IFB 26051Z Ford Maverick XLT AWD Pickup

AD # 7/16 & 7/20 INVITATION FOR BID
IFB #26051Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
FORD MAVERICK XLT AWD PICKUP
For Further Information Contact: Date: July 16, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 10:00 A.M. local (Dayton OH) time on July 30, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a Ford Maverick XLT
AWD Pickup - with firm pricing from August 1, 2026, to December 31, 2026, and one option to renew at the City of
Dayton's discretion.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

IFB #26051Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
The City reserves the right to award multiple vendors. Vendors are not required to quote on every line item. Purchase orders may be
issued and/or amended throughout the year as required by the various City divisions. Price quoted shall remain firm for the period of
August 1, 2026 through December 31, 2026. At the City's discretion, this agreement may be renewed for an additional 12-month
period (January 1, 2027 through December 31, 2027) at identical rates, terms, and conditions. Pricing shall apply only to the specific
vehicle configuration, trim level, and model year identified in this bid. In the event of a manufacturer model year change or MSRP
adjustment during the term of the agreement, pricing may be adjusted only to reflect documented manufacturer changes and must be
supported by official OEM documentation. Any requested price increase for renewal shall not exceed two percent (2%) of the original
bid, unless otherwise approved in writing by the City. All requests for renewal price increases must be accompanied by supporting
documentation that clearly provides a detailed justification. The City reserves the right to accept updated pricing, require
confirmation of pricing continuity, or cancel the order without penalty if pricing or specifications materially change. Failure to
comply with these terms may result in bid rejection.
FORD MAVERICK XLT AWD PICKUP
(ORDER BANK OPTION)
(Per Specifications Attached)
1. 1 Each Ford Maverick XLT AWD Pickup
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ____________________
ORDER BANK PRICING TERMS
Price to remain firm for the period from August 1, 2026 through December 31, 2026?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
January 1, 2027 through December 31, 2027?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

IFB #26051Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
FORD MAVERICK XLT AWD PICKUP
(ON THE LOT - FAST TRACK OPTION)
(Per Specifications Attached)
2. 1 Each Ford Maverick XLT AWD Pickup
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ___________________
ON-THE-LOT PRICING TERMS
Price to remain firm for the period from August 1, 2026 through December 31, 2026?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
January 1, 2027 through December 31, 2027?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. __________________________________________
Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other- By:_________________________________________________
wise stated. (Please Print or Type) Name and Title
Signature: ___________________________________________
Phone No._________________________

IFB #26051Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26051Z Part 1, IFB No.
26051Z Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON OHIO - IFB 26051Z - FORD MAVERICK XLT AWD PICKUP
Time: Jul 30, 2026 10:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us04web.zoom.us/j/79986410414?pwd=8LA4t9M9S5OENO4UyJaBf82lTtttjY.1
Meeting ID: 799 8641 0414
Passcode: y03BUW

IFB #26051Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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SPECIFICATIONS
FOR A
FORD MAVERICK XLT AWD PICKUP
Notice to Bidders
It is the intent of these specifications to describe one (1) current production Ford Maverick XLT pickup truck for use
by the City of Dayton Division of Sports, Department of Recreation.
The bidder shall represent by his bid that all equipment to be furnished under this bid is new and unused. The bidder
shall also assume responsibility for the unit's fitness for use by the City of Dayton's various divisions for their daily
operations.
Each bidder is required to respond to every blank in this specification with an appropriate explanation of the nature
and type of equipment bid. Failure to do so may be used as a basis for rejection of the bid.
The omission of any standard feature description shall not alleviate the bidder from the responsibility of furnishing a
complete unit with all standard equipment of the manufacturer's latest improved model in current production.
The silence of these specifications as to any details or the omission from them of a detailed description concerning any
point shall be regarded as meaning that only quality material and the correct type, size and design are to be used. All
workmanship is to be of first quality. All interpretations of these specifications shall be made upon the basis of this
statement.
The following specifications are the minimum acceptable specifications. When the factory printed literature does not
comply with these specifications but they can be met by modification, such modifications must be stated in writing
and submitted as part of the bid.
It shall be the successful bidder's responsibility to provide for local warranty service for the completed unit. It shall be
required of the bidder to furnish names of company and person to be contacted for warranty service. Acceptance of
warranty offered will be contingent upon approval of the Fleet Manager of the Division of Fleet Management.
Warranty is of prime importance in determining the lowest and best bid.
It shall also be the successful bidder's responsibility to advise the Fleet Manager of the Division of Fleet Management
of any deviation from the bid submitted as discovered in production or through the inspection of the various
components before assembly.
It shall also be the successful bidder's responsibility to furnish a completed unit that will comply with all Federal, State
and Local requirements governing design, noise levels, brakes, lights and safety features.
Delivery:
The successful bidder assumes the responsibility for, but is not limited to, transportation coordination and insurance
for all components of the complete unit while in transport and until delivered to the City of Dayton.
The unit shall be delivered to the City of Dayton, Division of Fleet Management, 1010 Ottawa Street, Dayton, Ohio
45402, with a minimum of 14 tank of fuel. Federal Excise and Ohio Sales Tax Exemptions will be furnished to the
successful bidder upon request. Line sheet or production sheet shall be furnished to the City of Dayton at time of
delivery.

SPECIFICATIONS
FOR A
FORD MAVERICK XLT AWD PICKUP
Type
It is the intent of these specifications to describe one (1) current production Ford Maverick XLT pickup truck.
The unit bid shall be equipped with all standard equipment listed in the manufacturer's published literature in addition
to the minimum requirements listed below.
Make and Model Bid
Chassis
The chassis shall be a current production Ford Maverick XLT equipped with the following minimum equipment:
* Four-door SuperCrew cab
* XLT (302A) Equipment Group
* Space White exterior
* All-Wheel Drive (AWD)
* Four-wheel anti-lock braking system
* Electronic Stability Control
* Power steering
* Air conditioning
* Cruise control
* Tilt and telescoping steering wheel
* Power windows
* Power door locks
* Remote keyless entry
* Rearview backup camera
* Cloth bucket seats
* AM/FM radio
* SYNC(R) 4 infotainment system

* Bluetooth hands-free capability
* Apple CarPlay and Android Auto compatibility
* Factory floor coverings
* Minimum four (4) key fobs
Comply: _____ Yes _____ No
If no, state exceptions:
Engine
The unit shall be equipped with:
* 2.0L EcoBoost gasoline engine
Engine Bid:
Horsepower:
Torque:
Comply: _____ Yes _____ No
If no, state exceptions:

Transmission / Drivetrain
The vehicle shall be equipped with:
* Eight-speed automatic transmission
* All-Wheel Drive (AWD)
Comply: _____ Yes _____ No
If no, state exceptions:
Towing Package
The vehicle shall be equipped with the factory 4K Tow Package including:
* Minimum 4,000 lb towing capacity
* Factory trailer hitch receiver
* Factory trailer wiring
* Heavy-duty cooling package
Comply: _____ Yes _____ No
If no, state exceptions:
Exterior
The vehicle shall be equipped with:
* Factory spray-in bedliner
* Power-sliding rear window
* 17-inch aluminum wheels
* All-season tires
* Conventional spare tire
Comply: _____ Yes _____ No
If no, state exceptions:

Safety Equipment
The vehicle shall include the manufacturer's standard driver assistance package including:
* Blind Spot Monitoring
* Rear Cross Traffic Alert
* Lane Keeping System
* Forward Collision Warning
* Automatic Emergency Braking
* Automatic High Beam Headlamps
Comply: _____ Yes _____ No
If no, state exceptions:
Warranty
Please provide the terms of the manufacturer's standard warranty.
Delivery
Delivery Time:
Comply: _____ Yes _____ No
If no, state exceptions: