IFB-25-26-080-Totters Creek Waterline Extension

Location:	Virginia
Posted:	Jun 12, 2026
Due:	Jul 12, 2026
Agency:	City of Danville
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Solicitation No:	25-26-080
Publication URL:	To access bid details, please log in.

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Bid No.

Title:

INVITATION FOR BID

IFB 25-26-080

“Trotters Creek Waterline Extension”

Pre-Bid Meeting:

Last Day for

Questions:

Bid Closing Date:

Direct Inquiries to:

A Pre-Bid Meeting will be held on Thursday June 18, 2026,

at 10:00 am at 1040 Monument St, Danville, VA 24541 or by

Teams at IFB-25-26-080-Pre-Bid

Questions may be submitted in writing via email to:

purchasing@danvilleva.gov until 5:00 PM on Wednesday

June 24, 2026.

Sealed Bids shall be accepted no later than Tuesday

July 7, 2026, at 2:00 pm at the Purchasing Department

427 Patton Street, Room 304, Danville, VA 24541

Carol Henley, Director of Purchasing

(434) 799-6528 Option 3

purchasing@danvilleva.gov

City Project Representative:

Jeff Bustamante

bustaja@danvilleva.gov

Scott Jarrett

jarrejs@danvilleva.gov

David Ross

Dewberry

dross@Dewberry.com

IFB 25-26-080

1.0

2.0

3.0

4.0

“Trotters Creek Waterline Extension”

TABLE OF CONTENTS

General Conditions

Scope of Work

Supplemental General Conditions

Specifications

1.0 GENERAL CONDITIONS

1.1 Intent: The project shall consist of furnishing all labor, equipment, and incidentals

necessary to construct approximately 8,760 linear feet of waterline extension along the

Trotters Creek corridor, including installation of City-provided 20-inch ductile iron pipe

and City-provided 24-inch HDPE pipe for a horizontal directional drill (HDD) crossing of

Trotters Creek, as well as all required fittings, valves, hydrants, connections to the

existing water distribution system, trenching, bedding, backfill, traffic control, erosion and

sediment control, testing, disinfection, site restoration, and all other work necessary to

provide a complete and operational waterline system in accordance with the contract

documents.

1.2 Sealed bids must be received in the Purchasing office no later than 2:00PM,

Tuesday, July 7, 2026. Bids may be submitted electronically on eVA at

eva.virginia.gov, mailed or hand delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Pre-bid Conference: A Pre-Bid Meeting will be held on Thursday June 18, 2026,

at 10:00 am at 1040 Monument St, Danville, VA 24541

or by Teams at IFB-25-26-080-Pre-Bid

1.4 Bid Inquiries: The last day for questions will be

Wednesday, June 24, 2026, at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

1.5 Davis Bacon: (NOT APPLICABLE)

1.6 Bonds: 5% Bid bond; 100% performance and payment bonds.

IFB 25-26-080

“Trotters Creek Waterline Extension”

1.7 Time of Completion: 270 days to substantial completion 300 days to final completion

1.8 Liquidated Damages: $500 per day prior to substantial completion $300 per day thereafter

1.9 Owner’s Representative: Jeff Bustamante

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.10 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each

invoice until final completion and acceptance of the contract work

1.11 Information Technology: If a contract is awarded, the Contractor agrees that all

information technology (IT), including web-based applications, software, and digital content,

provided under this contract must conform to the Revised Section 508 Standards (29

U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA success criteria. The

Contractor shall provide a completed Voluntary Product Accessibility Template

(VPAT/ACR) and a Vendor Accessibility Roadmap, demonstrating compliance prior to final

acceptance.

1.12 Force Majeure: In no event will Contractor or City be liable for any delay in the

performance of, or failure to perform, any action required under the Agreement, whether in

whole or in part, and the time for performance (including, without limitation and for

avoidance of doubt, the investment and job maintenance obligations set forth herein) shall

be extended for the duration of any such delay, to the extent that such delay or failure is

caused by any of the following causes: war; acts of terrorism; strike; lockout or other labor

disturbance; fire; severe weather; extraordinary natural occurrence; epidemic; pandemic;

plagues of locusts; swarms of bow weevils; earthquake; shortage or interruption of supply

or transportation facilities; extraordinary governmental action (whether or not valid); or

other causes, whether or not similar, beyond the reasonable control of Contractor, in each

case whether foreseeable or unforeseeable. Notwithstanding any other provision of this

contract, including the foregoing force majeure provisions, for projects funded in whole or in

part with state or federal transportation funds, matters relating to contractor delays,

excusable delay, suspension of work, time extensions, liquidated damages, and failure to

complete the work within the contract time shall be governed exclusively by the applicable

provisions of the Virginia Department of Transportation (VDOT) Road and Bridge

Specifications incorporated into the Contract Documents, including but not limited to

2.0 SCOPE OF WORK

2.1 “Trotters Creek Waterline Extension Plan Set”: Click Link

• 2026.05.05 - Trotters Creek Waterline Extension Plan Set.pdf

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

IFB 25-26-080

“Trotters Creek Waterline Extension”

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary, modifying

each and every invitation to bid, purchase order or other award issued by the City of

Danville. In the discharge of these responsibilities, the Director of Purchasing may be

assisted by assigned buyers. No other City officer or employee is authorized to order

supplies or services, enter into purchase negotiations, or in any way obligate the

government of the City of Danville for any indebtedness. Any purchases contrary to

these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is governed

by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the

Procurement Code may be obtained by writing the City of Danville Purchasing Department,

427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s

website, Finance Department, Purchasing Division. The City of Danville does not

discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must choose

only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and evaluated.

No bid may be considered if received after the time shown on the title page. The

allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be

submitted on the forms issued. Unsigned or qualified bids will not be accepted.

Envelopes must be sealed and marked in the lower left-hand corner IFB 25-26-080

“Trotters Creek Waterline Extension” and submitted to the office indicated on the

title page.

C. Electronic Submission: Bidders who choose to submit their bids electronically must

ensure that they are registered on eVA at www.eva.virginia.gov. Bids can be found

under the Business Opportunities Tab > Virginia Business Opportunities (VBO).

Search IFB 25-26-080. When addenda are issued, suppliers that have submitted an

IFB 25-26-080

“Trotters Creek Waterline Extension”

electronic response will have to RESUBMIT their response to the latest version of the

solicitation.

D. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other

changes must be initialed by the person signing the bid.

E. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or

as otherwise required by law. A Contactor organized or authorized to transact

business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include

in its bid or proposal the identification number issued to it by the State Corporation

Commission. Any bidder or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid or proposal a statement

describing why the bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and

timely completion of this Project, may be deemed sufficient cause for disqualification of

said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and

professional completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or

irregularities of any kind which make the proposal incomplete, indefinite, or

otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

5. If the bid is not accompanied by the proposal guaranty specified by the City.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	25-26-080
Bid Title:	IFB-25-26-080-Totters Creek Waterline Extension
Category:	Construction Services Bids
Status:	Open

IFB-25-26-080-Totters Creek Waterline Extension

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See also