should, therefore, be
submitted on the most favorable terms available. The City reserves the right to void the
contract if the successful Proposer has not performed within the date specified by the
Proposers response.
8. SALES TAX:
Sales Tax shall not be included in any proposed prices. The City of High Point is not tax exempt
and will pay sales tax where applicable. Sales tax shall be invoiced as a separate item.
9. CONTRACTS:
It is recognized that the formal basis of any agreement between supplier and user will be a
contract to be negotiated between parties rather than a proposal. In submitting proposals,
vendors must indicate that they are prepared to complete a contract containing all the
information submitted in their proposals. Vendors must also be prepared to meet the City's
insurance requirements at the time the contract is awarded. Contractors shall be required to
sign a City of High Point contract, a sample of which is included in this RFP.
10. REJECTION OF PROPOSAL:
The City of High Point reserves the right to reject all Proposals, to waive any informality in
proposals received, to accept or reject any or all of the items in the proposal, and to award
the contract in whole or in part and/or negotiate any or all items with individual Proposers if
it is deemed in the City's best interest. Moreover, the City reserves the right to make no
selection if proposals are deemed to be outside the fiscal constraint or not in the best
interest of the City.
11. INSURANCE:
The Contractor shall purchase and maintain during the life of this contract comprehensive
general liability and other insurance as is appropriate for the work being performed as
outlined in the sample contract which is attached for your reference. A Certificate of
Insurance is required at the time of executing the final contract.
12. PAYMENT:
A contract that includes a payment schedule based on tasks, timetables, and percentages of
completed work will be developed prior to work commencing with the awarded supplier.
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13. E-Verify Requirements Apply to Public Contracts:
Under North Carolina law, the E-Verify requirement applies to private employers doing
business in this state that has 25 or more employees working in this state. If contractors are
individuals who are self-employed (i.e., one employee), or with a business with less than 25
employees, that individual/business is not subject to the E-Verify requirements. We have
provided the affidavit which will be included in the bid documents.
14. SUBMITTAL PACKAGE CONTENT AND FORMAT:
Proposals should be prepared on 8-1/2 x 11 paper using a minimum 10-point font, with an
email title of "RFP 4006-102126 - Parking Garages Painting Project." The city will not consider
proposals that do not arrive prior to the proposal deadline. Electronic submittals will be
accepted.
15. SUBMITTAL REQUIREMENTS:
If your firm would like to be considered for providing the required services, please email a
copy to: libby.rush@highpointnc.gov or submit one (1) bound original and one (1) USB flash
drive proposal to:
Mailed Hand-Delivered
City of High Point City of High Point
RFP 4006-102126 RFP 4006-102126
Attn: Procurement Division Attn: Procurement Division,
Libby Rush, Senior Buyer Libby Rush, Senior Buyer
816 E. Green Drive 816 E. Green Drive
High Point, NC 27261 High Point, NC 27261
B. QUALIFICATIONS AND SUBMISSION REQUIREMENTS
Letter of Transmittal
The proposal shall include a cover letter of transmittal attesting to its accuracy. Identify
the legal entity that would enter into the contract with the City which will include
the following:
Full legal name of supplier
Address of company headquarters
Address of local office (an office in the High Point metro area; if not in High
Point, what is the primary office responsible for this contract?)
Name and title of the person authorized to enter into a contract.
Executive Summary
Provide a summary of the Proposer's understanding of the Scope of
Services presented in this RFP and emphasize any unique aspects or
strengths of the proposal.
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Organization and Staffing
Provide a list identifying the number of personnel and identifying key members,
qualifications, etc. available to respond in the event the proposed contract is activated, including
subcontractors who would be assigned to this project. For proposed subcontractors, please
provide the name of each supplier, the office location, the contact's name and telephone
number, and the services to be provided.
Statement of Work
The proposer shall submit a Statement of Work to demonstrate competency in performing
services as defined in the Solicitation. Include a detailed description of the services to be
completed along with sufficient information for the City to determine if the proposer meets
each requirement.
Qualifications and Experience
The Proposer should describe its track record in performing services comparable to those specified
in the RFP and other information relevant to making a determination as to the ability of the
Proposer to perform these services. List at least three (3) references for contracts in the past five
(5)years similar to the scope and size of the project specified herein. Please list North Carolina
local government clients.
Conflict of Interest
State any conflicts of interest vendor or any key individual may have with this service.
C. SELECTION PROCESS:
The City will conduct a fair and impartial evaluation of all submittals that are received in
accordance with the provisions of this RFP. The city will appoint a selection committee to
perform the evaluation. Interviews with vendors are not anticipated but may be held at
the option of the selection committee The City reserves the right to obtain clarification of
any point in a vendor's/team's Proposal Package or to obtain additional information. All
vendors/teams who submit Proposal Packages will be notified of the selection committee's
choice. Final approval of any selected supplier/team is subject to the action of the City
Council or appropriate City officials.
D. EVALUATION CRITERIA:
Proposals one (1) original will be received from each offeror in an email or sealed envelope or
package.
Each original shall be signed and dated by an official authorized to bind the firm. Unsigned
proposals will not be considered.
All proposals must be received by the City of High Point not later than the date and time
specified on the cover sheet of this RFP.
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At their option, the evaluators may request oral presentations or discussions with any or all
offerors for the purpose of clarification or to amplify the materials presented in any part of
the proposal. However, offerors are cautioned that the evaluators are not required to request
clarification; therefore, all proposals should be complete and reflect the most favorable terms
available from the offeror.
Proposals will be evaluated according to completeness, content, and experience with similar
projects, the ability of the offeror and its staff, and cost. The evaluators will randomly select
at least three of the offeror's references, but the evaluators reserve the right to contact all
the references listed if information from the three references contacted warrant further
inquiry. The failure of the offeror to list all similar contracts in the specified period may result
in the rejection of the offeror's proposal. The evaluators may check all public sources to
determine whether the offeror has listed all contracts for similar work within the designated
period. If the evaluators determine that references for other public contracts for similar
contracts were not listed, the evaluators may contact the public entities to make inquiry into
offeror's performance of those contracts and the information obtained may be considered in
evaluating offeror's proposal. Awarding a contract to one offeror does not mean that the
other proposals lacked merit, but that, all factors considered, the selected proposal was
deemed most advantageous to the City of High Point.
In addition to any other evaluation criteria identified in the solicitation document, the city will
consider the following factors to ensure that any award will be in the best interest of the City
of High Point:
RFP Evaluation Criteria Weights
Project Team 25%
Project Experience 25%
Project Management, Approach, and Quality 20%
Control
Reputation of Offeror 15%
Cost Proposal 15%
E. PUBLIC RECORDS; TRADE SECRETS
Under applicable law, all materials submitted in response to this solicitation will be public
records unless an exception or exemption applies. The City will treat information in any
materials submitted as a trade secret only if (i) the information meets all requirements under
applicable law, including the definition in N.C. Gen. Stat. 66-152(3) and all conditions under
N.C. Gen. Stat. 132-1.2(1), and (ii) each page containing such information is clearly designated
as "CONFIDENTIAL" or "TRADE SECRET" at the time of submission to the City. Bidders are
strongly discouraged from including trade secret information in their proposals except where it
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is reasonably necessary for the City's evaluation of the proposal. All pricing, including but not
limited to unit prices and total proposal amounts, will be public records and will not be treated
as confidential. Nothing in this solicitation shall be construed as obligating the City to protect
any information received in response to or otherwise related to this solicitation beyond what is
required by applicable law, and the City will make its own determinations regarding the
applicability to such information of any exception or exemption under NC public records laws.
Each bidder shall defend, indemnify, and hold harmless the City and its officers, directors,
employees, agents, successors, and permitted assigns from and against all losses, damages,
liabilities, deficiencies, actions, judgments, interest, awards, penalties, fines, costs, or expenses
of whatever kind, including reasonable attorneys' fees and the cost of enforcing any right to
indemnification hereunder and the cost of pursuing any insurance providers, incurred in
connection with the City's refusal to disclose any information that the bidder has designated as
a trade secret in accordance with this solicitation and applicable law.
F. CONDITIONS AND RESERVATIONS
Upon receipt of this proposal, the City reserves the right to meet with any or all contractors
submitting proposals at any time prior to an award to assure that the successful proposal nearly
meets all goals and objectives. The right is further reserved to use any or all ideas presented in
any response to this Request for Proposals, whether amended or not. Selection or rejection of
the proposal does not affect this right. During review and evaluation of proposals, the City
further reserves the right to negotiate with the contractor whose proposal most closely meets
the City's goals and objectives for this project, to amend that contractor's original proposal by
additions or deletions.
G. SCOPE OF WORK
The City of High Point seeks proposals from qualified firms to provide power washing, caulking, and
painting of the interior walls and guardrails in the 115 S Main St and 211 E Broad Ave Parking Garages
in accordance with all applicable regulations and the requirements of this Request for Proposals.
H. RESPONSIBILITIES OF CONTRACTOR:
The contractor must describe in detail in their proposal how they will fulfill the following
requirements.
1. Provide adequately trained and certified staff for performance of contract.
2. The Contractor will be required to maintain licensed transport equipment.
3. The Contractor will provide a required Certificate of Insurance for project.
4. Will provide their own equipment.
5. Meet all OSHA requirements.
6. All work shall comply with applicable Federal, State and City safety and health
requirements. Where there is a conflict with the regulations, the most stringent will apply.
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7. The Contractor will be responsible for cleaning up all material and debris.
8. The Contractor shall be responsible for any damage caused by staff or workers to the
property of the Owners. He shall make good in an approved manner at his own expense
any such loss, damage, or injury without cost to the Owner. The Contractor shall also
assume responsibility to maintain all such additional protection as required by the
governing laws, regulations, ordinances, and safety of personnel and visitors. Owner will
repair any damage done by the Contractor or their staff and deduct the cost from their
contract.
9. The Contractor's employees are not to be accompanied in their work areas on the
premises by acquaintances, family members, assistants, or any other person unless said
person is an authorized working Contractor employee.
10. The Contractor will maintain DOT compliance.
I. TERMINATION:
The city may terminate this agreement at any time by 60 days' notice in writing
from the city to the Contractor. In that event, all finished or unfinished deliverable items
prepared by the Contractor under this contract shall, at the option of the
City, become its property. If the contract is terminated by the City as provided herein, the
Contractor shall be paid for services satisfactorily completed, less payment or compensation
previously made.
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