Z2DA--36C25726R0043 | 594A4-22-221 Renovate Halls and Walls DOM

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A.7 STATEMENT OF WORK

STATEMENT OF WORK
Renovate Halls, Walls, and Floors DOM
Project # 549A4-22-221
SCOPE: This project provides primarily architectural upgrades to the Domiciliary walls and floors in hallways and patient rooms located in Building #24, Sam Rayburn Memorial Veterans Center, 1201 E. 9th St., Bonham, Texas, 75418.

STATEMENT OF WORK: The Contractor shall perform installation for all materials and components.

Work shall include installation, but is not limited to the following:

Renovate and upgrade finishes for Domiciliary hallways and patient rooms (approximately 61,500 GSF) including floors, walls, door jamb finishes, corner/wall guards, handrails, windowsills, window treatments (shades), communication boards, and associated interior lighting.

See Design attachments:
Bonham Domiciliary Package Finishes
BON B24 A Wing 1st Floor
BON B24 A Wing 2nd Floor
BON B24 B Wing 1st Floor
BON B24 B Wing 2nd Floor
BON B24 C Wing 1st Floor
BON B24 C Wing 2nd Floor
Remove rooms from scope: 1C-143 490SF & bathroom on Sheet I-103; 1B-143 490SF & 1B-143A & bathroom on Sheet I-102; and 2B-143 490SF & 2B-143A & bathroom on Sheet I-105.
Remove all work in bathrooms beyond the bathroom doors; bathroom doors are in scope.
Include ceiling and wall lighting upgrades.
Replace windowsills in patient rooms.
Flooring will be removed and replaced.
Photorealistic renderings of new design work will be required.
Provide detailed phasing plan using limited swing space.
Build-back for/repair walls in B Wing (1st and 2nd floors) that were removed during water damage remediation.
CONTRACTOR RESPONSIBILITIES: The Contractor shall exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government. The contractor shall restore ALL disturbed grounds to existing conditions. The Contractor shall ensure that all materials are new, free from defects, imperfections and asbestos free (NO ASBESTOS CONTAINING MATERIALS SHALL BE USED ON THIS PROJECT).

SCHEDULE OF WORK: The Contractor shall notify the Contracting Officer s Representative (COR) prior to start of work. The Contractor shall schedule work through the COR. The Contractor shall coordinate work with COR NLT 3 days before starting work. Other contractors may be working in the same area performing other work. The contractor shall execute work in a manner so as not to impede other contract work. Period of Performance will be 180days after issue of Notice to proceed.

HOURS OF WORK: The normal hours of work are 07:30 to 16:15 (4:15) Monday through Friday. Work shall be performed during normal working hours. Work to be performed in other than normal hours shall be approved by the Contracting Officer s Representative.

WORKMANSHIP: All work under this contract shall conform to the standards of these specifications. The Contractor, at no additional cost to the Government, shall correct work not meeting these specifications. Work shall be accomplished by personnel skilled in the respective trades.

DAILY PROGRESS REPORTS: The Contractor shall provide daily reports no later than 9:00 AM; a progress report of work accomplished the previous day to COR located in Bldg. 9.

WORKING CONDITIONS: The buildings and the surrounding site areas will be occupied, and Government operations shall continue at normal, temporary, or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding areas/facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the construction period

SITE VISIT: The Contractor shall visit the site to determine the full extent of the work. Failure to inspect the site will not constitute grounds for a claim after contract award.

DISPOSAL: Disposal of materials removed under this contract shall go to an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines, and are the Contractor s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

CLEAN-UP: The Contractor shall keep the area neat and tidy and free of debris at the end of each workday.

TEMPORARY FACILITIES: Temporary electrical power and water may be provided by the Government at no cost to the Contractor from existing lines and sources located at the building site. The characteristics and source locations may be verified by a visit to the site. The Contractor shall provide ample temporary storage shed space for materials requiring shelter from the weather, and security and safety protection. Storage facilities shall be in the areas of the facility designated by the Contracting Officer s Representative.

SAFETY AND FIRE: All fire and safety rules and regulations are applicable; NFPA and SBCCI dated 1999. The Contractor shall comply with EM385-1-1 dated 1987 for minimum safety requirements.

PERMITS: The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

WARRANTEE: The contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.

QUALITY ASSURANCE: The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of these specifications.

SUBMITTALS: The contractor shall provide with their quote the following information:

ITEM DESCRIPTION
Doors Submit manufacturer's descriptive literature for screens and any accessories required to complete the work. Include data and details on screen construction and motorized components.

END OF SECTION
NARA Records Management Language for Contracts (May 2017)
1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.Â

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.Â

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.Â

4. VA North Texas Health Care System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA North Texas Health Care System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.
In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA North Texas Health Care System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA North Texas Health Care System control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA North Texas Health Care System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA North Texas Health Care System policy.Â

8. The Contractor shall not create or maintain any records containing any non-public VA North Texas Health Care System information that are not specifically tied to or authorized by the contract.Â

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.Â

10. The VA North Texas Health Care System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA North Texas Health Care System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. Â All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.Â

Information Technology Security requirements section

As prescribed in 839.201, insert the following clause:
The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and
information system security as delineated in this contract.
1. GENERAL
Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be
subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks
as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA
information and VA information systems for their employees, subcontractors, and affiliates only
to the extent necessary to perform the services specified in the contract, agreement, or task
order.
b. All contractors, subcontractors, and third-party servicers and associates working with
VA information are subject to the same investigative requirements as those of VA appointees
or employees who have access to the same types of information. The level and process of
background security investigations for contractors must be in accordance with VA Directive
and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations,
Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid
security clearance. National Industrial Security Program (NISP) was established by Executive
Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the
classified information in their possession while performing work on contracts, programs, bids,
or research and development efforts. The Department of Veterans Affairs does not have a
Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security
Clearance must be processed through the Special Security Officer located in the Planning and
National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S.
to the maximum extent practical. If such services are proposed to be performed abroad and
are not disallowed by other VA policy or mandates, the contractor/subcontractor must state
where all non-U.S. services are provided and detail a security plan, deemed to be acceptable
by VA, specifically to address mitigation of the resulting problems of communication, control,
data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when
an employee working on a VA system or with access to VA information is reassigned or leaves
the contractor or subcontractor s employ. The Contracting Officer must also be notified
immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance
or administration of this contract or information developed by the contractor/subcontractor in
performance or administration of the contract shall be used only for those purposes and shall
not be used in any other way without the prior written agreement of the VA. This clause
expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data
- General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the
contractors/subcontractor s information systems or media storage systems to ensure
VA requirements related to data protection and media sanitization can be met. If co-mingling
must be allowed to meet the requirements of the business need, the contractor must ensure
that VA s information is returned to the VA or destroyed in accordance with VA s sanitization
requirements. VA reserves the right to conduct onsite inspections of contractor and
subcontractor IT resources to ensure data security controls, separation of data and job duties,
and destruction/media sanitization procedures are following VA directive
requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not
destroy information received from VA, or gathered/created by the contractor during
performing this contract without prior written approval by the VA. Any data destruction done on
behalf of VA by a contractor/subcontractor must be done in accordance with National Archives
and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records
and Information Management and its Handbook 6300.1 Records Management Procedures,
applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media
Sanitization. Self-certification by the contractor that the data destruction requirements above
have been met must be sent to the VA Contracting Officer within 30 days of termination of the
contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use,
disclose and dispose of VA information only in compliance with the terms of the contract and
applicable Federal and VA information confidentiality and security laws, regulations and
policies. If Federal or VA information confidentiality and security laws, regulations and policies
become applicable to the VA information or information systems after execution of the
contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after
execution of this contract, the parties agree to negotiate in good faith to implement the
information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as
authorized and necessary to perform the terms of the agreement or to preserve electronic
information stored on contractor/subcontractor electronic storage media for restoration in case
any electronic equipment or data used by the contractor/subcontractor needs to be restored to
an operating state. If copies are made for restoration purposes, after the restoration is
complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality,
privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for
cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated
and appropriate actions taken in accordance with VHA Handbook 1600.01, Business
Associate Agreements. Absent an agreement to use or disclose protected health information,
there is no business associate relationship.
h. The contractor/subcontractor must store, transport, or transmit VA sensitive information
in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2
validated.

i. The contractor/subcontractor s firewall and Web services security controls, if applicable,
shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available
upon request.

j. Except for uses and disclosures of VA information authorized by this contract for
performance of the contract, the contractor/subcontractor may use and disclose VA information
only in two other situations: (i) in response to a qualifying order of a court of competent
jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all
requests for, demands for production of, or inquiries about, VA information and information
systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA
records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records
and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug
addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human
immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other
requests for the above-mentioned information, that contractor/subcontractor shall immediately
refer such court orders or other requests to the VA contracting officer for response.
l. For service that involves the storage, generating, transmitting, or exchanging of VA
sensitive information but does not require C&A or an MOU-ISA for system interconnection, the
contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on
a yearly basis and provide it to the COTR.

GENERAL RULES OF BEHAVIOR

a. Rules of Behavior are part of a comprehensive program to provide complete
information security. These rules establish standards of behavior in recognition of the fact that
knowledgeable users are the foundation of a successful security program. Users must
understand that taking personal responsibility for the security of their computer and the
information it contains is an essential part of their job.

b. The following rules apply to all VA contractors. I agree to:
(1) Follow established procedures for requesting, accessing, and closing user accounts
and access. I will not request or obtain access beyond what is normally granted to users or
by what is outlined in the contract.

(2) Use only systems, software, databases, and data which I am authorized to use,
including any copyright restrictions.

(3) I will not use other equipment (OE) (non-contractor owned) for the storage, transfer,
or processing of VA sensitive information without a VA CIO approved waiver, unless it has
been reviewed and approved by local management and is included in the language of the
contract. If authorized to use OE IT equipment, I must ensure that the system meets all
applicable 6500 Handbook requirements for OE.

(4) Not use my position of trust and access rights to exploit system controls or access
information for any reason other than in the performance of the contract.

(5) Not attempt to override or disable security, technical, or management controls
unless expressly permitted to do so as an explicit requirement under the contract or at the
direction of the COTR or ISO. If I am allowed or required to have a local administrator
account on a government-owned computer, that local administrative account does not confer
me unrestricted access or use, nor the authority to bypass security or other controls
except as expressly permitted by the VA CIO or CIO's designee.

(6) Contractors use of systems, information, or sites is strictly limited to fulfill the terms
of the contract. I understand no personal use is authorized. I will only use other Federal
government information systems as expressly authorized by the terms of those systems. I
accept that the restrictions under ethics regulations and criminal law still apply.

(7) Grant access to systems and information only to those who have an official need to
know.

(8) Protect passwords from access by other individuals.

(9) Create and change passwords in accordance with VA Handbook 6500 on systems
and any devices protecting VA information as well as the rules of behavior and
security settings for the particular system in question.

(10) Protect information and systems from unauthorized disclosure, use, modification, or
destruction. I will only use encryption that is FIPS 140-2 validated to safeguard VA sensitive
information, both safeguarding VA sensitive information in storage and in transit regarding
my access to and use of any information assets or resources associated with my
performance of services under the contract terms with the VA.

(11) Follow VA Handbook 6500.1, Electronic Media Sanitization to protect VA
information. I will contact the COTR for policies and guidance on complying with this
requirement and will follow the COTR's orders.

(12) Ensure that the COTR has previously approved VA information for public
dissemination, including e-mail communications outside of the VA as appropriate. I will not
make any unauthorized disclosure of any VA sensitive information through the use of any
means of communication including but not limited to e-mail, instant messaging, online chat,
and web bulletin boards or logs.

(13) Not host, set up, administer, or run an Internet server related to my access to and
use of any information assets or resources associated with my performance of services
under the contract terms with the VA unless explicitly authorized under the contract or in
writing by the COTR.

(14) Protect government property from theft, destruction, or misuse. I will follow VA
directives and handbooks on handling Federal government IT equipment, information, and
systems. I will not take VA sensitive information from the workplace without authorization
from the COTR.

(15) Only use anti-virus software, antispyware, and firewall/intrusion detection software
authorized by VA. I will contact the COTR for policies and guidance on complying with this
requirement and will follow the COTR's orders regarding my access to and use of any
information assets or resources associated with my performance of services under the
contract terms with VA.

(16) Not disable or degrade the standard anti-virus software, antispyware, and/or
firewall/intrusion detection software on the computer I use to access and use information
assets or resources associated with my performance of services under the contract terms
with VA. I will report anti-virus, antispyware, firewall or intrusion detection software errors, or
significant alert messages to the COTR.

(17) Understand that restoration of service of any VA system is a concern of all users of
the system.

(18) Complete required information security and privacy training, and complete required
training for the particular systems to which I require access.

End of Statement of Work

Attachments/Links