Operate Concessions for Funtastic Island Park 2026 RFP

Location:	Oklahoma
Posted:	Feb 6, 2026
Due:	Mar 6, 2026
Agency:	Owasso city
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D R - Professional, Administrative and Management Support Services
Solicitation No:	Request for Proposal
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

PARK CONCESSION STAND

PURPOSE OF REQUEST:

The City of Owasso (City) is inviting qualified vendors to submit a Proposal relating to the

operation and management of mobile concessions at Funtastic Island in the City of

Owasso from April 1, 2026, through October 31, 2026.

RFP TIME SCHEDULE:

Deadline for Proposals:

Preliminary Selection:

Award Agreement:

March 6, 2026

March 10, 2026

March 12, 2026

SITE INFORMATION:

The City intends to seek a private entity to provide concessions at the following facility:

Funtastic Island: Located at 10320 East 116th Street North, Owasso, 74055

- Amenities include Playground, Splash Pad, Picnic Shelter, and Restrooms.

SCOPE OF SERVICE:

• Administer, manage, and oversee operations of mobile concession facility.

• Routine maintenance and repairs of the facility as needed.

• Maintain the cleanliness and sanitation of all surrounding areas of the mobile

concession facility, including the park playground area and parking lot.

• Collect all waste, daily, from the areas mentioned above, including the trash

receptacle near the concession stand, and dispose of it off-site in a public

dumpster.

• Purchase and maintain a sufficient inventory of products to serve patrons at the

designated location.

CONCESSION FACILITY:

1. The City of Owasso will provide a designated space in a pre-determined location

in the park.

2. Vendor will supply a mobile concession facility, in the form of a self-contained

concession truck or trailer.

3. Vendor will place the mobile concession facility in the designated location daily,

beginning on the first day of operation (April 1, 2026) through the last day of

operation (October 31, 2026).

4. Vendor must agree that the City shall have the right to inspect the Vendor’s

concession facility/facilities and operation at any time and as often as is necessary

for the City’s judgment.

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5. Vendor shall have complete control over the operation of the mobile concession

facility/facilities subject only to the obligations of the agreement and applicable

law.

6. Vendor must accept the location in “as is” condition and containing whatever

appurtenances that may be contained therein or thereon.

OPERATING HOURS

1. The facility must operate from April 1, 2026, through October 31, 2026.

2. Specific operating hours may be decided by the vendor, subject to approval from

the City, provided that the facility is in operation for a minimum reasonable time

period each day.

3. Maximum hours of operation parameters are 10:00 AM – 10:00 PM.

4. Operating hours must be published on the mobile concession facility and

consistent throughout the agreement term.

OPERATING COSTS

1. Vendor will be responsible for all operating costs for the mobile concession facility.

2. The City of Owasso will not provide electrical or water service.

3. Operating costs are envisioned to include, but are not limited to, utilities, cleaning,

routine repairs, routine maintenance, and trash removal.

OPERATING AGREEMENT

1. The City of Owasso intends to enter into a concession agreement whereby the

vendor would operate the mobile concession facility and pay the City of Owasso

a monthly concession fee, as proposed by the bidder, in addition to a minimum

base rent of $250/month.

OPERATING REQUIREMENTS:

1. Vendor must acquire and maintain all necessary permits and/or licenses to

engage in the concession business during the agreement term.

2. Vendor will maintain the highest sanitation requirements and meet or exceed

Oklahoma Health Department standards and codes.

3. Vendor shall be wholly and solely responsible for vendor’s agents, servants, and

employees, and shall furnish such Workers Compensation, Unemployment, and

other insurance coverage as may be required by applicable law.

4. Vendor shall furnish whatever uniforms, tools, or equipment required by vendor or

vendor’s agents, servants, or employees.

5. Vendor shall produce and maintain a suitable and sufficient liability insurance

policy in an amount not less than $100,000.00 per claim and $500,000.00 per

occurrence, covering any losses or injuries that may occur as the result of acts or

omissions by the vendor or vendor’s agents, servants, or employees while

operating the concession facility. Such insurance shall include, but not be limited

to, losses or injuries resulting from the preparation, handling, storage, supply, or

delivery of products designed for human consumption.

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6. Vendor will be responsible for all applicable federal, state, and local taxes for all

products sold and any federal and state taxes for themselves and any employees

they might employ.

7. The vendor will ensure that all insurance coverage required by the agreement will

be with insurance companies licensed to do business in the State of Oklahoma

and in good standing with the State Insurance Commissioner’s office on the

agreement's effective date.

OPERATING SPECIFICS:

1. Glass containers shall not be distributed to patrons at any time or for any reason.

2. Vendor must submit the concession fee and base rent payment to the City on the

first of each month by 4:00 pm at City Hall.

3. If the vendor chooses the percentage of Gross Monthly Revenue as the

concession fee, a monthly financial statement including gross revenue and

expenditures must accompany payment, and explain how the percentage

payment was calculated.

4. All financial documents, records, and detailed accounts of financial operations

shall be open to the City’s Finance Department for review and/or audit.

5. The Term of Agreement shall be for one (1) season, April 1st - October 31st, with the

option of renewal upon compliance.

6. Vendor must agree to and comply with all agreement terms.

INSTRUCTIONS TO VENDORS:

1. All proposals should be sent or delivered to the City of Owasso’s Recreation and

Culture Department – 200 S. Main Street, Owasso, Oklahoma, 74055

2. All proposals should be clearly marked in the lower left-hand corner: RFP – Park

Mobile Food Concession Facility. All proposals must be received by 4:00 p.m. on

March 6, 2026. No faxed or telephone proposals will be accepted.

3. Proposals should be prepared simply and economically, providing

straightforward, concise descriptions of provider capabilities to satisfy the

requirements of the request.

4. All proposals must include the following information:

a. The name, local address, and phone number of the organization and/or

individual submitting a proposal for this agreement.

b. A complete description of your organization, including qualifications and

experience concerning concession administration and vending

management.

c. Names of the principals of your organization and the résumés of each.

Identify the principal who will be in charge of the administration.

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d. Details of the competencies for each item previously identified under

“SCOPE OF SERVICE” and include a commentary that evidences the

ability to complete requirements.

e. A list with a detailed explanation of the equipment vendor will be

providing and utilizing at the site.

f. Proposed menu and prices for concession items or criteria by which future

pricing will be determined.

g. Hours and days of operation (not to exceed 10:00 AM -10:00 PM).

h. Proposed concession fee to City (percentage of Gross Monthly Revenue,

or proposed flat monthly fee).

i. Proposed base rent to City (no less than $250/month).

j. Respondents shall submit the proposal in a bound submittal in 8-1/2” x 11”.

The response shall be limited to twenty (20) single-sided pages, not

including resumes.

The City of Owasso reserves the sole right to evaluate the submittal, waive any

irregularities therein, select candidates for submittal of proposals, or reject any and all

organizations that submitted should it be deemed for its best interest. Once the proposals

are reviewed, negotiations will begin and continue until an agreement can be reached.

Interviews may be required for the final selection.

PROPOSAL EVALUATION

The RFP submittal will be evaluated on the following:

• Experience, qualification, and knowledge

• Established awareness of the significance placed on involved responsibilities

regarding cleanliness, sanitation, and disposal

• Recognized understanding of all required terms of operation previously described

• Quality of service and development potential

• Compensation to the City

The City wishes to thank you in advance for your interest and submission of your RFP.

Please direct comments, questions, and any requests for information to Tina Mushrush,

Administrative Manager of Recreation and Culture, the City of Owasso, at (918) 376-

1539 or via email at tmushrush@cityofowasso.com.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	Request for Proposal
Bid Title:	Operate Concessions for Funtastic Island Park 2026 RFP
Category:	Services
Status:	Open

Operate Concessions for Funtastic Island Park 2026 RFP

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