PRCR Triple Shred Hardwood Mulch for Destination Parks,2026

Location:	North Carolina
Posted:	Dec 17, 2025
Due:	Jan 28, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	99 - Miscellaneous
Solicitation No:	274-PRCR - 2026 -Triple Shred Hardwood Mulch for Destination Parks
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-PRCR - 2026 -Triple Shred Hardwood Mulch for Destination Parks
Project Title:	PRCR Triple Shred Hardwood Mulch for Destination Parks,2026
Description:	Install both city supplied, mulch and vendor supplied Brown Dyed, Triple Shred Mulch around and within identified areas at Pullen Park, Dix Park, the Raleigh Rose Garden, and John Chavis Memorial Park. Mulch will be installed using manpower or a blower truck to be placed evenly and neatly around ~1.5" depth on pre-existing plant beds. Newly created tree rings and beds will require 3” of mulch. If utilized, blower trucks will stay on concrete surface to reach bed areas and any areas we can reach will be left for hand installation. Mulch will be delivered in bulk, one area at a time to limit the footprint. This is an all-inclusive service at Pullen and the Rose Garden which contains the mulch, installation, bed edge, and complete clean up at the site. Upon completion, mulch installed will be blown off each day before leaving.
Opening Date:	1/28/2026 3:00 PM
Posted Date:	12/18/2025
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-PRCR - 2026 -Triple Shred Hardwood Mulch for Destination Parks	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-01-28T15:00:00.0000000	Posted Date * 2025-12-17T22:32:37.0000000Z	Commodity Code Land and soil management
Mandatory Conference/Site Visit — —	Special Instructions Seth Klopp Superintendent – Park Operations Email: seth.klopp@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Nikolai Merza
Description Install both city supplied, mulch and vendor supplied Brown Dyed, Triple Shred Mulch around and within identified areas at Pullen Park, Dix Park, the Raleigh Rose Garden, and John Chavis Memorial Park. Mulch will be installed using manpower or a blower truck to be placed evenly and neatly around ~1.5" depth on pre-existing plant beds. Newly created tree rings and beds will require 3” of mulch. If utilized, blower trucks will stay on concrete surface to reach bed areas and any areas we can reach will be left for hand installation. Mulch will be delivered in bulk, one area at a time to limit the footprint. This is an all-inclusive service at Pullen and the Rose Garden which contains the mulch, installation, bed edge, and complete clean up at the site. Upon completion, mulch installed will be blown off each day before leaving.

Attachments Jan 2026 Mulch RFP Destination Parks.pdf (1.62 MB)

Attachment Preview

Request for Proposals #

274 – PRCR Triple Shred Hardwood Mulch

for Destination Parks,2026

Title: Install Triple Shred Hardwood Mulch to Four Destination Parks,

2026

Issue Date: 12/17/2025

Due Date:

01/28/20256, no later than 3:00 PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Parks, Recreation & Cultural Resources

Direct all inquiries concerning this RFP to:

Seth Klopp

Superintendent – Park Operations

Email: seth.klopp@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 6

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 8

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services .................................................................................. 12

Maps ……………………………………………………………………………………14

Appendix I – Proposal Cost Form ................................................................... 18

Appendix II – Proposer Questionnaire ........................................................... 19

Appendix III – Reference Questionnaire (Instructions) ................................. 20

Appendix III – Reference Questionnaire Form ............................................... 21

Appendix IV – Sample Contract ...................................................................... 22

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

Install both city supplied, mulch and vendor supplied Brown Dyed, Triple Shred Mulch

around and within identified areas at Pullen Park, Dix Park, the Raleigh Rose Garden,

and John Chavis Memorial Park. Mulch will be installed using manpower or a blower

truck to be placed evenly and neatly around ~1.5" depth on pre-existing plant beds.

Newly created tree rings and beds will require 3” of mulch. If utilized, blower trucks will

stay on concrete surface to reach bed areas and any areas we can reach will be left for

hand installation. Mulch will be delivered in bulk, one area at a time to limit the footprint.

This is an all-inclusive service at Pullen and the Rose Garden which contains the mulch,

installation, bed edge, and complete clean up at the site. Upon completion, mulch

installed will be blown off each day before leaving.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Email Address

Seth Klopp

Seth.klopp@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

Install Brown Dyed, Triple Shred Mulch at Pullen Park and the Raleigh Rose Garden as

well as natural triple shred mulch around and within identified areas at Dix Park and

Chavis Memorial Park. Mulch will be installed using manpower or a blower truck to be

placed evenly and neatly around ~1.5" depth on pre-existing plant beds. Newly created

tree rings and plant beds will require 3” of mulch. If utilized, blower trucks will stay on

concrete surface to reach bed areas and any areas we can reach will be left for hand

installation. The Pullen Park and Raleigh Rose Garden Mulch will be delivered in bulk,

by (you) the vendor, one area at a time to limit the footprint. Separately, the mulch

supplied by the City of Raleigh for Dix park and Chavis park will be delivered by the city

in bulk.

Pullen Park and the Raleigh Rose Garden: This is an all-inclusive service that contains

the dyed triple shred hardwood mulch supplied by the vendor, installation, bed edge,

and complete clean up at the site. Upon completion, mulch installed will be blown off

each day before leaving. You will be responsible for delivering the mulch calculated

below to Pullen Park and the Raleigh Rose Garden.

Pullen Park – 1200 yards total

Raleigh Rose Garden – 400 yards total

Dix Park and Chavis Park: The expected service includes installation, bed edge, and

complete clean up at the site. Upon completion, mulch installed will be blown off each

day before leaving. The mulch used at Dix park and Chavis Park will be hauled in

and supplied by the City of Raleigh. The amounts to spread are as follows:

Dix Park – 1200 Yards, City of Raleigh Yard Waste Supplied Triple Shred Natural

Mulch

Chavis Park – 500 Yards, City of Raleigh Yard Waste Supplied Triple Shred Natural

Mulch

We anticipate the mulch installation to begin on Monday, March 2nd, 2026, and be

completed by April 6th, 2026.

Maps of Each Site with tree rings, landscape beds, and natural areas highlighted to be

mulched: Pages 14 - 17

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Date and Time

December 17, 2025

Pre-Proposal Meeting/Site-Visit

(if required)

Deadline for Written Questions

City Response to Questions

(anticipated)

Not Required.

January 19, 2026 at 5:00 PM

January 23, 2026

Proposal Due Date and Time

Evaluation Meeting

(anticipated)

Interviews

(if required)

Selection Announced

(tentative)

January 28, 2026 at 3:00 PM

TBD

February 2, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

PRCR Triple Shred Hardwood Mulch for Destination Parks,2026

Attachment Preview

See also