Legal Research Platform

Location:	North Carolina
Posted:	Jun 12, 2026
Due:	Jul 17, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	A - Research and development
Solicitation No:	65-RFP06122026VLG
Publication URL:	To access bid details, please log in.

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THE UNIVERSITY OF NORTH CAROLINA AT

CHAPEL HILL

3500 Administrative Office Building

104 Airport Drive

Chapel Hill, NC 27599

Request for Proposals (RFP) No.:

RFP06122026VLG

Title: Legal Research Platform

Refer ALL inquiries regarding this RFP to:

Name: Veronica Green

Title: IT Services Category Manager

Email Address: veronica.green@unc.edu

Issue Date:

Friday June 12, 2026

Due Date and Time:

Friday July 17, 2026 at 12:00PM ET

OFFER

The University of North Carolina at Chapel Hill (the “University”) solicits offers for goods and/or services as

described in this solicitation. All offers received shall be treated as offers to contract as defined in 9 NCAC

06A.0102(12).

EXECUTION PAGE

In compliance with this Request for Proposals, and subject to all of the terms and conditions herein, the

undersigned offers and agrees to furnish any and all goods and/or services upon which prices are offered, at the

price(s) offered herein, within the time specified herein.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO

PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for one hundred eighty (180) days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this offer are accepted, an authorized representative of the University shall affix its signature

hereto. Acceptance shall create a contract having an order of precedence as follows: special terms and

conditions specific to the RFP, if any; requirements and specifications of the RFP; the University Information

Technology (IT) Terms and Conditions; and the agreed portion of the awarded Vendor’s offer (including any Best

and Final Offer(s)). A copy of this acceptance will be forwarded to the awarded Vendor(s).

FOR UNIVERSITY USE ONLY

Offer accepted and contract awarded this date

, as indicated on attached certification,

(Authorized representative of University).

THE UNIVERSITY OF NORTH CAROLINA

AT CHAPEL HILL

Request for Proposals No.:

RFP06122026VLG

______________________________________________________

For internal processing, including tabulation of proposals, provide your company’s electronic Vendor Portal (eVP)

Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page

will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page is to be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

______________________________________________________

Vendor Name

___________________________________________________

Vendor eVP Number

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered supplier in good standing. You

must enter the supplier number assigned through the electronic Vendor Portal (eVP). If you do not have a vendor number, register at

https://vendor.ncgov.com/vendor/login.

Electronic responses ONLY will be accepted for this solicitation.

Table of Contents

1.0 Anticipated Procurement Schedule ............................................................................................. 5

2.0 Purpose of RFP...........................................................................................................................5

2.1 Introduction ............................................................................................................................ 5

2.2 RFP Document.......................................................................................................................5

2.3 Interpretation of Terms and Phrases ...................................................................................... 5

2.4 Contract Term ........................................................................................................................ 5

2.5 Contract Type.........................................................................................................................6

2.6 UNC System Institutions ........................................................................................................ 6

2.7

Agency Background ........................................................................................................... 7

2.8

Problem Statement.............................................................................................................7

3.0 RFP Requirements and Specifications........................................................................................7

3.1 Scope of Work........................................................................................................................7

3.2 General Requirements and Specifications ............................................................................. 7

3.3 Security Requirements ........................................................................................................... 8

3.4 Business and Technical Requirements ................................................................................ 9

3.5

Business and Technical Specifications...............................................................................9

4.0 Cost of Vendor’s Offer...............................................................................................................11

4.1 Offer Costs ........................................................................................................................... 11

4.2 Payment Schedule ............................................................................................................... 11

5.0 Evaluation ................................................................................................................................. 11

5.1 Source Selection .................................................................................................................. 11

5.2 Evaluation Criteria ................................................................................................................ 11

5.3 Interviews, Oral Presentations, and/or Product Demonstrations .......................................... 12

5.4 Best and Final Offer (BAFO) ................................................................................................ 12

5.5 Possession and Review ....................................................................................................... 12

6.0 Vendor Information and Instructions ......................................................................................... 12

6.1 General Conditions of Offer..................................................................................................12

6.2 General Instructions for Vendor ........................................................................................... 14

6.3 Instructions for Offer Submission ......................................................................................... 16

7.0 Other Requirements and Special Terms ................................................................................... 18

7.1

7.2

7.3

7.4

7.5

7.6

7.7

7.8

7.9

7.10

7.11

7.12

7.13

7.14

Vendor Utilization of Workers Outside the United States ..................................................... 18

Financial Stability ................................................................................................................. 18

Vendor Exceptions; Additional Terms and Conditions ......................................................... 18

Resellers .............................................................................................................................. 19

Vendor’s Representations .................................................................................................... 19

Personnel ............................................................................................................................. 20

Security and Background Checks ........................................................................................ 20

Disclosure of Litigation ......................................................................................................... 20

Criminal Conviction .............................................................................................................. 21

Assurances .......................................................................................................................... 21

Confidentiality of Offers ........................................................................................................ 21

Project Management ............................................................................................................ 22

Meetings............................................................................................................................... 22

Recycling and Source Reduction ......................................................................................... 22

Attachment A: Definitions....................................................................................................................23

Attachment B: University Information Technology (IT) Terms and Conditions .................................... 24

Attachment C: Description of Offeror Form ......................................................................................... 36

Attachment D: Cost Form ................................................................................................................... 38

Attachment E: Vendor Certification Form............................................................................................39

Attachment F: Location of Workers Utilized by Vendor Form.............................................................. 40

Attachment G: References..................................................................................................................41

Attachment H: Certification of Financial Condition Form.....................................................................42

Attachment I: Requirements Checklist ................................................................................................ 43

1.0 ANTICIPATED PROCUREMENT SCHEDULE

The table below shows the intended schedule for this RFP. The University will make every effort to adhere

to this schedule, but all dates and times are subject to change at the University’s sole discretion. All times

listed are in Eastern Time (ET).

Action

RFP Issued

Written Questions Deadline

University’s Response to Written

Questions / RFP Addendum Issued

Offer Deadline

Selection of Finalists

Interviews, Oral Presentations, and/or

Product Demonstrations

Contract Negotiations

Contract Award

Contract Effective Date

Responsibility

University

Vendors

(no later than) Date and Time

June 12,2026

June 24, 2026, at 12:00PM ET

University

July 10,2026

Vendors

July 17, 2026 at 12:00PM ET

University

July 24. 2026

Finalists

All presentations complete by

August 7, 2026

University / Intended

Awardee

TBD

University

TBD

University

TBD

2.0 PURPOSE OF RFP

2.1 INTRODUCTION

The University of North Carolina at Chapel Hill (“UNC-CH” or the “University”), through its Office of University

Counsel (“OUC”), is seeking proposals from qualified vendors to provide a comprehensive, cloud-based legal

research platform. OUC seeks a solution that supports federal, state, administrative, and other legal

research, as well as related tools that enhance legal practice, including litigation analytics and support,

document drafting, resource toolkits, docket monitoring, legal news and alerts, and public records research.

2.2 RFP DOCUMENT

This RFP is comprised of the base RFP document, any attachments, and any addenda released before

contract award. All attachments and addenda released for this RFP in advance of any contract award are

incorporated herein by reference.

2.3 INTERPRETATION OF TERMS AND PHRASES

This RFP serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought

by the University; and (2) to provide (together with other specified documents) the terms and conditions of

any contract(s) resulting from this solicitation. The use of phrases such as “shall,” “must,” and “requirements”

are intended to create enforceable contract conditions. As used herein, phrases such as “reasonable”,

“necessary”, or “proper” shall be interpreted solely by the University.

2.4 CONTRACT TERM

A contract awarded pursuant to this RFP shall have an effective date as provided in either the Notice of

Award or the resulting contract, as applicable (the “Effective Date”). The contract shall have an initial term

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	65-RFP06122026VLG
Project Title:	Legal Research Platform
Description:	Cloud based Legal Research Platform for The University of North Carolina at Chapel Hill
Opening Date:	7/17/2026 12:00 PM
Posted Date:	6/13/2026
Status:	Open
Department:	UNC - CHAPEL HILL


Solicitation Number * 65-RFP06122026VLG	Department UNC - CHAPEL HILL	Status Reason Open
Opening Date 2026-07-17T12:00:00.0000000	Posted Date * 2026-06-12T19:44:03.0000000Z	Primary Commodity Code Industry specific software
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Veronica Green
Description Cloud based Legal Research Platform for The University of North Carolina at Chapel Hill

Legal Research Platform

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See also