CITY OF SUMNER RFQ CONSTRUCTION MANAGEMENT SERVICES – WASTEWATER TREATMENT FACILITY BIOSOLIDS EQUIPMENT MODERNIZATION PROJECT

CITY OF SUMNER REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE WASTEWATER TREATMENT FACILITY BIOSOLIDS EQUIPMENT MODERNIZATION PROJECT

The City of Sumner solicits interest from consulting firms with expertise in construction of
wastewater facility projects. This request is for Construction Management services for the
construction of the Wastewater Treatment Facility Biosolids Equipment Modernization. This
agreement will be for approximately 24 months in duration with the option for the City of Sumner
to extend it for additional time and money if necessary. Consultants will be considered for the
following project.

The City of Sumner reserves the right to amend terms of this “Request for Qualifications” (RFQ)
to circulate various addenda, or to reject all responses and withdraw the RFQ at any time,
regardless of how much time and effort consultants have spent on their responses. Sumner may
waive informalities in the process of evaluating responses. If not rejected, the City may require the
correction of any deficiency in a response and accept the corrected response. This solicitation does
not obligate Sumner to accept or contact for any services. Any resulting contract is subject to
approval and may be rejected if it fails to confirm to City contracting specifications and guidelines.

Project Description
The work to be performed by the consultant consists of Construction Management Services for the
aforementioned project, in which the scope will include but is not limited to construction
management services, construction inspection services, construction testing services,
commissioning agent, and construction administration/document control services.

This project will construct upgrades to the solids handling and solids treatment processes at the
existing City of Sumner Wastewater Treatment Plant. These improvements will include
construction of an expansion to the existing Solids Handling Building, to include the installation
of the new indirect biosolids dryer, thermal fluid heaters, and all associated equipment
encompassed in the biosolids dryer scope of supply. The project will also include construction of
a temporary haul truck loading bay to facilitate demolition of existing facilities. Modifications to
existing treatment systems, structures and processes will include: replacement of the existing
thickened primary sludge pumps in the existing Scum Pump Building, demolition of the existing
dissolved air floatation thickener and associated equipment in Equipment Building 2 and the
installation of a new rotary drum thickener and associated thickened waste activated sludge pumps,
replacement of the existing digested sludge pumps, replacement of the existing thickening and
dewatering polymer systems and replacement of the existing air gap system in the existing Solids
Handling Building. The existing dewatered sludge conveyance system will also be reconfigured
including rehabilitation of the existing dewatered sludge storage hopper, modifications to existing
conveyors (both temporary and permanent) and installation of new conveyors. Other project
elements include the demolition of the existing waste gas burner and the installation of a new
digester gas treatment system to include a hydrogen sulfide and moisture removal and digester gas
compression, as well as the installation of a new enclosed waste gas flare. In addition, the existing
submersible pumps in Plant Drain Pump Station No. 1 will be replaced and the walls of the existing
centrate storage tank will be raised six feet. The project will also include installation of new and
modifications to existing electrical power distribution and control equipment to support the new
improvements, including the installation of a new standby generator with subbase fuel tank in a
sound attenuating enclosure. Finally, the project will include construction of a new hammerhead
on State Street just outside the entrance to the plant and new security fencing and access gates.

Draft construction plans and specifications are available at the City’s website
https://connects.sumnerwa.gov/wwtf-biosolids-modernization .

Expected Tasks
The City is seeking a full suite of Construction Management, Construction Inspection, and
Construction Administration/Document Control services. The following tasks are examples of
some that are expected of the consultant:

• Lead weekly meetings with the City, contractor, and engineer.
• Change management.
• Risk management.
• Contractor schedule review and coordination.
• Track and review contractor RFIs and submittals, coordinate responses.
• Prepare/maintain documentation including: inspection logs, daily reports, force accounts,
  material testing, pay estimates, serial letters, pre-construction and daily photo
  documentation, and meeting notes.
• Monthly Pay Estimates.
• Force account tracking and pricing.
• Ensure contractor is utilizing and maintaining Temporary Erosion and Sediment Control
  (TESC) best practices.
• Inspecting and ensuring the project red-lines/record drawings are up to date.
• Identifying and tracking construction quality issues and problems and recommending
  potential solutions.
• Monitor deliveries of material for quantities and acceptance criteria.
• Use of cloud-based document control system that will be accessible to the City.
  
  Consultant Qualification
  The Statement of Qualifications (SOQ) should describe the composition of the proposed team, the
  qualifications of the key individuals identified on that team, and the relevant experience of the
  team on similar projects.
  The SOQ should:
  a) Include resumes for key staff to include experience with construction methods used on this
  project;
  b) Detail the team’s experience in managing at least three (3) similar type projects;
  c) Demonstrate experience managing contractor payments, estimating and drafting change
  orders, contractor schedule review, protests and claims, and processing submittals and
  RFIs;
  d) Demonstrate familiarity with construction methods being used on this project, and
  e) Include no less than three (3) Past Performance references.
  Respondents may include sub-consultants within their project team.
  
  Evaluation Criteria
  Submittals will be evaluated and ranked based on the following criteria:
  1) Qualifications of Proposed Project Manager
  2) Qualifications/Expertise of the Firm
  3) Ability to meet the schedule
  4) Approach to the project
  5) Familiarity with construction methods and standards
  6) Past Performance/References
  
  Submittal
  Submittals must include the following information: Firm name and contact information, Name of
  Principal-in-Charge and Resident Engineer, and number of employees in each firm proposed to
  the project. The submittal shall not exceed a total of 10 pages, including cover letter and title pages.
  Resumes will not be counted towards the maximum page count.
  
  Please submit an electric copy of your Statement of Qualifications to Courtney Littrell, Assistant
  Engineering Manager, courtneyl@sumnerwa.gov no later than 2:00 p.m. on July 9th, 2025.
  Submittals will not be accepted after that time and date.
  
  Contact Person
  Any questions regarding this project should be directed to Courtney Littrell, Assistant Engineering
  Manager, at courtneyl@sumnerwa.gov .
  
  Optional Site Visit
  On Wednesday, July 2nd at 9am, there will be an optional site visit at the Wastewater Treatment
  Facility to tour the project area. If interested, please email Courtney Littrell, Assistant Engineering
  Manager, at courtneyl@sumnerwa.gov .
  
  Americans with Disabilities Act (ADA) Information
  The City of Sumner in accordance with Section 504 of the Rehabilitation Act (Section 504) and
  the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of
  disability, in all of its programs and activities. This material can be made available in an alternate
  format by emailing the Contact Person or by calling collect (253) 299-5700.
  
  Title VI Statement
  The City of Sumner, in accordance with eh provisions of Title VI of the Civil Rights Act of 1964
  (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it
  will affirmatively ensure that in any contract entered into pursuant to this advertisement,
  disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
  response to this invitation and will not be discriminated against on the grounds of race, color, or
  national origin in consideration for an award.
  
  Dates of Publication:
  Courrier Herald: June 18th, 2025 and June 25th, 2025
  Seattle Daily Journal of Commerce: June 18th, 2025 and June 25th, 2025