19-IFB-2259348308-BJL Mitchell County Acquisition Demolition Group 1 Solicitation

STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY - EMERGENCY MANAGEMENT
Hazard Mitigation Grant Program (HMGP)
19-IFB-2259348308-BJL
RESIDENTIAL CONSTRUCTION SERVICES
ACQUISITION & DEMOLITIONS
PROJECT: 4827-0040 Mitchell County Acquisition/Demolition Group 1
Date of Issue: June 12, 2026
Proposal Opening Date: July 22, 2026
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Janet Brown
Contract Specialist
Email: janet.brown45@ncdps.gov
IMPORTANT: Only Vendors that were approved from RFPQ # 19-RFPQ-1653309857-GSX will be considered for award. If
your firm is interested in being approved for an ongoing RFPQ to become eligible for future awards, please reach out to
melissa.teen@ncdps.gov.

STATE OF NORTH CAROLINA
Invitation for Bid #
19-IFB-2259348308-BJL
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
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Bid Number: 19-IFB-2259348308-BJL Vendor: __________________________________________
STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Refer ALL Inquiries regarding this Invitation for Bid No.: 19-IFB-2259348308-BJL
IFB to the procurement lead Bids will be publicly opened: July 22, 2026, at 2:00pm EST
through the Message Board in the Microsoft Teams meeting
Sourcing Tool. See section 2.4 for Join: https://teams.microsoft.com/meet/262326094126844?p=gi203W7xU3JthkwutO
details: Meeting ID: 262 326 094 126 844
Janet Brown Passcode: rb62L8fo
janet.brown45@ncdps.gov
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Using Agency: NCEM Hazard Commodity No. and Description: 721110, Residential Construction Services in the state
Mitigation of North Carolina
Requisition No.: RQ285367
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and
deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its Sub-Contractors for any Contract awarded as a result of
this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
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Bid Number: 19-IFB-2259348308-BJL Vendor: __________________________________________
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
ACCEPTANCE OF BIDS
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between
the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the
Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Department of Public Safety)
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Bid Number: 19-IFB-2259348308-BJL Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 5
1.1 CONTRACT TERM .................................................................................................................. 5
2.0 GENERAL INFORMATION ....................................................................................................... 5
2.1 INVITATION FOR BID DOCUMENT ........................................................................................ 5
2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 5
2.3 IFB SCHEDULE ...................................................................................................................... 6
2.4 BID QUESTIONS ..................................................................................................................... 6
2.5 BID SUBMITTAL ..................................................................................................................... 6
2.6 BID CONTENTS ...................................................................................................................... 7
2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................ 8
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................... 9
3.1 METHOD OF AWARD ............................................................................................................. 9
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 9
3.3 BID EVALUATION PROCESS .............................................................................................. 10
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................. 10
3.5 INTERPRETATION OF TERMS AND PHRASES .................................................................. 11
4.0 REQUIREMENTS ................................................................................................................... 11
4.1 PRICING ................................................................................................................................ 11
4.2 FINANCIAL STABILITY ........................................................................................................ 11
4.3 HUB PARTICIPATION .......................................................................................................... 12
4.4 REFERENCES ...................................................................................................................... 12
4.5 PERSONNEL ......................................................................................................................... 12
4.6 VENDOR'S REPRESENTATIONS ........................................................................................ 12
4.7 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................. 12
4.8 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ..................................... 13
4.9 SUBCONTRACTORS ............................................................................................................ 13
4.10 SECRETARY OF STATE REGISTRATION ........................................................................... 13
5.0 SPECIFICATIONS AND SCOPE OF WORK .......................................................................... 13
5.1 ACQUISITION SCOPE OF WORK ................................................................................................. 13
5.2 DEMOLITION SERVICES SCOPE OF WORK ................................................................................... 15
5.3 ADDITIONAL REQUIREMENTS .................................................................................................... 16
5.4 WORK ORDER .......................................................................................................................... 17
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Bid Number: 19-IFB-2259348308-BJL Vendor: __________________________________________
5.5 WORK ORDER AUTHORIZATION AND COMPENSATION ............................................................... 18
5.6 PERFORMANCE AND PAYMENT BONDS ..................................................................................... 18
6.0 CONTRACT ADMINISTRATION............................................................................................. 18
CONTRACT MANAGER AND CUSTOMER SERVICE ..................................................................... 18
6.2 INVOICES .............................................................................................................................. 19
6.3 POST AWARD PROJECT REVIEW MEETINGS .................................................................. 19
6.4 CONTINUOUS IMPROVEMENT ............................................................................................ 19
6.5 PERIODIC WEEKLY REPORTS ........................................................................................... 19
6.6 ACCEPTANCE OF WORK .......................................................................................................... 20
6.7 FAITHFUL PERFORMANCE ...................................................................................................... 20
6.8 TRANSITION ASSISTANCE ....................................................................................................... 20
6.9 DISPUTE RESOLUTION ............................................................................................................. 20
6.10 CONTRACT CHANGES ............................................................................................................ 21
6.11 ATTACHMENTS ....................................................................................................................... 21
ATTACHMENT A: BID WORKSHEET ............................................................................................... 22
ATTACHMENT B: SUPPLEMENTAL PROPERTY DETAILS ............................................................ 23
ATTACHMENT C: HUB SUPPLEMENTAL VENDOR INFORMATION .............................................. 33
ATTACHMENT D: CUSTOMER REFERENCE FORM ....................................................................... 35
ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR ........................................... 36
ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION .................................................... 37
ATTACHMENT G: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, & COOPERATIVE
AGREEMENTS ....................................................................................................................... 38
ATTACHMENT H: SUBCONTRACTOR FORM ................................................................................. 39
ATTACHMENT I: VENDOR ELECTRONIC PAYMENT FORM .......................................................... 41
ATTACHMENT J: INSTRUCTIONS TO VENDOR ............................................................................. 42
ATTACHMENT K: N.C. GENERAL TERMS AND CONDITIONS ....................................................... 49
ATTACHMENT L: CONSTRUCTION GENERAL CONDITIONS ........................................................ 60
ATTACHMENT M: REQUIRED ELEMENTS FOR UTILIZATION OF FEDERAL FUNDS .................. 68
ATTACHMENT N: CERTIFICATION REGARDING DEBARRMENT, SUSPENSION, AND OTHER
MATTERS RELATED TO COVERED TRANSACTIONS ........................................................ 74
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Bid Number: 19-IFB-2259348308-BJL Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
Vendors have been approved to provide acquisition and demolition construction services on Hazard Mitigation Grant Program
(HMGP) project 4827-0040 Mitchell County ACQ Demo Group 1 pursuant to 19-RFPQ-1653309857-GSX. The North Carolina
Department of Public Safety (DPS), Division of Emergency Management (NCEM) is seeking bids from those prequalified Vendors
to provide construction services as described in the attached Scope of Work in this Invitation for Bid (IFB) Bids shall be submitted
in accordance with the terms and conditions of this IFB and any addenda issued hereto.
The intent of this solicitation is to award an Agency Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution (the "Effective Date"). The
Vendor shall begin work under the Contract within 14 business days of the Effective Date.
The Vendor will be held to the Project Time Frame provided by the Vendor in Attachment A and required to complete the required
work in that span, subject to potential adjustments as a result of events beyond its reasonable control. The beginning and the time
for completion of the Project Time Frame are essential conditions of the contract. Note that the Vendor's Project Time Frame will
not begin to run until the Vendor receives the Notice to Proceed. This Project Time Frame may be subject to adjustments pending
evaluation and prior to award.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
This IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this IFB.
If Vendors have questions or issues regarding any component of this IFB, those must be submitted as questions in accordance with
the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the questions
asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave open the
possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer
period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's bid or otherwise. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB Response,
the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall
have no force or effect, and will be disregarded unless expressly agreed upon during negotiations and incorporated by way of a
Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient
grounds to reject Vendor's bid as non-responsive.
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Bid Number: 19-IFB-2259348308-BJL Vendor: __________________________________________
2.3 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB State June 12, 2026
Submit Written Vendor June 19, 2026
Questions
Provide Response State June 26, 2026
to Questions
Submit Bids Vendor July 22, 2026
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Contract Award State TBD
2.4 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written Questions"
date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page
of this document via the Sourcing Tool's message board by the date and time specified in the IFB SCHEDULE Section of this IFB.
Vendors will enter "19-IFB-2259348308-BJL - Questions" as the subject of the message. Question submittals should include a
reference to the applicable IFB section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this IFB. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question
or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in the IFB and an addendum to this IFB.
2.5 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be
automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the specified
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Bid Number: 19-IFB-2259348308-BJL Vendor: __________________________________________
time and date of opening. Failure to submit a bid in strict accordance with instructions provided shall constitute sufficient cause
to reject a Vendor's bids(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendor's bids for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing Tool to
view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go to
the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Tips for Using the Sourcing Tool
1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter responses,
and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from
the North Carolina eProcurement Help Desk.
2. Vendors may submit their responses early to make sure there are no issues and then submit a revised response any time
prior to the response due date and time. The State will only review the most recent response.
3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order to
submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted unless
all required items are completed. The Sourcing Tool will provide error messages to help identify any required information
that is missing when response is submitted.
4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors should
make sure they complete the submission process and receive a message that their response was successfully submitted.
5. Only Bids submitted through the Content Section of the Ariba Sourcing Event will be considered. Bids submitted
through the Message Board will not be accepted or considered for award.
If confidential and proprietary information is included in the bid, also submit one (1) signed, REDACTED copy of the bid. Such
information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public
Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services, or appropriate
portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth
above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having
received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be
confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However,
under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the bid with its bid submission, the Department may release an
unredacted version if a record request is received.
2.6 BID CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this IFB that require the Vendor to provide
information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in the
Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested. Failure to
provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's bid, in the State's
sole discretion.
Vendors shall upload the following items and attachments in the Sourcing Tool:
a) Title Page: Include the company name, address, phone number and authorized representative along with the Bid Number.
b) Completed and signed versions of all EXECUTION PAGES, along with the body of the IFB.
c) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
d) Vendor's Response. Section 4.1.2 Pricing Additional, Section 5.0 Scope of Work and Specifications.
e) Completed version of ATTACHMENT A: PRICING (also Attachment A supplement)
f) ATTACHMENT B: SUPPLEMENTAL PROPERTY DETAILS
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Bid Number: 19-IFB-2259348308-BJL Vendor: __________________________________________
g) Completed and signed version of ATTACHMENT C: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed and signed version of ATTACHMENT D: CUSTOMER REFERENCE FORM
i) Completed and signed version of ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION
k) Completed and signed version of ATTACHMENT G: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE
AGREEMENTS and OMB STANDARD FORM LLL
l) ATTACHMENT H: SUBCONTRACTOR FORM
m) ATTACHMENT I: VENDOR ELECTRONIC PAYMENT FORM
n) ATTACHMENT J: INSTRUCTIONS TO VENDOR
o) ATTACHMENT K: N.C. GENERAL TERMS AND CONDITIONS
p) ATTACHMENT L: CONSTRUCTION GENERAL TERMS
q) ATTACHMENT M: REQUIRED ELEMENTS FOR UTILIZATION OF FEDERAL FUNDS
r) ATTACHMENT N: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER MATTERS RELATED TO COVERED
TRANSACTIONS
2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found in the Sourcing Tool,
which are incorporated herein by this reference.
The following definitions, acronyms, and abbreviations are also relevant to this IFB:
a) AUDIT: The contract(s) awarded pursuant to this IFB are subject to audits by state and federal agencies and/or their
authorized independent auditors. The auditors may conduct contract performance, financial, and/or forensic/fraud
audits.
b) BATCH: A grouping of similar Work Orders/Scopes of Work grouped together.
a) CONSTRUCTION MANAGER (CM): A North Carolina licensed GC with construction management experience that will
provide NCEM construction management services.
b) ENGINEER OF RECORD (EOR): The Professional Engineer responsible for designing the plans and providing engineering
insight during the design and construction phases of the project. The EOR is responsible for reviewing any necessary
modifications before and during construction.
c) GC: General Contractor, licensed in the State of North Carolina.
d) NOTICE TO PROCEED (NTP): Notice to Vendor to commence work to be performed under this agreement.
e) PE: Professional Engineer, licensed in the State of North Carolina.
f) PRIME CONTRACTOR: Supplier, bidder, proposer, company, firm, corporation, partnership, individual, or other entity
submitting a response to an Invitation for Bid (IFB), and responsible for daily oversight of the project. This includes
providing construction management, subcontracting construction services, managing timelines and budgets, acquiring
the necessary designs and permits, as well as ensuring all inspections and certificates are acquired by completion of the
project. Following the award of a contract, the term refers to an entity receiving such an award. Prime Contractor is also
referred to as the Vendor and used interchangeably throughout this IFB.
g) PROJECT: A grouping of a single property or properties corresponding to specific project number. Multiple projects may
be included on the same bid.
h) PROJECT MANAGER (PM): The person who leads the project, to whom the Prime Contractor reports, ensuring overall
project deadlines and project funds are distributed to all essential parties. For elevation projects, the project manager is
a representative of the State.
i) PROJECT TIME FRAME: Vendor shall provide the anticipated Project Time Frame. This Project Time Frame, in calendar
days, shall begin with the Notice to Proceed and conclude at Substantial Completion.
j) RA: Registered Architect, licensed in the State of North Carolina.
k) IFB Invitation for Bid
l) RFPQ: Request for Prequalification.
m) SCOPE OF WORK: The agreed-upon duties and responsibilities of the Prime Contractor for each project site. The Scope of
Work may only be altered by a change order.
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