Invitation for Bid Town Hall Restroom Renovation C-2026-0421

The Woodlands Township
2801 Technology Forest Blvd
The Woodlands, TX 77381
Invitation for Bid
Town Hall Restroom Renovation
Contract Number: C-2026-0421
PURPOSE
Contractors shall provide all labor, materials, equipment, licensing, and supervision necessary for the
Town Hall Restroom Renovation Projects utilizing specifications and frequencies outlined in the attached
bid documents.
Mandatory Pre-Bid Meeting Bid at 9:00 a.m. CST June 4, 2026
Deadline for Written Questions at 5:00 p.m. CST June 11, 2026
Bids Due by 1:00 p.m. CST at 2801 Technology Forest Blvd,
June 18, 2026
The Woodlands, TX 77381
Town Hall Restroom Renovation C-2026-0421 Page 1 of 24

Bidder shall complete every space in the bidder proposal column with either signed initials to indicate
the item being bid is exactly as specified or a description to indicate any deviation of item being bid from
the specifications. Bidder may submit additional information explaining any proposed deviation.
1 GENERAL Bidders
Initials
1.1 The Woodlands Township reserves the right to reject any or all bids, including without limitation the
rights to reject any or all nonconforming, non-responsive, unbalanced or conditional bids and to reject
the bid of any bidder if The Woodlands Township believes that it would not be in the best interest of
the project to make an award to that bidder, whether because the bid is not responsive or the bidder
is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria
established by The Woodlands Township.
1.2 The Woodlands Township also reserves the right to waive all informalities and defects in the bids and
the bidding process not involving price, time of submittal or changes in the work and to negotiate
contract terms with the successful bidder. Discrepancies between the multiplication of units of work
and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum
of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.
Discrepancies between words and figures will be resolved in favor of the words. In case of ambiguity
or lack of clarity in stating the prices in the bid, The Woodlands Township reserves the right to
consider the most advantageous bid thereof or to reject the bid.
1.3 Prospective Bidders may obtain a bid package including specifications and bidding documents from
The Woodlands Township website, online at www.thewoodlandstownship-tx.gov/bids.
1.4 Bidders should carefully examine the bid documents, specifications, other documents, and fully inform
themselves as to all conditions and matters which can in any way affect the work or the cost thereof.
Should a bidder find discrepancies in or omissions from specifications, or other documents, or be in
doubt as to their meaning, he should at once notify The Township and obtain clarification prior to
submitting a bid.
1.5 Addenda to the specifications shall be considered part of the contract documents. Bidder shall
acknowledge receipt of addenda on the Bid Proposal Form. Oral and other interpretations or
clarifications will be without legal effect.
1.6 Any qualification or exception submitted by the contractor pertaining to the specifications and bid
items may be cause for rejection of bid. (A conditional bid may be cause for rejection.)
1.7 The Contractor's bid shall include unit prices as outlined in the Bid Tabulation Form.
Quantities required and listed are substantially correct, but The Woodlands Township reserves the
right to increase and/or decrease the amount of work to be done by any amount at the same unit
cost bid.
1.8 There will be no public bid opening; however, bid tabulations and related bid documents will be
released once the Board of Directors has reviewed and approved them.
1.9 ANY ALTERATIONS, ADDITIONS OR DELETIONS, TO EITHER THE INSTRUCTIONS TO BIDDERS, OR THE
PROPOSAL FORM SHALL CONSTITUTE THE BID(S) AS UNACCEPTABLE.
1.10 It is understood, that in addition to the items outlined in this bid package, The Woodlands Township's
facilities, offices, terminals, parks, pools and sports fields are continually growing and the successful
contractor must be capable of handling contract additions throughout the term of the contract to the
same standards, frequencies and expectations outlined herein.
1.11 Contractor shall be capable of receiving communication by email, or via phone call/message/app.
1.12 Contractor shall provide all equipment, labor, trucks, and material necessary to perform the required
service. No equipment, material or personnel shall be provided by The Township to Contractor
unless agreed upon in advance in writing by the Township.
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1.13 Contractor shall remove all debris, waste and discarded material that is a result of their services
provided to the Township. If Contractor fails to comply with this obligation, and the Township is
required to remedy, the Contractor agrees to reimburse the Township for all expenses incurred for
the remedy.
1.14 Each employee will be identified by a company uniform (shirt, pants or cap) and vehicles will be
clean, and all marked with company name.
1.15 Contractor shall behave and operate in an environmentally sound and professional way, as to not
create damage or cause exposure by virtue of negligence or omission.
1.16 Equipment must be well maintained and in good condition.
1.17 Transportation of staff and equipment shall be done only in vehicles marked with contractor's
company logo unless agreed in writing by Township staff.
1.18 Work shall be conducted between 6:00 a.m. and 6:00 p.m., Monday through Sunday. The Woodlands
Township may direct specific times for certain work to be performed so as to not interfere with the
Town Hall resident's activities.
1.19 Safety of residents and visitors is of the utmost importance. It will be the contractor's responsibility
to secure areas in and around where the work is taking place.
1.20 Service can only be requested by authorized personnel who include Township staff having a title of
Director of Facilities and Chief Technology & Innovation Officer, or President/Chief Executive Officer.
1.21 Contractors shall understand that one of the main emphases of this community is the preservation of
the natural existing environment which includes the trees, bushes, wildflowers and wildlife, and to
enhance it by additional landscaping and the development of the lakes and open space. No trees,
shrubs or vegetation should be unnecessarily removed or damaged. No trash, lumber, etc. can be
dumped in the woods. No vehicles, etc. can be parked except in handicapped spaces or park
reserves.
1.22 Any measurements contained herein should only be used as an estimate. Contractor is responsible for
accurate measurement of all items. All potential bidders should examine areas included in this bid to
ensure accurate measurements and price quotes.
1.23 Contractor is responsible for obtaining such supplies, materials and parts if not provided directly by
the Township. Such supplies, materials and parts shall be of good quality and the cost of such shall
be billed as reflected in the proposal from the Contractor. Installed materials that fail before
warranty shall be replaced by the contractor with new material at no cost to the Township other
than labor to reinstall.
1.24 Service locations are public and extremely sensitive to disruption. Contractors must ensure the
general public and user's safety when performing services in and around all locations.
1.25 Contractor shall not employ any subcontractor to fulfill any of the Contractor's obligations, in whole
or in part, without the prior express written approval of The Woodlands Township and shall fully
indemnify and defend the Township for any acts or omissions of any such sub-contractor.
1.26 All maintenance operations shall be performed by the approved contractor or sub-contractor. A list
of sub-contractors shall be submitted with the bid.
1.27 Services performed by a professional plumber, electrician, carpenter, etc. shall only be performed by
someone with appropriate skills, certifications, and expertise in that area of work.
1.28 Contractor is responsible for damage to persons and property caused during the performance of
contracted work.
1.29 The Contractor will be held responsible for any damages to trees, plants, shrubs, fences, walls, brick,
pavers, glass, etc. that is caused by the Contractors errors or their failure to comply with the
requirements of these specifications and will be assessed a fee. Values will be based on The
Township's assessment and/or appraisal in accordance to Council of Tree and Landscape Appraisers
or other mutually agreeable source.
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1.30 If through inspection and verification, in The Woodlands Township opinion, work as defined by the
specifications has been carried out to an insufficient standard, the work shall be carried out again by
the Contractor without creating a backlog to other maintenance schedule and at the expense of the
Contractor.
1.31 **In the event the contractor fails to accomplish any task under this scope of work, The Woodlands
Township will provide reasonable notice to take corrective action. If the Contractor does not perform
the service, The Woodlands Township may, at its option, cause the non-performed tasks to be
accomplished through another source and deduct the cost of such from the amount normally due to
the contractor for that monthly period based on the Supplemental Unit Prices
2 LAWS, REGULATIONS, AND INSURANCE Bidders
Initials
2.1 Please be advised that in accordance with State of Texas Local Government Code Chapter 176,
Bidder must submit Form CIQ
2.2 In compliance with State of Texas Government Code, Section 2252.908, the successful business
entity awarded a contract by the Board of Directors of The Woodlands Township must complete
Form 1295 - "Certificate of Interested Parties" - and must provide a signed and notarized printed
copy of the form and a separate certification of filing. The form can be found at
www.ethics.state.tx.us
2.3 At Contractor's own cost and expense, Contractor shall comply with all laws, ordinances, rules, and
regulations of the federal, state and local and OSHA authorities and departments relating to or
affecting the work hereunder, and shall secure and obtain any and all permits, licenses and consents
as may be necessary in connection therewith.
2.4 Contractor shall furnish to The Township copies of said permits prior to the commencement of any
work hereunder.
2.5 Traffic control, where and when needed, must meet the requirements of all state and local laws and
regulations shall be included as part of the unit cost.
2.6 All work, repairs, preventative maintenance and installations shall be made in compliance with the
appropriate Certifications, Laws, and Codes as adopted by the State of Texas.
2.7 Contractor shall provide The Woodlands Township acceptable proof of insurance and endorsement
forms which meets the requirements as identified herein. Proof of Insurance must be provided
before any Work is to begin.
3 INSTRUCTIONS Bidders
Initials
3.1 A mandatory Pre-Bid Meeting will take place at The Woodlands Township, 2801 Technology Forest
Blvd, The Woodlands, Texas 77381, Thursday, June 4, 2026, at 9:00 am CST. Attendance at the full
pre-bid meeting is mandatory. Failure to attend, even for legitimate reasons, shall result in automatic
disqualification. The rule exists not to penalize but to enforce uniformity. Without confirmation of
attendance, agencies cannot guarantee that all bidders have received the same clarification,
undermining the fairness of the process.
3.2 INTERPRETATIONS AND ADDENDA- All questions about the meaning or intent of the Bidding
Documents and the Contract Documents shall be submitted in writing to Josh Leftault, Director of
Facilities at jleftault@thewoodlandstownship-tx.gov. Interpretations, questions, or clarifications will
be considered by the Township and if necessary be responded to by issuance of an Addendum. All
questions are to be received no later than Thursday, June 11, 2026, at 5:00 p.m. CST. Only answers
issued by Addenda will be binding. All addendums will be posted on The Woodlands Township
website http://www.thewoodlandstownship-tx.gov/bids
3.3 Sealed bids, must be received to The Woodlands Township, 2801 Technology Forest Blvd, The
Woodlands, Texas 77381, no later than Thursday, June 18, 2026 at 1:00 p.m. CST for furnishing all
labor, materials, supplies, equipment, licensing, supervision and performing all work necessary to
provide The Woodlands Township based on the bid documents in The Woodlands Township,
Montgomery and Harris Counties, Texas. Bids shall be submitted in sealed envelopes using the blank
Proposal forms furnished with this bid package.
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3.4 Each sealed envelope containing the bid must be clearly marked on the outside
BID for Town Hall Restroom Renovation
Contract Number: C-2026-0421
Attn: Josh Leftault, Director of Facilities
and the envelope should bear on the outside the name of the bidder and company their address.
3.5 All companies bidding on this project must include the information outlined in the ITEMS TO BE
INCLUDED IN BID SUBMITTAL such as bid checklist, bid bond, statement of qualifications, list of
subcontractors, list of equipment, references, list of proposed equipment, licenses, insurance
requirements, and other items requested in this bid document.
3.6 All Bids must be made on the required BID TABULATION FORM. All blanks spaces for BID prices must
be filled in, in ink or typewritten, and the BID form must be fully completed and executed when
submitted.
3.7 Bidder is required to submit three (3) references of previous projects of similar or like nature
size/value.
3.8 Bid Bond -All bids shall be accompanied by a Bid Bond in the amount of 2% of total project bid, from
a Surety Company licensed in the State of Texas, as a guarantee that the bidder will enter into a
contract. Bank Checks not acceptable
3.9 Performance/Payment Bond -Contractor is required to provide The Woodlands Township with a
performance/payment bond in the full amount of the contract value prior to the commencement of
work, with premiums fully paid in advance by the contractor. The bonds will be on forms and drawn
on sureties acceptable to The Woodlands Township and are included in the total project cost.
4 INVOICING AND PAYMENT Bidders
Initials
4.1 Unit prices shall remain in effect for the length of this agreement.
4.2 Evaluation of bid takes into account the following considerations: price, references, familiarization
with The Woodlands, etc.
4.3 THIS IS A TAX-EXEMPT CONTRACT. A TAX EXEMPTION CERTIFICATE WILL BE SUPPLIED TO THE
CONTRACTOR WHO MAY THEN ISSUE A RESALE CERTIFICATE TO SUPPLIERS AND SUBCONTRACTORS.
4.4 Unit price shall be inclusive of all charges (staff time, application equipment, disposal, truck charges,
environmental charges, traffic control, etc.).
4.5 Invoices from the selected vendor must be submitted after each restroom has been completed
4.6 The Township will remit payment for each invoice to Contractor within 30 days of receipt of an
approved Invoice, unless the Township disputes any portion of the Invoice, and the Contractor is not
in default under the provisions of this contract.
5 SPECIFICATIONS Bidders
Initials
5.1 All options presented by bidders must meet The Township Parks and Recreation standards along
with any criteria to be in compliance with the Americans with Disabilities Act (A.D.A).
5.2 Construction dumpsters provided by The Woodlands Township
5.3 Note for Bidding/Execution: Township retains rights to all salvaged plumbing fixtures and
accessories are stored in a secure, dry location during the demolition and tiling. (Town Hall Facilities
storage room)
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5.4 Mechanical, Electrical, & Plumbing (MEP)
* Plumbing Reinstallation: Reinstall the salvaged water closets, urinals, faucets, and flush
valves. Ensure all connections are secure.
* Electrical: Existing lighting is to remain as-is (protect during construction).
* HVAC: Existing HVAC system is to remain as-is (protect during construction).
* FIRE LIFE SAFETY: Owner will sub own contract to remove sprinkler line
5.5 Post-Construction & Closeout:
* Final Clean: Thoroughly clean the entire restroom, including all new and existing floors,
walls, and plumbing fixtures, upon project completion.
* Inspection: Coordinate and conduct a final inspection with The Woodlands Township to
ensure all fixtures and hardware are installed correctly and function properly.
6 Bidders
West Restroom Men/Women Scope of Work
Initials
6.1 1. Demolition, Preparation, & Salvage
* All Demolition or loud construction work (tile removal) to be performed on weekends.
* Plumbing Salvage: Carefully remove and store existing water closets, urinals, faucets, and
flush valves for reinstallation.
* Demolition:
Remove drywall RR partitions, frames, and doors.
o
Remove existing Ceramic Tile (CT) flooring and base.
o
Remove existing wall tiles.
o
Remove and discard existing full-length mirrors.
o
Remove and discard countertop and sinks.
o
* Surface Prep: Prep the floor and walls to accept new finishes where partitions were
removed.
2. Finishes & Architectural Features
* Tile Work (CT):
Install new Porcelain tile flooring 6X19 and base 6X13 Mid-Grade Commercial.
o
Install new Porcelain Brick Look Subway wall tile 2X6, 2X8 Mid -Grade Commercial.
o
* Paint: Repaint all restroom walls and ceilings (prep, prime, and finish coats as required).
* Specialties:
Install new full-length mirrors.
o
Install new floor-mounted toilet partitions (Phenolic Solid Core).
o
Install new Quartz countertops Commercial Grade (Level 2) - Mid-Grade and sinks.
o
Install new millwork with 2qty trash receptacles laminate finish with Quartz tops.
o
Patch existing tile wall around sink with owner stock tile.
o
Reinstall all existing, salvaged restroom accessories.
o
Town Hall Restroom Renovation C-2026-0421 Page 6 of 24

DEMO
NEW
Town Hall Restroom Renovation C-2026-0421 Page 7 of 24

7 Bidders
East Restroom Men/Women Scope of Work
Initials
7.1 1. Demolition, Preparation, & Salvage
* All Demolition or loud construction work (tile removal) to be performed on weekends.
* Plumbing Salvage: Carefully remove and store existing water closets, urinals, faucets, and flush
valves for reinstallation.
* Demolition:
Remove drywall RR partitions, frames, and doors.
o
Remove existing Ceramic Tile (CT) flooring and base.
o
Remove existing wall tiles (wet wall).
o
Remove and discard existing full-length mirrors.
o
Remove and discard countertop and sinks.
o
* Surface Prep: Prep the floor and walls to accept new finishes where partitions were removed.
2. Finishes & Architectural Features
* Tile Work (CT):
Install new Porcelain tile flooring 6X19 and base 6X13 Mid-Grade Commercial.
o
Install new Porcelain Brick Look Subway wall tile 2X6, 2X8 Mid -Grade Commercial.
o
* Paint: Repaint all restroom walls and ceilings (prep, prime, and finish coats as required).
* Specialties:
Install new full-length mirrors.
o
Install new floor-mounted toilet partitions (Phenolic Solid Core).
o
Install new Quartz countertops Commercial Grade (Level 2) - Mid-Grade and sinks.
o
Install new millwork with 2qty trash receptacles laminate finish with Quartz tops.
o
Patch existing tile around sink area with owner stock.
o
Reinstall all existing, salvaged restroom accessories.
o
Town Hall Restroom Renovation C-2026-0421 Page 8 of 24

DEMO
NEW
Town Hall Restroom Renovation C-2026-0421 Page 9 of 24

8 Bidders
South Bathroom Men/Women Scope of Work
Initials
8.1 1. Demolition, Preparation, & Salvage
* All Demolition or loud construction work (tile removal) to be performed on weekends.
* Plumbing Salvage: Carefully remove and store existing water closets, urinals, faucets, and flush
valves for reinstallation.
* Demolition:
Remove drywall RR partitions, frames, and doors.
o
Remove drop ceiling over stall.
o
Remove existing VCT flooring and cove base.
o
Remove existing wall tiles (wet wall).
o
Remove and discard existing individual mirrors.
o
Remove and discard millwork.
o
Remove and discard countertops and sinks.
o
* Construction dumpsters provided by The Woodlands Township:
* Surface Prep: Prep the floor and walls to accept new finishes where partitions were removed.
2. Finishes & Architectural Features
* Tile Work (CT):
Install new Porcelain tile flooring 6X19 and base 6X13, Mid-Grade Commercial.
o
Install new Porcelain Brick Look Subway wall tile 2X6, 2X8, Mid -Grade Commercial.
o
* Paint: Repaint all restroom walls and ceilings (prep, prime, and finish coats as required).
* Specialties:
Install new full-length mirrors.
o
Install new floor-mounted toilet partitions (Phenolic Solid Core).
o
Install new Quartz countertops Commercial Grade (Level 2) - Mid-Grade and sinks.
o
Install new millwork with 2qty trash receptacles laminate finish with Quartz tops.
o
Reinstall all existing, salvaged restroom accessories.
o
Town Hall Restroom Renovation C-2026-0421 Page 10 of 24