Siren Poles

Statement of Work
Siren Poles
HIePRO Solicitation Q26003163
May 28, 2026
BACKGROUND & PROJECT DESCRIPTION:
The Hawaii Emergency Management Agency (HIEMA), under the Department of Defense, is the emergency
management agency for the State of Hawaii. Headquartered in Diamond Head Crater, HIEMA serves as the
coordinating agency between the four (4) county emergency management agencies: Hawaii County Civil Defense, Maui
County Emergency Management Agency, City and County of Honolulu Department of Emergency Management, and
Kauai Emergency Management Agency, as well as operates the State Warning Point.
HIEMA seeks a qualified vendor to produce and deliver the required number of siren poles that meet the specifications
listed below. The vendor must ensure all siren poles comply with all stated criteria. You may contact David Yamada,
Project Manager, for additional information or specifications by the stated timeline for questions. All proposals must
be submitted through HIePRO by the designated date and time indicated for this solicitation
POINT OF CONTACT:
Project Manager Siren Program Assistant
David Yamada Marc Keomalu
david.m.yamada@hawaii.gov marc.k.keomalu@hawaii.gov
(808) 733-4300 ext. 534 (808) 987-4769
SCOPE OF WORK:
The Vendor will be responsible for producing and delivering the following specifications:
Number of siren poles 17
Height 45'
Horizontal Rating H3
Number of section to make 45' 3
Hole Size 1"-1/16" Diameter
Bolt Size 1" Diameter
Tip Diameter 9.25" (inside)
Butt Diameter 18' 3/8" (outside)
Composition Resin, Fiberglass
Color Brown
Top Cap and Base Plate Included
Through Bolts Included

Freight to Hawaii and Delivery Included
Jacking Bar Assembly Kit Included
Life expectancy 80 YRS
Warranty 40 YRS
Fire resistance Up to 2,332 degreesF for 3 Min. (Non-combustible)
TIME OF PERFORMANCE:
Upon receipt of the award, please contact David Yamada at (808) 733-4300 ext. 534 within 10 calendar days to arrange
delivery of goods.
Projected timeline is to be completed before May 25th, 2027, upon receipt of Notice to Proceed. Extension request
MUST be submitted in writing and agreed upon by HIEMA and Contractor pending funds availability.
Delivery to:
State of Hawaii/ Department of Defense
Hawaii Emergency Management Agency
Building 303, Warehouse
4204 Diamond Head Road,
Honolulu, HI 96816
VENDOR QUALIFICATIONS
Primary selection for the award shall be based on a responsive bid that provides the most value to the state of Hawaii.
The Vendor placing the submission must have experience and Contractor licenses. Additionally, in accordance with 2
CFR 200.321 this solicitation must take all necessary steps to make sure small, minority, and or women-owned
enterprises are used when possible. Preference for this solicitation will be given to qualified contractors who meet the
above-stated criteria.
Additionally, vendors shall provide the following:
1. Hawaii Compliance Express (HCE) certificate or proof of compliance with the 4 entities: IRS, State
Department of Tax, DCCA, and DLIR.
2. Printout of validation that business entity is not debarred or suspended from receiving federal
funding (as evidenced in www.SAM.gov)
3. State of Hawaii will be complying with Federal Buy American Act (BAA). Preference will be given to
domestic manufactured product construction material in public procurement.
SPECIAL TERMS AND CONDITIONS
Intellectual property. The State of Hawaii and the Department of Defense, with HIEMA acting on its behalf, shall have
exclusive intellectual property rights and ownership of all finished and draft elements produced pursuant to this scope
of services, whether published or unpublished.
The Contractor shall not make use of any content that are produced during the scope of services for HIEMA.
Non-disclosure. The Contractor shall in good faith regard the collaboration and development of all finished and draft
elements whether published or unpublished as wholly proprietary processes to the State of Hawaii and the
Department, and shall not disclose the content, methods, practices, or information employed in developing the
content under this scope of services.
SUBMITTING A QUOTE
Vendors shall submit a line-item quote for the entirety of the project as indicated under the section "Scope of Work"
inclusive of all costs (labor, materials, etc.), contingencies, as well as general excise tax. Awards will be given to the
responsible/responsive Vendor that is able to complete the work in the timeline stated and offers the most value to
the state of Hawaii.

INVOICING
Contractor shall submit detailed line-item invoices in a timely manner to HIEMA detailing completed or on-going work,
hours incurred, with attached supporting documentation.
Invoices should be sent to HIEMA both in electronic form as an attachment and emailed to
dod.hiema.invoice@hawaii.gov, and in printed form and US mailed to the following address:
State of Hawaii/ Department of Defense
Hawaii Emergency Management Agency
4204 Diamond Head Road,
Honolulu, HI 96816
Attention: Finance & Admin
COMPENSATION AND PAYMENT
The awarded Contractor shall submit all invoices electronically, in accordance with the State's invoicing guidelines, to
the designated Project Manager and cc the following email address: dod.hiema.invoice@hawaii.gov
Pursuant to HRS 103-10, the State shall have thirty (30) calendar days, after receipt of the invoice and satisfactory
completion of the deliverable, to make payment. For this reason, the State shall reject any offer submitted with a
condition requiring payment within a shorter period of time. Further, the State shall reject any quote submitted with a
condition requiring interest payments greater than that allowed by 103-10, HRS, as amended.
The State shall not recognize any requirement established by the Contractor and communicate to the State after the
award of the contract, which requires payment within a shorter period or interest payment not in conformance with
statute.
Preference for payment for goods and services shall be made via Purchase Order (PO) and only upon approval of a
state-approved invoice for goods and services that were completely and satisfactorily delivered and rendered.
HAWAII INFORMATION CONSORTIUM (HIC)
The Offeror is advised that the awarded Vendor will be responsible to pay NIC Hawaii a fee of 0.75% of the award or
original estimated award amount, capped at $5,000, within 30 days. NIC Hawaii will bill the awarded Vendor directly
via e-mail and the Vendor can make payment online or by sending a check via regular mail.
FUNDING FOR AWARD
The funding for this award is provided through a Federal Funds Grant, and as such, the procurement requirements must
adhere to State of Hawaii procurement policies.
DISQUALIFICATION
The State has the right to disqualify Vendors who do not submit their quote and follow the instructions as listed in this
solicitation. In addition, the State has the right to disqualify Vendors who do not meet the minimum requirements
and/or have been assessed to be unable to completely supply the goods and/or render the services professionally.
CANCELLATION OF SOLICITATION
The State has the right to cancel this solicitation, without liability, should at any time during this solicitation process,
funding becomes unavailable.