Resurfacing of Kirby Whitten

Notice to Consultant Engineers Form 1-3
June 1, 2023
NOTICE TO CONSULTANT ENGINEERS REGARDING A REQUEST FOR QUALIFICATIONS
AND LETTERS OF INTEREST
September 18, 2026
The City of Bartlett, an Equal Opportunity, Affirmative Action Employer, seeks to retain the
services of a professional consultant engineering firm to provide services related to construction
of the resurfacing of Kirby Whitten Road from the south city limits of Bartlett to
New Brownsville Road. The project shall be accomplished in accordance with TDOT Local
Programs guidelines. The professional consultant engineering consulting firm must be on
TDOT's pre-approved list or have a completed pre-qualification form filed with TDOT by the
deadline for the Letters of Interest. The prequalified firm must have unlimited status.
Responsibilities of the professional consultant firm include, but are not limited to:
Required Scope of Services
* The selected firm will perform all phases of development including project initiation,
survey, environmental (NEPA document preparation), design, bidding services, and CEI.
* Scope shall include entering all necessary documents in E-Grants as required by TDOT
Local Programs for this project.
* Design will include updating any concrete elements necessary to meet current ADA
requirements and achieve proper roadway drainage.
* Bike lanes are to be implemented, where possible.
* Design will include any striping and signal modifications required to accommodate ADA
improvements and adjusted lane configuration.
* The project is expected to be completed inside existing right-of-way.
Estimated Schedule for Performance of Work
* Initial Survey (Spring 2027)
* Preliminary Engineering and NEPA (through 2027)
* Utility Certification (Winter 2027/28)
* Final Design (2028/2029)
* Construction Phase (winter 2029/2030 to Summer 2030)
* Construction Engineering & Inspection (CEI) (Winter 2029/2030 to Summer 2030)
Firms may request consideration by submitting a letter of interest along with qualifications to City
of Bartlett, by email to Becky Bailey at bbailey@cityofbartlett.org. All letters of interest
must be received by City of Bartlett on or before 4:00 PM on Thursday, October 15,
2026. Responses shall be emailed, with the subject line " RFQ FY2027-09-005
ENGINEERING SERVICES - Kirby Whitten Resurfacing." Respondents shall attach a letter
of interest with all applicable materials to be considered for phase I and phase II
evaluation, in .pdf format. Questions pertaining to this request can be directed to Becky
Bailey, PE at 901-385-6499 or bbailey@cityofbartlett.org. The letter of interest and
qualifications shall indicate the scope of services to be completed by any sub-consultants.
The method of payment shall be lump sum for each phase of development corresponding to
TDOT's phases (NEPA, Design, ROW, Construction).
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Notice to Consultant Engineers Form 1-3
June 1, 2023
Phase I Evaluation
For Phase I evaluations firms shall submit letters of interest with firm contact information including
name, address and e-mail of primary contact. The letters of interest shall also include:
* Work experience in the required disciplines with TDOT, the City of Bartlett, and/or
other clients
* Any Specialized Expertise
* Professional licensure
* Staff capabilities of prime consultant
* Size of project and unlimited prequalification status
From the letters of interest, The City of Bartlett will select 3 qualified firms to submit Phase II
qualifications. From this list the top ranked consultant will be selected.
Phase II Evaluation
The City of Bartlett will evaluate the top 3 firms on the following criteria (relative weight):
a. Workload capacity; including amount of work under contract with the City of
Bartlett, if applicable (15%)
b. Past performance on agency projects (50%)
c. Technical approach (e.g., project understanding, innovative concepts or
alternatives, quality control procedures (25%)
d. Other factors including interviews and demonstrations, as approved by the Agency
(5%)
e. Any approved non-qualifications based evaluation criteria (5%)
The consultant evaluation committee holds the ability to conduct interviews based on scoring as
Phase III Evaluation.
Prequalification procedures, example letter of interest, list of pre-qualified firms and certified
DBEs, TDOT's standard procurement policy, and additional information can be found at this
internet address Consultant Prequalification Procedures (tn.gov). For information on
prequalification, please contact TDOT.PSPrequals@tn.gov and refer to the NEPA Procedures
Manual found on the TDOT website: Prospective Vendor Information (tn.gov).
Evaluation proceedings will be conducted within the established guidelines regarding equal
employment opportunity and nondiscriminatory action based upon the grounds of race, color, sex,
creed or national origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as
well as other minority-owned and women-owned firms are encouraged to respond to all
advertisements by the City of Bartlett. For information on DBE certification, please contact David
Neese at (615) 741-3681, (615) 253-1075 or David.Neese@tn.gov. Details and instructions for
DBE certification can be found at the following website: https://www.tn.gov/tdot/civil-rights/small-
business-development-program.html.
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