Acequia Lift Station Rehabilitation Project

Evaluation
Criteria

Points

Description

Response
Format/Page Limits

Submission
Reminders

Team Experience and
Qualifications

30

1) Provide an organizational chart:

• Identify all proposed Key Personnel (including Respondent’s personnel), as well as Key Subconsultants who will work on the Project.

• Identify Key Personnel from Respondent and Key Subconsultants. Examples of Key Personnel include, but are not limited to, Project Manager (PM), QA/QC Lead, Technical Leads (site/civil design, mechanical design, structural design, electrical design, I&C design, etc.), Permitting Lead, Constructability Lead, Lead Estimator.

One (1) page limit on 8.5”x11”

• Ensure Key Personnel identified are included in the organizational chart.

• The proposed Project Manager must be an employee of the Respondent (Prime Consultant).

• Key Subconsultant is defined as a consultant that will have a significant role in the Project.

• Ensure all Subconsultants identified match those listed on the Good Faith Effort Plan.

1) Provide a 1-page (maximum) resume for up to (6) Key Personnel. Project Manager’s resume should be included first. Each resume should include the following information:

• Name, title, education.

• Description of professional qualifications (to include licenses, certifications, and associations).

• Number of years with current firm and total number of years of professional experience.

• Brief overview of professional experience and expertise.

• Identify three (3) similar projects completed in the past fifteen (15) years, and provide a detailed description of capabilities and project experience and role in project relevant to the Scope of Services requested within this RFQ. Clearly identify whether the projects listed are with the current firm or part of the individual’s professional experience.

• Provide a list of all active projects each of the Key Personnel is currently assigned to for the duration of the Project, to include the phase and percentage of time allocated to each of the projects listed.

(6) page limit

• Key Personnel resumes should not include an exhaustive list of projects but should focus on projects that are relevant to the scope of services within this RFQ.

1) Describe the composition of the team (Prime, Key Subconsultants, and other Subconsultants), role and responsibility of proposed team members and teaming history. If proposed staff is not part of the proposed Key Personnel, identify lead person from each firm and briefly describe their role.

One (1) page limit

• Ensure Respondent has worked with the proposed Subconsultants on past projects.

• Clearly define roles and responsibilities for all proposed firms.

• In addition, fill in the table provided within the Evaluation Criteria forms.

1) Describe, in a table matrix, the role of the Respondent and the proposed Subconsultants for the Project as requested in the table.

Fillable Forms

• Fill in the table provided within the Evaluation Criteria forms

1) Illustrate, in a table matrix, the availability, percent of time committed to the Project for the duration of the Project, years of experience and geographic location of Respondent’s Key Personnel, as well as Key Personnel from Key Subconsultants. Include geographic location for each resource identified in the table

Fillable Forms

• Fill in the table provided within the Evaluation Criteria forms. No additional narrative is required.

Similar Projects
and Past
Performance

30

1) Provide the information requested in the tables for three (3) relevant projects similar in complexity, size, and cost to the Project that have been completed in the last fifteen (15) years in which Respondent has performed services similar to those sought in this RFQ. A minimum of two (2) of the three (3) projects shall be/have been performed by the Respondent. A maximum of one (1) of the three (3) projects may have been performed by Key Subconsultant (or by Respondent if no Key Subconsultant is proposed). The Technical Leads shall have participated in at least two (2) of the three (3) projects submitted. Other Key Personnel shall have participated in at least one (1) of the three (3) projects. This list, at a minimum, shall include:

• Names of clients and location (city/state).

• Verified reference contact to include names, titles, email address, and current phone numbers.

• Corresponding year and duration of the projects (contract NTP and completion date).

• Detailed description of the projects (include specific aspects that Respondents wants considered in the evaluation).

• Provide an explanation for why each project is similar to the Project.

• Respondent’s role and Key Personnel’s responsibilities in these projects including the Sub-consultants.

Fillable Forms

• Fill in the tables provided within the Evaluation Criteria forms. No additional narrative is required.

• Relevant projects are considered projects of similar scope, complexity, and contract value, that have been constructed.

• The proposed PM shall be an employee of the Respondent.

• Key Personnel should have participated in the same role as proposed for this Project.

• Ensure contact information for references is correct and has been verified.

1) Provide, in a table matrix, the cost information for the three (3) projects submitted as part of bullet (1) above, as it relates to the accuracy of the OPCC, comparing the Engineer’s 100% Design/Bid estimate to approved construction contract awards.

Fillable Forms

• Fill in the tables provided within the Evaluation Criteria forms. No additional narrative is required.

Project Understanding and
Approach

25

1) Provide a detailed approach based on the scope of the Project (generally provided in the Scope of Services section of this RFQ) explaining how your firm would technically execute and complete the services sought in this RFQ on time and within budget. Provide innovative approaches, ideas, and recommendations.

(2) page limit

• Responses should clearly demonstrate Respondent’s familiarity with the Scope of Services identified within this RFQ.

1) Provide a detailed Project implementation (including design and construction) schedule listing the proposed tasks and their proposed durations. Assume a design start date of June 9, 2026 and construction completion of about 12 months (refer to Project Charters and Maps, Project Schedule).

Two (2) page limit (11” x 17” Exhibit)

Exhibit counts towards maximum page limit stated in IV.B.3 and IV.B.5.

1) Provide responses to the following:

• Understanding of the Project related issues and difficulties (design and construction), and solutions proposed.

• Describe approach for coordinating with regulatory and permitting agencies to ensure buy-in and approval.

• Describe approach to becoming familiar with local and regional market conditions influencing the design and construction decisions that will affect or influence the Project’s cost.

• Discuss approach for raising the visibility of the Project and attracting qualified contractors to promote a competitive bidding environment.

• Discuss approach for sequencing, shut-down and/or bypass requirements.

• Discuss approach for coordinating with vendors and suppliers of critical equipment and materials during the design phase to secure budgetary prices and updates regarding availability and lead times.

• Discuss approach for coordinating with SAWS staff and other Consultants on concurrent projects directly related to the Project.

• Understanding of coordination requirements with the involved entities/agencies, responsiveness and follow through.

• Team approach to preparing deliverables to meet deadlines associated with fast-track SAWS requests without compromising the quality of deliverables and the Project’s schedule. Discuss Respondent’s schedule recovery approach relative to schedule maintenance.

• Identify risk items from design documents provided by SAWS and describe your proposed approach for mitigating potential impacts from those items.

(2) page limit

1) Project specific and unique quality control/quality assurance (QA/QC) and risk management strategies that Respondent engages in similar projects.

• Plan for how issues will be identified, tracked, and resolved.

• Describe how the independent QA/QC team will review the Project’s deliverables to ensure the Project is of high quality and biddable, permittable, constructible, operable, maintainable and cost-effective.

• Describe how the accuracy and completeness of the OPCCs are derived for each design phase, and the Respondent’s familiarity with AACE’s Recommended Practices 17R-97 and 56R-08.

• Describe how estimates will be prepared to ensure they reflect the procurement methods, current market trends and bidding environment (price volatility, labor shortages, supply chain issues, contractor and subcontractor availabilities, etc.).

• Describe how the Respondent will respond to a price that is greater or lower than 25% of the Respondent’s OPCC.

• Describe the methods for validating prices for equipment, materials, and specialized labor for projects.

• Describe the methods for validating lead time for critical equipment and materials.

• Describe the methods for validating construction duration for proposed improvements.

(2) page limit

Small,
Business Opportunities Program (SBOP)
Participation

15

Complete Attachment D, the Good Faith Effort Plan, in its entirety. Self-performance and Subconsulting may be used to achieve the aspirational SBOP goal. Local Small Business Enterprise (SBE)-certified Respondents and/or Subconsultants must be certified by the South Central Texas Regional Certification Agency dba Supply SA. Eligible firms must be certified as a Small Business Enterprise (SBE), must perform a commercially useful function on the Project, and must have an established place of business in one of the following Texas counties in order to be eligible for SBOP points: Bexar, Comal, Guadalupe, Hays, Kendall, Travis, or Williamson. Please see the Good Faith Effort Plan for definitions of terms. All Proposers, whether local and SBE-certified or not, may earn the maximum number of SBOP points (15) on a pass/fail basis.

Exhibit B

• Ensure all sub-consultants listed on the organizational chart are included on the GFEP.

Respondent’s and Proposed
Sub-consultants Role on this Project

(e.g., hydraulic modeling, permitting, electrical engineering, I&C engineering, structural engineering, mechanical engineering, site/civil engineering, architectural, geotechnical engineering, survey, SUE, cost estimating, etc.)

Respondent

Sub 1:

Sub 2:

Sub 3:

Sub 4:

Sub 5:

Sub 6:

Sub 7:

Sub 8:

Proposed Key Personnel
(Name and Employer)

Geographic
Location

% Time
Committed

Years of Experience in Key Role

Project No. 1 Name:

Project Performed by Respondent or Key Subconsultant:

Utility Owner (Name, City, and State)

Utility Representative Name, Title, and Current Contact Information (Phone and Email)

John Doe, Engineering Manager

(XXX) XXX-XXXX

John.Doe@XXXXX.org

Design Contract NTP

Design Duration in Months (from Contract Award to Award of Construction Contract)

Construction Contract NTP

Construction Duration in Months (from NTP to Final Completion)

Construction Contract Value

Detailed Project Description

Provide an explanation for how this project is similar to the Project within this RFQ

Key Personnel (to include Personnel Titles and Specific Project Tasks)

Total Number of Change Orders and Number of Owner-requested Change Orders

Project No. 2 Name:

Project Performed by Respondent or Key Subconsultant:

Utility Owner (Name, City, and State)

Utility Representative Name, Title, and Current Contact Information (Phone and Email)

John Doe, Engineering Manager

(XXX) XXX-XXXX

John.Doe@XXXXX.org

Design Contract NTP

Design Duration in Months (from Contract Award to Award of Construction Contract)

Construction Contract NTP

Construction Duration in Months (from NTP to Final Completion)

Construction Contract Value

Detailed Project Description

Provide an explanation for how this project is similar to the Project within this RFQ

Key Personnel (to include Personnel Titles and Specific Project Tasks)

Total Number of Change Orders and Number of Owner-requested Change Orders

Project No. 3 Name:

Project Performed by Respondent or Key Subconsultant:

Utility Owner (Name, City, and State)

Utility Representative Name, Title, and Current Contact Information (Phone and Email)

John Doe, Engineering Manager

(XXX) XXX-XXXX

John.Doe@XXXXX.org

Design Contract NTP

Design Duration in Months (from Contract Award to Award of Construction Contract)

Construction Contract NTP

Construction Duration in Months (from NTP to Final Completion)

Construction Contract Value

Detailed Project Description

Provide an explanation for how this project is similar to the Project within this RFQ

Key Personnel (to include Personnel Titles and Specific Project Tasks)

Total Number of Change Orders and Number of Owner-requested Change Orders

Project Name

Final
Estimate
(100% OPCC)

Low Responsible
Bidder – Contract
Award Value

% Difference
between OPCC
and Contract Award

Number
of
Bidders

Average of All
Other Bids

Total Value
of All Change
Orders

Change Orders
as % of Contract
Award

Project 1

$

$

%

#

$

$

%

Project 2

$

$

%

#

$

$

%

Project 3

$

$

%

#

$

$

%