Magnesium Hydroxide Re-Bid

Invitation for Bid No. 2026-063
Magnesium Hydroxide Slurry
Due Date: June 2, 2026
Time: 2:00 PM EST
Submittal Location: Union County Procurement Department
610 Patton Ave.
Monroe, NC 28110
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704-283-3519
Juan.Rodriguez-Cruz@unioncountync.gov

1 Contents
2 Notice of Advertisement ................................................................................................................ 4
3 Bid Submission .............................................................................................................................. 5
3.1 BID SUBMISSION DEADLINE ................................................................................................................................... 5
3.2 BID DELIVERY REQUIREMENTS .............................................................................................................................. 5
3.3 BID SUBMITTAL PACKAGE ..................................................................................................................................... 5
3.4 BID QUESTIONS ...................................................................................................................................................... 6
3.5 BID ADDENDUM ..................................................................................................................................................... 6
4 Instructions .................................................................................................................................... 6
4.1 COMMUNICATIONS ................................................................................................................................................. 6
4.2 BIDDERS ACKNOWLEDMENT .................................................................................................................................. 6
4.3 DUPLICATE BIDS .................................................................................................................................................... 6
4.4 BID SIGNATURES .................................................................................................................................................... 7
4.5 BIDDERS RESPONSIBILITIES .................................................................................................................................... 7
4.6 BID SUMBISSION..................................................................................................................................................... 7
5 Purpose ........................................................................................................................................... 7
5.1 INTRODUCTION ....................................................................................................................................................... 7
5.2 COUNTY ................................................................................................................................................................. 7
6 Scope of Work................................................................................................................................ 8
7 Specifications.................................................................................................................................. 8
7.1 INTRODUCTION ....................................................................................................................................................... 8
7.2 DELIVERY & CHARGES .......................................................................................................................................... 8
7.3 QUANTITIES ........................................................................................................................................................... 8
7.4 PACKAGING ............................................................................................................................................................ 8
7.5 PURITY ................................................................................................................................................................... 9
7.6 LABELING OF HAZARDOUS MATERIALS ................................................................................................................. 9
7.7 DELIVERIES ............................................................................................................................................................ 9
7.8 DELIVERY LOCATIONS ......................................................................................................................................... 10
7.9 SPILL PREVENTION ............................................................................................................................................... 10
7.10 CHEMICAL SPECIFICATION - MAGNESIUM HYDROXIDE SLURRY.......................................................................... 11
8 Evaluation of Bids and Award Procedures ............................................................................... 13
8.1 BID INFORMATION ................................................................................................................................................ 13
8.2 EVALUATION OF BIDS .......................................................................................................................................... 13
8.3 AWARD PROCEDURES .......................................................................................................................................... 13
8.4 COST ADJUSTMENTS ............................................................................................................................................ 13
8.5 IFB EXPENSES ...................................................................................................................................................... 14
8.6 APPLICATION OF NORTH CAROLINA GENERAL STATUTES .................................................................................... 14
9 General Conditions and Requirements ..................................................................................... 14
9.1 TERMS AND CONDITIONS...................................................................................................................................... 14
9.2 FINANCIAL INFORMATION .................................................................................................................................... 14
9.3 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 14
9.4 COMPLIANCE WITH LAWS .................................................................................................................................... 15
9.5 SUB-CONTRACTOR/PARTNER DISCLOSURE .......................................................................................................... 15
9.6 EXCEPTION TO THE IFB ........................................................................................................................................ 15
9.7 MODIFICATION OR WITHDRAWAL OF BID ............................................................................................................ 15
9.8 CONTRACT COMMENCEMENT .............................................................................................................................. 15
9.9 RIGHT OF CANCELLATION .................................................................................................................................... 15
9.10 DISPUTES.............................................................................................................................................................. 16
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry

9.11 IFB EXPENSE........................................................................................................................................................ 16
9.12 CERTIFICATION .................................................................................................................................................... 16
9.13 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 16
9.14 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ...................................................................................... 16
9.15 LICENSES .............................................................................................................................................................. 16
9.16 E-VERIFY ............................................................................................................................................................. 16
9.17 DRUG-FREE WORKPLACE .................................................................................................................................... 17
9.18 INSURANCE .......................................................................................................................................................... 17
9.19 INDEMNIFICATION ................................................................................................................................................ 19
10 Appendix A - Price Form ........................................................................................................... 20
11 Appendix B - Bid Submission Form .......................................................................................... 21
12 Appendix C - Addendum and Anti-Collusion Form................................................................ 22
13 Appendix E - Template Contract .............................................................................................. 23
14 Appendix F - Vendor Payment Letter ...................................................................................... 24
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry

2 NOTICE OF ADVERTISEMENT
Union County, North Carolina
IFB No. 2026-063
Magnesium Hydroxide Slurry
Sealed bids, so marked, will be received by mail or hand delivery to Union County's Procurement
Department until 2:00 PM EST on June 2, 2026, at 610 Patton Avenue, Monroe, NC 28110 at
which time the Bids will be publicly opened and read. Late bids will not be accepted.
Union County, North Carolina, through Union County Water, is seeking bids from qualified
vendors for the purchase and delivery of Magnesium Hydroxide Slurry (60%) for five (5)
Water Reclamation Facilities (WRFs) as outlined in this solicitation.
If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be
enclosed in a separate package plainly marked on the outside with the notation "BID ENCLOSED
- 2026-063" and shall be addressed to Union County Procurement Department, Attn: Juan
Rodriguez-Cruz, 610 Patton Avenue, Monroe, NC 28110.
Copies of the solicitation may be obtained from the locations listed below:
1. Download the Bid Documents from the Union County Web-Site www.unioncountync.gov
(Procurement Page, Current Bids).
2. Download the Bid Documents from the State of North Carolina eVP Web-Site
https://evp.nc.gov/solicitations/ (Bid by Departments, search County of Union).
All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to
the Procurement contact person listed on the cover page (Juan.Rodriguez-
Cruz@unioncountync.gov). Deadline for questions is May 18, 2026, at 4:00 PM local time.
The County reserves the right to reject any and/or all bids, including, without limitation,
nonconforming, nonresponsive, unbalanced, or conditional bids. The County also reserves the
right to waive informalities.
Bidders are required to comply with the non-collusion requirements set forth in the Bidding
Documents.
Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry

3 BID SUBMISSION
3.1 BID SUBMISSION DEADLINE
Bids shall be sealed and labeled on the outside envelope "IFB 2026-063 Magnesium
Hydroxide Slurry". IFB's are to be received by the Union County Procurement Department
by 2:00 PM EST on June 2, 2026. Any bids received after this date and time shall be
rejected without exception.
3.2 BID DELIVERY REQUIREMENTS
All Bids must be in a sealed box or opaque envelope plainly marked as follows:
[Name of Vendor Submitting Quote]
IFB No. 2026-063
Magnesium Hydroxide Slurry
Attention: Juan Rodriguez-Cruz
Ship, Mail, or Hand Deliver Quote Packets to the following address. Your company name
and the solicitation number must be visible on the delivery box/envelope.
Union County
Procurement Department
610 Patton Avenue
Monroe, NC 28110
Attention: Juan Rodriguez-Cruz
Electronic (email) or facsimile submissions will not be accepted.
There is no expressed or implied obligation for Union County to reimburse firms for any
expenses incurred in preparing Bids in response to this request.
Union County reserves the right to reject any or all Bids, to waive technicalities and to
make such selection deemed in its best interest. With limited response, Union County
reserves the right to extend the solicitation opening date as appropriate in order to assure
a competitive procurement.
3.3 BID SUBMITTAL PACKAGE
The bid submittal package at a minimum must include:
1. Appendix A - Price Form
2. Chemical Analysis Form
3. Appendix B - Proposal Submission Form
4. Appendix C - Addendum and Anti-Collusion Form
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry

3.4 BID QUESTIONS
Bid questions will be due on or before May 18, 2026, at 4:00 PM local time. The primary
purpose of this is to provide participating Contractors with the opportunity to ask questions,
in writing, related to the IFB.
Submit questions by email to Juan Rodriguez-Cruz at Juan.Rodriguez-
Cruz@unioncountync.gov by the deadline shown above. (Do not send questions in a
graph or Excel sheet format.) The email subject line should be identified as follows: IFB
2026-063 Magnesium Hydroxide Slurry Questions.
All questions and answers may be posted as addenda on the County Website and the
North Carolina Interactive Purchasing System as indicated on the Advertisement Page
of this solicitation.
3.5 BID ADDENDUM
Union County may modify the IFB prior to the date fixed for submission of Bids by the issuance
of an addendum.
Should an Offeror find discrepancies or omissions in this IFB or any other documents provided
by Union County, the Offeror should immediately notify the County of such potential
discrepancy in writing via email as noted above.
Any addenda to these documents shall be issued in writing. No oral statements,
explanations, or commitments by anyone shall be of effect unless incorporated in the
written addenda. Receipt of Addenda shall be acknowledged by the Offeror on Appendix
C, Addendum and Anti-Collusion Form.
4 INSTRUCTIONS
4.1 COMMUNICATIONS
All communications, any modifications, clarifications, amendments, questions, responses
or any other matters related to the Invitation for Bid (IFB) must be made only through the
Procurement Contact noted on the cover of this IFB. A violation of this provision is cause
for the County to reject a Company's bid. No contact regarding this document with other
County employees is permitted, and may be grounds for disqualification.
4.2 BIDDERS ACKNOWLEDMENT
The Bid will remain subject to acceptance for 120 days after the Bid Opening, or for such
longer period of time that Bidder may agree to in writing upon request of Owner.
4.3 DUPLICATE BIDS
No more than one (1) bid from any Bidder will be considered by the County. In the event
multiple bids are submitted in violation of this provision, the County will have the right to
determine which bid will be considered, or at its sole option, reject all such multiple bids.
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry

4.4 BID SIGNATURES
An authorized company official must sign Bids. Each signature represents binding
commitment upon the Bidder to provide the goods and/or services offered to the County
if the Bidder is determined to be the lowest responsive, responsible Bidder.
4.5 BIDDERS RESPONSIBILITIES
The bidder must be capable, either as a firm or a team, of providing all goods or services
as described under Section 7 - Specifications. Exclusion of any good or service for the
IFB may serve as cause for rejection.
The successful Bidder will be responsible for all work in the IFB whether they are provided
or performed by the successful Bidder or subcontractor(s). Further, the County will
consider the successful Bidder to be the sole point of contact with regard to contractual
matters, including payment of any and all charges resulting from the cost of any contract.
4.6 BID SUMBISSION
a) Bids must be enclosed in a sealed envelope, box, or package, and clearly
marked on the outside with the following: IFB Title, Bid Number, and the Bidder's
company name, address, phone, email address, and contact name.
b) All costs incurred in the preparation and presentation of the bid is the Bidder's
sole responsibility; no pre-bid costs will be reimbursed to any Bidder. All
documentation submitted with the bid will become the property of the County.
5 PURPOSE
5.1 INTRODUCTION
Union County, through Union County Water, is seeking bids from qualified vendors for the
purchase and delivery of Magnesium Hydroxide Slurry (60%) for use in wastewater treatment
operations.
5.2 COUNTY
Union County, North Carolina (population 247,058) is located in the central, southern
piedmont. The County provides its citizens with a full array of services that include public
safety, water/wastewater utilities and sanitation, human services, cultural and recreational
activities, and general government administration.
The County maintains five (5) Water Reclamation Facilities (WRFs) with a combined
total volume of 9.65MGD. The NPDES Permitted Facilities are:
* 12 Mile Creek WRF/ NC0085359 - 7.5MGD
* Crooked Creek WRF/ NC0069841 - 1.9MGD
* Old Sycamore WRF/ WQ0011928 - 0.150MGD
* Grassy Branch WRF/ NC0085812 - 0.050MGD
* Tallwood WRF/ NC0069523 - 0.050MGD
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry

6 SCOPE OF WORK
The County is seeking bids from qualified firms to provide all labor, materials, equipment, hoses,
fittings, permits, and incidentals necessary for the delivery of Magnesium Hydroxide Slurry to
designated County facilities. Offloading of chemicals shall be performed using truck-supplied air
or a pump supplied by the vendor. All materials shall be delivered FOB destination to locations
specified by Union County. Deliveries shall be completed within five (5) days after receipt of order
unless otherwise approved.
7 SPECIFICATIONS
7.1 INTRODUCTION
The County has evaluated and determined the specifications for Magnesium Hydroxide
Slurry (60%). Bidders shall provide products meeting or exceeding these specifications.
Unless otherwise stated, the use of manufacturer's names and product numbers are for
descriptive purposes and establishing general quality levels only. They are not intended
to be restrictive.
Any deviations from specifications and requirements herein must be clearly pointed out by
bidder. Otherwise, it will be considered that the Magnesium Hydroxide Slurry (58%)
offered will be in strict compliance with these specifications and requirements and
successful bidder will be held responsible. Deviations must be explained in detail on an
attached sheet and submitted with the bid. However, no implication is made by Union
County that deviations will be acceptable. Bidder is advised that the response (or lack
thereof) on this question does not take precedence over specific responses or non-
responses provided elsewhere in this bid.
7.2 DELIVERY & CHARGES
FOB destination. All prices quoted shall include all delivery and/or freight charges to addresses
specified in this document or other address specified on a Purchase Order. No additional freight
shall be charged at time of delivery. Risk of loss and/or damage shall be upon the seller until
such time as goods have been physically delivered and received by the County. Deliveries
shall be within five (5) days of receipt of order.
7.3 QUANTITIES
Quantities are annual estimates based on the County's projected need. Actual quantities
purchased may be more than or less than estimated quantities. The price quoted shall be
good for any quantity.
7.4 PACKAGING
All containers must be durable and dust tight, and not readily broken in handling and
storage. The contents must be marked. All markings shall comply with all federal and
state laws as applicable to these chemicals.
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry

7.5 PURITY
Chemicals supplied under these specifications shall not contain soluble minerals or
organic substances in quantities capable of producing deleterious or injurious effect upon
public health or water quality. Where applicable, the National Sanitation Foundation
Standard Number 60 will be used as the guideline for acceptability. Analysis as required
must be submitted for evaluation of bids prior to award of contract.
7.6 LABELING OF HAZARDOUS MATERIALS
If the items or products requested by this solicitation are "Hazardous Materials" as
defined by North Carolina General Statute 95-174 or Title 15 U.S.C. 1261 of the United
States Code, then the bidder, by submitting their bid, certifies and warrants that the
items or products to be delivered under this contract shall be properly labeled as
required by the foregoing section(s) and that by delivering the items or products the bidder
does not violate any of the prohibitions of NC G.S. Chapter 95 - Article 18, et al, or Title
15 U.S.C. 1261 et al.
Supplier shall provide a current Safety Data Sheet (SDS) and Certificate of Analysis
(COA) with each delivery. Product shall not be classified as a hazardous material for
transport under applicable DOT regulations.
7.7 DELIVERIES
Delivery will be made no later than 5 workdays after receipt of order (ARO), unless
otherwise notified. Deliveries must be made during normal working hours (8:00 am -
4:00 pm), local time, Monday through Friday unless otherwise approved by the Treatment
Plant Supervisor in writing. All deliveries shall be made in accordance with the following
standards & regulations, where applicable:
- Union County Union County Water Standards
- Occupational Safety & Health Administration (OSHA) standards
- U.S. Department of Transportation (DOT)
- North Carolina Department of Environmental Quality (DEQ)
- U.S. Environmental Protection Agency (EPA)
- Any other applicable local, state or Federal laws or regulations.
24-hour advance notice of deliveries is required. Supplier will send notice of delivery and
photos with names of the drivers making the deliveries to the receiving facility supervisors;
specific email addresses will be provided upon award of a contract.
The drivers will have a certificate of analysis for all chemicals and Safety Data Sheets
upon arrival at the receiving facility.
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry

7.8 DELIVERY LOCATIONS
Delivery locations and the chemical types for each location are shown below:
* 12 Mile WRF
Delivery Address: 8922 Kensington Drive
Waxhaw, NC 28173
* Crooked Creek WRF
Delivery Address: 4015 Sardis Church Road
Monroe, NC 28110
* Grassy Branch WRF
Delivery Address: 1629 Old Fish Road (Off NCSR1610)
Monroe, NC 28110
* Old Sycamore WRF
Delivery Address: 10922 Persimmon Creek Drive
Charlotte, NC 28227
* Tallwood WRF
Delivery Address: 488 Brief Road W.
Monroe, NC 28110
* Hunley Creek Odor Control Site
Delivery Address: 6913 Stevens Mill Rd
Stallings, NC 28104
* Poplin List Station Odor Control Site
Delivery Address: 6025 Sedgewick Rd.
Indian Trail, NC 28079
* Rehobeth List Station Odor Control Site
Delivery Address: 4811 Rehobeth Rd.
Waxhaw, NC 28173
7.9 SPILL PREVENTION
In the event of a spill resulting from the Supplier's actions, the Supplier's employee shall
perform initial spill response including but not limited to using materials in County owned
spill kits to prevent chemicals from injuring County employees and to prevent chemicals
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Union County, North Carolina
IFB 2026-063 Magnesium Hydroxide Slurry