ITS Upgrades and Expansion

Notice to Consultant Engineers Form 1-3
June 1, 2023
NOTICE TO CONSULTANT ENGINEERS REGARDING A REQUEST FOR QUALIFICATIONS
AND LETTERS OF INTEREST
September 18, 2026
The City of Bartlett, an Equal Opportunity, Affirmative Action Employer, seeks to retain the
services of a professional consultant engineering firm to provide services related to
construction of ITS Upgrades and Expansion along Stage Road, Bartlett Boulevard, Kirby
Whitten Road, and various intersections in the City. The project will consist of the
installation of new traffic signal communication fiber, upgrades to existing traffic
signal controllers and communication equipment, upgrades to existing Traffic
Management Center (TMC) software, and retiming traffic signals along Stage Road from
Shelby Street to Summer Avenue. The project shall be accomplished in accordance
with TDOT Local Programs guidelines. The professional consultant engineering
consulting firm must be on TDOT's pre-approved list or have a completed pre-
qualification form filed with TDOT by the deadline for the Letters of Interest. The
prequalified firm must have unlimited status. Responsibilities of the professional
consultant firm include, but are not limited to:
Required Scope of Services
* The selected firm will perform all phases of development including project initiation,
survey, environmental (NEPA document preparation), design, bidding services, and CEI.
Scope shall include entering all necessary documents in E-Grants as required by TDOT
Local Programs for this project.
Estimated Schedule for Performance of Work
* Initial Survey (Winter 2026 - Spring 2027)
* Preliminary Engineering and NEPA (Spring 2027 - Spring 2028)
* Utility Certification (Summer 2028)
* Final Design (Spring 2028 - Fall 2029)
* Construction Phase (2030 - 2031)
Firms may request consideration by submitting a letter of interest along with qualifications to City
of Bartlett, by email to Becky Bailey at bbailey@cityofbartlett.org. All letters of interest must
be received by Becky Bailey on or before 4:00 PM on Thursday, October 15, 2026.
Responses shall be emailed, with the subject line "RFQ FY2027-09-004 ENGINEERING
SERVICES - ITS Upgrades and Expansion." Respondents shall attach a letter of interest
with all applicable materials to be considered for phase I and phase II evaluation, in .pdf
format. Questions pertaining to this request can be directed to Becky Bailey, PE at 901-
385-6499 or bbailey@cityofbartlett.org. The letter of interest and qualifications shall indicate
the scope of services to be completed by any sub-consultants. The method of payment shall be
lump sum for each phase of development corresponding to TDOT's phases (NEPA, Design,
ROW, Construction).
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Notice to Consultant Engineers Form 1-3
June 1, 2023
Phase I Evaluation
For Phase I evaluations firms shall submit letters of interest with firm contact information including
name, address and e-mail of primary contact. The letters of interest shall also include:
* Work experience in the required disciplines with TDOT, the City of Bartlett, and/or
other clients
* Any Specialized Expertise
* Professional licensure
* Staff capabilities of prime consultant
* Size of project and unlimited prequalification status
From the letters of interest, The City of Bartlett will select 3 qualified firms to submit Phase II
qualifications. From this list the top ranked consultant will be selected.
Phase II Evaluation
The City of Bartlett will evaluate the top 3 firms on the following criteria (relative weight):
a. Workload capacity; including amount of work under contract with the City of
Bartlett, if applicable (15%)
b. Past performance on agency projects (50%)
c. Technical approach (e.g., project understanding, innovative concepts or
alternatives, quality control procedures (25%)
d. Other factors including interviews and demonstrations, as approved by the Agency
(5%)
e. Any approved non-qualifications based evaluation criteria (5%)
The consultant evaluation committee holds the ability to conduct interviews based on scoring as
Phase III Evaluation.
Prequalification procedures, example letter of interest, list of pre-qualified firms and certified
DBEs, TDOT's standard procurement policy, and additional information can be found at this
internet address Consultant Prequalification Procedures (tn.gov). For information on
prequalification, please contact TDOT.PSPrequals@tn.gov and refer to the NEPA Procedures
Manual found on the TDOT website: Prospective Vendor Information (tn.gov).
Evaluation proceedings will be conducted within the established guidelines regarding equal
employment opportunity and nondiscriminatory action based upon the grounds of race, color, sex,
creed or national origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as
well as other minority-owned and women-owned firms are encouraged to respond to all
advertisements by the City of Bartlett. For information on DBE certification, please contact David
Neese at (615) 741-3681, (615) 253-1075 or David.Neese@tn.gov. Details and instructions for
DBE certification can be found at the following website: https://www.tn.gov/tdot/civil-rights/small-
business-development-program.html.
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