401-26 Pyroclean® Pyrolytic Oven For Asphalt Testing

Location:	Ohio
Posted:	Nov 24, 2025
Due:	Dec 18, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	73 - Food Preparation and Serving Equipment
Solicitation No:	SRC0000035487
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000035487
Solicitation Name:	401-26 Pyroclean® Pyrolytic Oven For Asphalt Testing
Original Begin Date:	11/24/2025 1:59:58 PM
Begin Date:	11/24/2025 1:59:58 PM
End Date:	12/18/2025 1:00:00 PM
Inquiry End Date:	12/11/2025 1:00:00 PM
Commodity:	Asphalts
MBE Set Aside:	MBE Set Aside
Agency:	DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000035487

Solicitation Name

401-26 Pyroclean® Pyrolytic Oven For Asphalt Testing

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

11/24/2025 1:59:58 PM (ET)

Amendment?

End Date

12/18/2025 1:00:00 PM (ET)

Inquiry End Date

12/11/2025 1:00:00 PM

Summary

Purchase one (1) new Pyroclean® Pyrolytic oven for asphalt testing.

Predecessor Contract

Process

OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

Ship To

Contracting Entity

DOT-Dept of Transportation

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
401-26 Bid Document	RFx Commercial Documents (Approved)	401-26.pdf
401-26 Pricing Document	RFx Commercial Documents (Approved)	Pyroclean-Oven-401-26 Pricing Page.xlsx

2 Record(s)

Attachment Preview

REQUIREMENTS/SPECIFICATIONS

Section 1:

Section 2:

Section 3:

Section 4:

Section 5:

Section 6:

Section 7:

Intent

Purchase one (1) new Pyroclean® Pyrolytic oven for asphalt testing.

Contract Type

This is a one-time purchase for the Ohio Department of Transportation

Award Type

Award will be recommended to the lowest, responsive bidder.

Free-On Board (F.O.B. Destination)

Ohio Department of Transportation, Office of Materials Management, 1600 West Broad Street, Columbus,

Ohio 43223, Attn: Mason Williams

Delivery

All deliveries made to a Department of Transportation facility must be made between the hours of 8:00

a.m. and 3:00 p.m., Monday through Friday, unless special permission is granted by the Department to

temporarily waive or adjust this requirement.

Delivery for oven to be scheduled no earlier than January 2026 at the new Office of Materials

Management (OMM) test lab (same complex as current test lab, 1600 West Broad Street, Columbus, OH

43223). Final delivery date to be coordinated with OMM. Delivery includes removal of equipment from

delivery truck and into our dedicated indoor loading dock.

Purchase Orders

The awarded vendor must be able to provide the awarded vehicles through this contract and accept

purchase orders throughout the entire duration of any resulting contract.

Product Specifications

Purchase of one (1) new Pyroclean® 5.2 cubic ft Pyrolytic 2nd generation oven, must be 240V, 50/60 Hz,

1 Phase, 30 Amps with a maximum temperature of 900 degrees F. Oven display is a programmable

touchscreen with fully automated cleaning cycles. Chamber is constructed of welded stainless steel and

features a pressure-release door with a dual gasket system. Oven chamber dimensions of 23 inches wide

x 19.5 inches deep x 20 inches tall with product dimensions of 46 inches wide x 33 inches deep x 63

inches tall.

This bid will be for the oven and shipping costs. OH DOT is tax exempt. The bid must clearly list all

applicable parts, model/part numbers, and all applicable specifications for each item that the bidding

company plans to provide. Bidders must be the manufacturer (Applied Test Systems) or an approved

vendor of the manufacturer. Provide written documentation that you are an approved vendor.

Rev. 05/27/2025

CERTIFICATION STATEMENTS

Bidders claiming preference for Domestic Source End Products, the Ohio preference, and/or the Veteran Friendly Business Enterprise (VBE)

must complete the following information. Any bidder who intentionally submits false or misleading information in an attempt to receive a

bid preference will be immediately disqualified and may be subject to legal action up to and including debarment. The state reserves the

right to clarify any information during the evaluation process.

***BIDDERS MUST COMPLETE THE APPROPRIATE CERTIFICATION BELOW TO RECEIVE THE PREFERENCE.***

A. DOMESTIC PREFERENCE (BUY AMERICAN): Revised Code 125:11 and Administrative Code 123:5-1(K)

[Not applicable to “Excepted Products”]

1. Where is each product/services being offered mined, raised, grown, produced or manufactured?

 United States:

(State)  Canada

 Mexico

(Go to B-1)

 Other: (Specify Country)

(Go to A-2)

2. End product is manufactured outside the United States and at least 50% of the cost of its components are produced, mined, raised,

grown or manufactured within the United States. The cost of components may include transportation costs to the place of manufacture

and, in the case of components of foreign origin, duty whether or not a duty free entry certificate is issued.  Yes (Go to Section B-

 No (Go to Section A-3)

3. The Bidder hereby certifies that each end product, except the products listed below, is a domestic source end product as defined in the

Buy American Act and that components of unknown origin have been considered to have been mined, produced, grown or manufactured

outside the United States.

(Item)

(Country of Origin)

(Item)

(Country of Origin)

B. OHIO PREFERENCE (BUY OHIO): Revised Code 125:09 and Administrative Code 123:5-1-06

1. The products/services being offered are raised, grown, produced, mined or manufactured in Ohio.

 Yes

 No (Go to B-2)

2. Bidder has significant economic presence within the state of Ohio.  Yes (Answer a, b, c, d below)  No (Go to B-3)

a) Bidder has paid the required taxes due the state of Ohio

 Yes

 No

b) Bidder is registered with the Ohio Secretary of State

 Yes (Charter/Registration No.:

)

 No

Questions regarding registration should be directed to (614) 466-3910 or visit their web site at: http://sos.state.oh.us/

c) Bidder has ten or more employees based in Ohio or border state.

Yes  No (Go to B-2d)

d) Bidder has seventy-five percent or more employees based in Ohio or border state.  Yes

 No (Go to B-3)

3. Border state bidder: (Except products mined in Michigan)

 Yes (Specify which state then go to B-2c):  KY  MI

 NY  PA  IN

 No (Go to B-4)

4. Border state bidder: mined products mined in respective border state (Except for products mined in Michigan)



Yes

 No

 Not Applicable

C. VETERANS PREFERENCE (BUY VETERAN): Revised Code 9.318 and Administrative Code 123:5-1-16

Is the bidder a certified Veteran Friendly Business Enterprise as defined in Administrative Code 123:5-1-01(KK)

 Yes  No

Rev. 05/27/2025

STANDARD TERMS & CONDITIONS

I. GLOSSARY

The following definitions are applicable to all components of the Contract. If a conflict exists between these definitions and any

definition listed in the specifications or scope of work, the specifications or scope shall prevail.

A. ACCEPTANCE: Approval and retention by ODOT of any goods, products, services or other Deliverables,

delivered to fulfill Contract requirements.

B. AGENCY/ODOT/DEPARTMENT: Ohio Department of Transportation

C. AUTHORIZED DEALER/DISTRIBUTOR: The vendor that maintains written legal agreements with

manufacturers to act as their agent and provide goods, products, or services listed in the bid/RFQ/contract.

The authorized Dealer/Distributor must maintain active and sufficient facilities necessary to perform the

awarded Contract, own title to the goods, products, or services and maintain available stock on a continuous

basis and in sufficient quantity to provide uninterrupted access to the Contract Deliverable.

D. BIDDER: The company and/or authorized representative of the company who has signed and is submitting a

bid response and who will be responsible for ensuring proper performance of the contract awarded pursuant

to the bid. The term bidder, proposer, contractor, supplier, or vendor may be used interchangeably in this

document.

E. DEFAULT: The omission or failure to perform any obligation under this Contract.

F. DELIVERABLE: Any Contractor-provided products, supplies, services, work or product described in the

specifications of the Contract.

G. F.O.B PLACE OF DESTINATION: The Vendor pays, and includes the cost of such in its bid, and bears the risk

for the transportation and delivery of goods delivered to the specified locations provided by the Department.

H. GOODS: Anything that can be purchased that is not a service or real property.

I. INVOICE: An itemized listing showing delivery of the goods or performance of the services described in the

order that must include the date of the purchase or rendering of the service, an itemization of the things done,

material supplied, equipment used or labor furnished, and the sum due pursuant to the contract or obligation.

J. LOWEST RESPONSIVE AND RESPONSIBLE BIDDER: A bidder who offers the lowest cost for the goods or

services listed in the bid; and whose proposal responds to bid specifications in all material respects and contains

no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give

them a competitive advantage; and whose experience, financial condition, conduct and performance on

previous contracts, facilities, management skills evidences their ability to execute the contract properly.

K. MBE OR EDGE CERTIFIED: MBE means Minority Business Enterprise and EDGE means Encouraging

Diversity, Growth and Equity.

L. ORDER: A copy of a contract or a statement of the nature of a contemplated expenditure, a description of the

goods to be purchased or services to be performed, other than services performed by officers and regular

employees of the state, and per diem of the national guard, and the total sum of the expenditure to be made

therefor, if the sum is fixed and ascertained, otherwise the estimated sum thereof, and an authorization to pay

for the contemplated expenditure, signed by the person instructed and authorized to pay upon receipt of a

proper invoice.

M. PRIME VENDOR/CONTRACTOR: The vendor who, upon being awarded a contract, becomes the prime vendor

who is the primary source for providing the goods or services listed in the awarded Contract and the party to

whom payment will be made upon delivery of the goods and/or completion of the Contract.

N. PROCUREMENT/CONTRACT/AGREEMENT: All documents, whether attached or incorporated by reference,

utilized for soliciting bids. Upon completion of the evaluation and award of the bidder’s response, the

procurement becomes the contract between ODOT and the successful bidder, both governed by the laws of

the state of Ohio.

O. PURCHASE: To buy, purchase, installment purchase, rent, lease, lease purchase, or otherwise acquire goods

Rev. 05/27/2025

or services. "Purchase" also includes all functions that pertain to the obtaining of goods or services, including description of

requirements, selection, and solicitation of sources, preparation, and award of contracts, all phases of contract administration,

receipt and acceptance of the goods and services, and financial consideration for the goods and services by either a state

agency or a third party.

P. PRODUCTS: Materials, supplies, merchandise, goods, wares, and foodstuffs.

Q. REQUEST FOR QUOTE (RFQ)/INVITATION TO BID (ITB)/COMPETITIVE SEALED BIDDING: A solicitation

for goods, products, or services in which ODOT invites vendors to submit price quotes/bid responses for the supply of such

goods, products, or services.

R. REQUEST FOR PROPOSAL (RFP): A solicitation for goods, products, or services in which ODOT invites

vendors to submit responses that have comprehensive performance requirements, technical provisions, and

specific evaluation criteria including price for scoring offers. Award is made to the bidder whose proposal is

determined to be most advantageous to the state, taking into consideration factors such as price and the

evaluation criteria set forth in the RFP.

S. SERVICES: The furnishing of labor, time, or effort by a person, not involving the delivery of a specific end

product other than a report which, if provided, is merely incidental to the required performance. "Services" does

not include services furnished pursuant to employment agreements or collective bargaining agreements.

T. STATE: The State of Ohio which also includes ODOT as applicable.

U. STATE DATA: All data and information provided by, created by, created for, or related to the activities of the

State and any information from, to, or related to all persons that conduct business or personal activities with the

State, including, but not limited to Confidential Data.

If any of Contractor’s intellectual property becomes embedded in State Data, Contractor hereby licenses a non- exclusive license

to ODOT to use such embedded data subject to the terms of Contractor’s license agreement.

State Data includes any information derived by or through the use of the services being provided by the Vendor, excluding any

embedded portions of any service that might be in the data or information which might be the intellectual property of the

Contractor.

Confidential Data includes data that is required to be protected by law or regulation, is intended for confidential use, and may not

be copied or removed from the State’s operational control without authorized permission. This classification includes data that, if

compromised, may result in loss of life, serious injury, or other harm to an individual or group, or disruption to critical agency

operations.

Confidential Data includes, but is not limited to:

1. Certain types of personally identifiable information (PII) that is also sensitive, such as medical information,

social security numbers, and financial account numbers;

2. Federal Tax Information (FTI) under IRS Publication 1075;

3. Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA);

4. Criminal Justice Information (CJI) under the Federal Bureau of Investigation’s Criminal Justice Information

Services (CJIS) Security Policy and the Law Enforcement Automated Data System (LEADS) Policy; and

5. Other types of information not associated with an individual such as security and infrastructure records,

trade secrets, and business bank account information.

V. SPECIFICATION: Any description of the physical or functional characteristics or of the nature of goods,

products, or services. It may include a description of any requirements for inspecting, testing, or preparing

goods, products, or services.

W. TIME AND MATERIALS CONTRACT: A contract in which Contractor is paid the following: (1) an hourly rate

for labor actually performed; and (2) if applicable and with prior approval by ODOT, for the cost of the materials,

equipment or supplies actually used by the Contractor. Such rates and costs shall be established through

Contractor’s submission of a price sheet, written quote, estimate, or invoice, as approved by ODOT. Hourly

rates may include wages, overhead, general and administrative expenses, and reasonable profit. Materials

or supplies may include the Contractor’s direct and indirect costs attributable to the work performed.

Equipment may include vendor owned equipment billed at a specified rate or costs associated with rental of

equipment specific to the contract.

Rev. 05/27/2025

X. UNBALANCED: Any unit price contained in the bid submittal which is obviously unbalanced either above or

below reasonable cost analysis and/or unreasonably disproportionate to current market prices as determined

by the Director of ODOT, or if such unbalanced prices are contrary to the interest of the department.

Y. SUBVENDOR: An individual, firm, or corporation to whom the Vendor sublets part of the contract to be

performed.

II. QUOTE/BID RESPONSE REQUIREMENTS

A. INFORMATION REQUESTED: Vendors shall furnish all information as requested in the solicitation. At the

discretion of the Director, additional information, necessary for evaluation of the quote/bid response may be

attached to the solicitation and shall be properly identified as being part of the quote/bid response. ODOT

reserves the right to request literature, or other documentation for clarification, although such may not have

been set forth in the RFQ/bid response. ODOT also reserves the right to require a Vendor to be a registered

supplier with the State of Ohio through the OhioPays Portal. Failure to provide the required information or

complete supplier registration with the State of Ohio within seven business days of the award may render the

quote/bid response invalid.

B. SAMPLES REQUESTED: When requested, samples shall be furnished at the Vendors’ expense and unless

otherwise specified, prior to closing of the solicitation. Samples shall be clearly identified by Vendor’s name,

the solicitation number, corresponding items in the solicitation and the closing date. ODOT acknowledges that

it may receive quotes/bid submittals from multiple vendors and authorized dealers/distributors quoting the

same manufacturer's products. In such situations, samples may be submitted by manufacturers on behalf of

multiple vendors or authorized dealers/distributors, provided that such samples shall be accompanied by

written documentation, on manufacturer's letterhead, signed by an authorized representative of manufacturer,

listing the named dealers/distributors and vendors for whom the samples are provided. Any vendor or

authorized dealer/distributor not appearing on this listing and who has failed to furnish requested samples

shall be considered non-responsive. Unless otherwise stated, any sample submitted with the quote/bid

response shall not be deemed to vary from any of the provisions, specifications, or terms and conditions of

the solicitation. When requested in writing, samples not destroyed in testing shall be returned at the vendor’s

expense. Samples not so requested shall become the property of ODOT. Unsolicited samples which are

submitted shall be at the vendor's risk and, shall not be examined or tested, and shall not be considered in

the evaluation process. ODOT reserves the right to request samples although such may not have been set

forth in the solicitation.

C. SPECIFICATIONS: ODOT is authorized to prepare specifications to obtain goods, products, and services.

The purpose of the specification is to describe the goods, products, or services to be purchased and will serve

as a basis for comparison of quotes/bid responses. The Department may use any form of specification it

determines to be in the best interest of the State and that best describes the goods, products, or services to

be purchased. Specifications may be in the form of a design or performance specification, or a combination

thereof. If the Department determines that a design, performance, or combination specification is not in the

best interest of the State, it may use a brand name or equal specifications.

Where a brand name or equal specification is used, use of brand name is for the purpose of describing the base

standard of quality, performance and characteristics desired only and is not intended to limit or restrict competition.

Substantially equivalent supplies or services to those designated will be considered for award.

ODOT may also use a qualified products list of the federal government or may develop a qualified products list applicable to

ODOT. When developing a qualified products list, ODOT shall solicit a sufficient number of suppliers to ensure maximum

coverage with providers of the goods, products, or services. Any supplier, not solicited, may request inclusion on the qualified

products list. Potential suppliers will be required to furnish exact samples of the goods, products, or services to be provided for

testing and examination by ODOT. Only those goods, products, or services that conform to the ODOT’s requirements

will be considered for inclusion on a qualified products list.

D. UNIT PRICE AND BASIS OF AWARD : Unless otherwise specified in the RFQ/bid solicitation, the unit price

must be entered for each item being quoted/solicited. The unit price shall govern in the event of a discrepancy

between the unit price and any extended or total price calculation.

For solicitations involving multiple items, the award shall be made on the basis of the total cost of all items combined, unless the

RFQ/bid solicitation explicitly states that awards may be made on an individual line-item

Rev. 05/27/2025

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401-26 Pyroclean® Pyrolytic Oven For Asphalt Testing

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See also