Easement Clearing Services 2026

Location:	North Carolina
Posted:	Mar 2, 2026
Due:	Mar 31, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	274-SMD Easement Clearing
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposals: 274-SMD Easement Clearing

Title: Easement Clearing Services 2026

Issue Date: March 3, 2026

Due Date: March 31st no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Raleigh Water

Direct all inquiries concerning this RFP to:

Shantia Spears

Utility Coordinator

Email: Shantia.spears@raleighnc.gov

(v.041425)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 3

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 4

1.5 Proposal Question ............................................................................. 4

1.6 Proposal Submission Requirements & Contact Information .............. 5

1.7 MWBE Participation Form ................................................................. 6

1.8 Rights to Submitted Material.............................................................. 6

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 6

1.11 Conflicts of Interest ............................................................................ 7

1.12 Proposer Expenses ........................................................................... 8

1.13 Proposer Acceptance ........................................................................ 8

2. Proposals ................................................................................................. 8

2.1 Request for Proposals Required Document Format .......................... 8

2.2 RFP Documents ................................................................................ 9

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 11

3.2 Interview/Demonstration (Stage 2) .................................................. 12

3.3 Final Selection ................................................................................. 12

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 13

3.5 Contract Term…………………………………………………………….13

4. Scope of Services .................................................................................. 13

Appendix I – Proposal Cost Form ................................................................... 22

Appendix II – Proposer Questionnaire ........................................................... 23

Appendix III – Reference Questionnaire (Instructions) ................................. 24

Appendix III – Reference Questionnaire Form ............................................... 25

Appendix IV – MWBE Participation Form ....................................................... 27

Appendix V – Contract Standard Terms & Conditions.................................. 29

Appendix VI – Exceptions to RFP ................................................................... 39

(v.041425)

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with

which to contract for the following services:

This Request for Proposals (RFP) process is intended to identify multiple vendors

to contract with for brush cutting and mowing of vegetation, with options to perform

tree trimming, cutting, and removal with the City of Raleigh Public Utilities

Department (PU).

The RFP is intended to solicit proposals for their inclusion on a pre-approved list of

vendors that, once under contract, will be able to respond to various project scopes

of work. The services incorporate elements of one or more of the project

categories listed below, which include a variety of urban forestry practices such as

mowing, mulching and grinding services with optional tree pruning, tree removal,

and arborist services. Services will be scheduled through PU staff who will identify

specific projects, develop a detailed scope of work for each project, and select the

preapproved vendor(s) for the projects most suited to the skills, experience,

capabilities, and/or expertise of the vendor(s). As specific projects are developed

by PU, vendors may be asked to provide quotes based on project specifics and

labor/equipment needs.

Project Categories may require specific licenses and/or certifications as specified

by Federal, State, and Local regulations – successful vendors will be expected to

provide proof that they possess the necessary licenses and/or certifications

required to perform the services outlined under the respective Project

Category/Categories.

Successful vendors are not required to offer services that satisfy the requirements

of every Project Category and can submit proposals for the specific project

category or categories that are best suited to their organization. Awarded

Contractor shall provide services, as set forth in this RFP and more particularly

described in this Section 4.

The City reserves the right to enter into one or more contracts with firms based on

price and/or availability of services with minimum delay. No representation or

guarantee is made regarding the quantity of work to be awarded under any as-

needed service contract.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to

the North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual:

Contact Name

Shantia Spears

Email Address

Shantia.spears@raleighnc.gov

Questions submitted via telephone will not be answered.

1.2 Background

City of Raleigh is dedicated to providing the best wastewater service to its Wake

County citizens while protecting the environment and maintaining public health. In

order for a home or business to have access to water/sewer services, the sanitary

sewer connection must be connected from the home or business property to the

sanitary sewer and/or water easement. Contracted Services, under this Scope of

Service, may take place on public and private property.

The sanitary sewer system is comprised of approximately 2,765 miles of sanitary

sewer mains 1,074 miles of which are located within dedicated easements and

76,815 manholes which convey 57 million gallons of wastewater to 3 different

wastewater treatment plants. One of ten working Divisions within the Public Utilities

Department, The Sewer Maintenance Division is responsible for providing

maintenance and repair services to the City’s Sanitary Sewer Collections System.

This system serves over 600,000 customers with 208,000 customer accounts, both

commercial and residential, residing in the following jurisdictions: Wake Forest,

Rolesville, Knightdale, Wendell, Zebulon, Garner and Raleigh. The Division is

meticulously administered under the guidelines of an ISO based management

system (14001-2015) with emphasis in the prevention of pollution, the protection of

the environment and continual improvement of our operations. In addition, the City

of Raleigh has approximately 305 miles of water mains located within dedicated

easements.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this

solicitation. The City of Raleigh reserves the right to modify and/or adjust the

following schedule to meet the needs of the service. All times shown are Eastern

Time (EST):

RFP Process

Date and Time

RFP Date

3/3/2026

Pre-Proposal Meeting/Site-Visit

(if required)

Deadline for Written Questions

N/A

3/17/26

City Response to Questions

(anticipated)

Proposal Due Date and Time

Evaluation Meeting (anticipated)

Interviews (if required)

Selection Announced (tentative)

3/24/2026

3/31/2026

4/10/2026

N/a

4/17/2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit,

attendance by prospective proposers is strongly encouraged but is not mandatory.

Prospective Proposers are encouraged to submit written questions in advance.

Date, time, and location of pre-proposal conference is shown above in the RFP

Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City

not later than the date shown above in the RFP Timeline (Section 1.3) for the

submittal of written inquires. The firm’s failure to request clarification and submit

questions by the date in the RFP Timeline above shall be considered to constitute

the firm’s acceptance of all City’s terms and conditions and requirements. The City

shall issue addenda reflecting questions and answers to this RFP, if any, and shall

be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether

made in response to a question or otherwise in connection with this RFP, shall be

considered authoritative or binding. Proposers can only rely on written material

contained in an Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP

for any Addenda. It is the Proposers responsibility to ensure that all addenda

have been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to

the following individual:

Contact Name

Email Address

Shantia Spears

Shantia.spears@raleighnc.gov

Questions submitted via telephone will not be answered.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	274-SMD Easement Clearing
Project Title:	Easement Clearing Services 2026
Description:	This Request for Proposals (RFP) process is intended to identify multiple vendors to contract with for brush cutting and mowing of vegetation, with options to perform tree trimming, cutting, and removal with the City of Raleigh Public Utilities Department (PU).
Opening Date:	3/31/2026 5:00 PM
Posted Date:	3/2/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-SMD Easement Clearing	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-03-31T17:00:00.0000000	Posted Date * 2026-03-02T13:07:18.0000000Z	Primary Commodity Code Environmental protection
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent: Shantia.spears@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Shaketha Edwards
Description This Request for Proposals (RFP) process is intended to identify multiple vendors to contract with for brush cutting and mowing of vegetation, with options to perform tree trimming, cutting, and removal with the City of Raleigh Public Utilities Department (PU).

Easement Clearing Services 2026

Attachment Preview

See also