RFP 2025-26.RFP04 Expanded Learning Opportunities Program High School Before School and After School Programming

2025-26.RFP04
Expanded Learning Opportunities Program (ELO-P)
High School Before School and After School Programming
Hacienda La Puente Unified School District
June 11, 2026
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT
Request for Proposals: 2025-26.RFP04

TABLE OF CONTENTS
Section Title
TITLE PAGE
01 NOTICE SOLICITING PROPOSALS
02 BACKGROUND & OBJECTIVES
03 INSTRUCTIONS TO RESPONDENTS
04 EVALUATION CRITERIA
05 SAMPLE CONTRACT
06 REQUIREMENTS & SCOPE OF WORK
07 FIRM INFORMATION & CERTIFICATION
08 PROVIDOR / FIRM REFERENCES
09 NONCOLLUSION DECLARATION
10 Intentionally Left Blank
11 BUDGET AND COST PROPOSAL
12 CERTIFICATIONS TO BE COMPLETED BY PROVIDER
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT TABLE OF CONTENTS
Request for Proposals: 2025-26.RFP04

SECTION 01
NOTICE SOLICITING PROPOSALS
The Hacienda La Puente Unified School District ("District") is issuing this Request For Proposals ("RFP") and invites
qualified vendors to submit proposals The Hacienda La Puente Unified School District ("District") is seeking qualified
organizations, agencies, or vendors to provide comprehensive Expanded Learning Opportunities Program (ELO-P)
services for four (4) comprehensive high schools and one (1) Alternative Education school serving approximately
4,750 students in grades 9-12. Interested parties shall submit two (2) hard copies and one (1) pdf copy on a USB
drive in a sealed envelope to:
Hacienda La Puente Unified School District
Attn: Joel Duarte, Director of Purchasing & Warehouse
15959 E Gale Ave.,
City of Industry, CA 91745
Proposals must be received no later than 3:00 P.M. (PST) on July 1, 2026. Submissions received after this date and
time may not be accepted by the School District. The District reserves the right to reject any and all proposals at
their discretion, the District reserves the right to request additional information and/or conduct subsequent
interviews with all or none of the responding firms.
All questions or requests for clarification regarding any aspect of this RFP must be submitted via email only to Joel
Duarte, Director of Purchasing & Warehouse at: jduarte@hlpusd.org and a courtesy copy to Monica Reyna at
moreyna@hlpusd.org and Elbia Sarabia at esarabia@hlpusd.org. Questions received after this time may not be
answered. Any firm directly or indirectly contacting District staff, including but not limited to, administrators, Board
members, other than the Director of Purchasing may be disqualified.
The complete RFP document can be found:
https://www.hlpschools.org/district/business-services-division/purchasing-warehouse
Thank you for your interest.
Sincerely,
Joel Duarte
Hacienda La Puente Unified School District
Director of Purchasing & Warehouse
(626) 933-3932
END OF SECTION
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT NOTICE SOLICITING PROPOSALS
Request for Proposals: 2025-26.RFP04 Section 01 - 1

SECTION 02
BACKGROUND & OBJECTIVES
1. Background
The Hacienda La Puente Unified School District ("HLPUSD" or "District") located approximately 25 miles east of
Los Angeles is one of the largest suburban school districts in Los Angeles County. The District's pre-kindergarten
through 12th grade enrollment exceeds 15,000 students who reside within the District's boundaries which
include the cities of Industry and La Puente and the unincorporated Los Angeles County areas of Hacienda
Heights and Valinda.
The Hacienda La Puente Unified School District has fourteen (14) elementary schools, eight (8) K-8 and middle
schools, four (4) comprehensive high schools, one alternative high school, and extensive Head Start/child
development and adult education programs.
The Hacienda La Puente Unified School District is governed by a five-member Board of Education. The District
employs a school Superintendent who is responsible for the day-to-day operations of the school district. The
District employs approximately 3,000 certificated and classified employees, and has a total operating budget of
approximately $350 million dollars.
2. Objective
The Hacienda La Puente Unified School District ("District") is seeking qualified organizations, agencies, or
vendors to provide comprehensive Expanded Learning Opportunities Program (ELO-P) services for four (4)
comprehensive high schools and one (1) Alternative Education school serving approximately 4,750 students in
grades 9-12.
While ELO-P funding requirements prioritize Transitional Kindergarten through Grade 6, the District intends to
expand programming to secondary students after meeting all statutory TK-6 obligations, consistent with
Education Code Section 46120(b)(5) and (7).
END OF SECTION
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT BACKGROUND & OBJECTIVES
Request for Proposals: 2025-26.RFP04 Section 02 - 1

SECTION 03
INSTRUCTIONS TO RESPONDENTS
Respondents shall follow the instructions in this document, and shall submit all documents, forms, and information
required for consideration of a Proposal.
Hacienda La Puente Unified School District will evaluate the information submitted by Respondents as outlined
herein. If any information is found to be false, incomplete, or otherwise unsatisfactory, the District may, at its sole
discretion, reject the Respondent's submission.
1. RFP Documents
Complete RFP documents, including addenda issued, can be found on the Purchasing webpage of the Hacienda
La Puente Unified School District website at:
https://www.hlpschools.org/district/business-services-division/purchasing-warehouse
2. Due Date
The due date for this RFP July 1, 2026, at 3:00 p.m. (PST). Proposals received after the date and time will be
deemed nonresponsive and returned to the Respondent unopened. For the purposes of this RFP the official
time shall be that in the District's Purchasing office. Proposals will be publicly opened at the District Office,
Immediately following this submission time.
3. Submittal Location
Proposals can be mailed or hand delivered to the District Office at:
Hacienda La Puente Unified School District
Attn: Joel Duarte, Director of Purchasing & Warehouse
15959 E. Gale Ave.
City of Industry, CA 91745
The District shall not be responsible, nor shall it give consideration, to any delays in mailing or shipping services.
The District will not be responsible for submissions misdelivered due them being unreadable or mislabeled.
4. Format
Proposals shall be submitted in a sealed envelope/package clearly marked on the outside with the Respondent's
name, the RFP number and RFP title. Included in the package should be one (1) original hard copy clearly marked
"Original", one (1) hard copy clearly marked "Copy" and one (1) electronic copy on a USB Storage Device.
Proposals sent by e-mail or facsimile will not be accepted.
Proposals shall be typed and securely bound or stapled in a manner that ensures all pages remain intact, the
proposals should clearly exhibit the Respondent's ability to provide a product and the related services as called
out in the Scope of Work and Evaluation Criteria. The complete proposal, including all narrative content,
required forms, marketing materials, and any supplemental documentation, shall not exceed 75 pages in total.
Proposals that exceed the page limit or are not properly assembled may be deemed non-responsive. The
proposal must include copies of this RFP's Sections 07, 08, 09 and 12.
5. Vendor Interviews
Following the evaluation and scoring of the written proposals, the District, at its sole discretion, may elect to
conduct interviews, request presentations, demonstrations, or other discussions with one or more
Respondents. Such interviews may be conducted in person or virtually and are intended to allow the District to
obtain clarification regarding the proposal, assess the Respondent's qualifications and experience, evaluate
program implementation strategies, and obtain additional information regarding the proposed services.
The District reserves the right to select which Respondents, if any, will be invited to participate in interviews or
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT INSTRUCTIONS TO PROPOSERS
Request for Proposals: 2025-26.RFP04 Section 03 - 1

presentations. The District is under no obligation to interview all Respondents submitting proposals. Interviews
may be used as part of the evaluation process and may be considered in determining the final ranking of
proposals and selection of the successful Respondent.
Respondents invited to participate in an interview or presentation shall make available personnel who are
knowledgeable about the proposed program and authorized to respond to questions regarding the proposal.
The District reserves the right to request supplemental information before, during, or after any interview or
presentation.
The District may waive interviews entirely and make an award based solely on the written proposals received.
Nothing in this provision shall obligate the District to enter into negotiations or award a contract to any
Respondent.
6. Preproposal Conference
There will be no preproposal conference.
7. Respondent Questions & Clarifications
All questions or requests for clarification regarding any aspect of this RFP must be submitted via email only to
Joel Duarte, Director of Purchasing & Warehouse at: jduarte@hlpusd.org and a courtesy copy to Monica Reyna
at moreyna@hlpusd.org and Elbia Sarabia at esarabia@hlpusd.org.
Questions must be received no later than June 23, 2026, at 2:00 p.m. (PST). The District is under no obligation
to respond to any questions received after this deadline or to any questions submitted in a manner not
consistent with these instructions.
To ensure fair and equal dissemination of information, Respondents are strictly prohibited from contacting any
other District personnel regarding this solicitation. Failure to adhere to this requirement may result in
disqualification from further consideration.
8. Addenda and RFP Modifications
Any corrections, modifications, additions, revisions, or other changes to this RFP will be valid only if issued in
writing by the District as a formal RFP Addendum. All Addenda will be posted on the District's website at:
https://www.hlpschools.org/district/business-services-division/purchasing-warehouse and will become part of
the official RFP documents.
It is the sole responsibility of each Respondent to check for any Addenda have been issued. Acknowledgment
of all issued Addenda will be a mandatory requirement for submitting a complete and responsive proposal.
9. Withdrawal or Revision of Proposal
Prior to the due date, a Respondent may withdraw their submission by written request to Joel Duarte at
jduarte@hlpusd.org and a courtesy copy to Monica Reyna at moreyna@hlpusd.org.
A Respondent may revise a proposal on the Respondent's own initiative at any time before the deadline for
submission of proposals. The Respondent must submit the revised proposal in the same manner as the original.
A revised proposal must be received on or before the proposal due date.
In no case will a statement of intent to submit a revised proposal, or commencement of a revision process,
extend the proposal due date for any Respondent.
10. Offer Period
Proposals shall be firm offers subject to acceptance by the District and may not be withdrawn for a period of 90
calendar days following the last day to submit Proposals. The withdrawal period can be extended beyond the
90 calendar days with the approval of the Respondent. Proposals may not be amended once submitted to
District, except as permitted by the District.
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT INSTRUCTIONS TO PROPOSERS
Request for Proposals: 2025-26.RFP04 Section 03 - 2

11. District's Discretion to Reject Proposals
The District reserves the right to reject any or all proposals or to waive any irregularities or informalities in any
proposal or in the proposal process.
12. Protest
Any Respondent who submitted a Proposal to the District may file a protest provided that each and all of the
following are complied with:
a. The protest is in writing, the protest can be hand delivered or mailed to the same address as called out in
the Submittal Location or emailed to Joel Duarte at: jduarte@hlpusd.org and a courtesy copy to Monica
Reyna at moreyna@hlpusd.org.
b. The protest is received by the close of the District's business day not more than seven (7) calendar days
following the date of the District's Notice of Intent to Award a contract(s) or Notice that the Respondent
has not advanced to a subsequent step in the evaluation process.
The written protest sets forth, in detail, all grounds for the protest, including without limitation all facts,
supporting documentation, legal authorities and argument in support of the ground for the protest; any matters
not set forth in the written protest shall be deemed waived. All factual contentions must be supported by
competent, admissible and credible evidence.
Any protest not conforming to the foregoing shall be rejected by the District as invalid. Provided that a protest
is filed in strict conformity with the foregoing, the District's Director of Purchasing or such individual(s) as may
be designated in his/her discretion, shall review and evaluate the basis of the protest, and shall provide a written
decision to the Respondent submitting the protest concurring with or denying the protest. The District's written
decision shall be final and not subject to reconsideration or appeal. No Respondent shall seek judicial relief, in
any form, relative to the District's intent to award the Contract, or the protest thereof, unless the foregoing
protest procedure has been strictly and timely complied with by the Respondent. The issuance of a written
decision by the District shall be an express condition precedent to the institution of any legal proceeding relative
to the Proposals process, the District's intent to award the Contract, or the District's determination to reject all
Proposals. By submitting a Proposal, the Respondent accepts the District's RFP and evaluation process as fair,
open and competitive and compliant with all applicable regulations.
12. Respondent Assurances
Prior to submitting a response, the Respondent shall ensure that they fully understand the proposed work, have
become fully acquainted with the conditions of the contract and proposal documents including any addenda
issued and any other documents included or referenced in this solicitation. In the event that additional
information is required, including clarification on discrepancies and/or omissions in the RFP document, the
Respondent shall notify the District per the Respondent Questions & Clarifications section of this proposal. The
submission of a proposal shall be taken as prima facie evidence of compliance with this section. Respondents
shall not, at any time after submission of the proposal, dispute, complain, or assert that there were any
misunderstandings with regard to the nature or amount of work to be done. Any interpretation of the Contract
Documents will be made only by written addenda duly issued per the terms of this RFP. The District will not be
responsible for any explanations or interpretations provided in any other manner. No person is authorized to
make any oral interpretation of any provision in the Documents to any Respondent, and no Respondent should
rely on any such oral interpretation. Proposals shall include complete compensation for all items that are noted
in the Contract Documents as the responsibility of the Contractor.
13. RFP Costs
The District will not be liable for any cost incurred by the respondents in preparing responses to this RFP or for
negotiations associated with award of contract.
14. Term of Agreement
The resulting Contract is expected to be valid through June 30, 2027 for and may be extended for up to four (4)
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT INSTRUCTIONS TO PROPOSERS
Request for Proposals: 2025-26.RFP04 Section 03 - 3

additional one-year optional renewal terms. Do to the nature of the services a contract may be written for a
shorter period of time.
15. Sample Contract
A sample agreement is included as part of this RFP. Respondents are strongly encouraged to review the sample
agreement in its entirety prior to submitting a proposal.
As part of their proposal, Respondents shall identify any provision(s) of the sample agreement to which they
object or are unwilling to accept. For each requested exception, the Respondent shall specifically identify the
applicable section, describe the nature of the objection, and provide proposed alternative language, if any.
Failure to identify objections or exceptions in the proposal shall be deemed the Respondent's acceptance of the
sample agreement as presented. The District reserves the right to consider the number, nature, and materiality
of any requested exceptions as part of its evaluation of the proposal.
The District is under no obligation to accept any requested revisions to the sample agreement and reserves the
right to reject any proposal containing exceptions that the District determines are unacceptable or not in its
best interests. The District may, but is not required to, negotiate contract terms with one or more Respondents
following proposal evaluation.
The District's willingness to consider proposed exceptions shall not be construed as an agreement to modify any
provision of the sample agreement.
16. Rate Escalation
In the event that this contract is extended beyond the initial term, the costs specified herein may be subject to
an annual escalation. Any such rate increase shall not exceed [3.5%] greater than the prior year.
The Respondent must submit a written request for any proposed rate adjustment at least sixty (60) days prior
to the start of the extension term. The District reserves the right to approve, negotiate, or reject any proposed
increase. No rate adjustment shall take effect without the prior written approval of the District.
17. Award of Contract
The District intends to award a contract, or multiple contracts, as a result of this RFP. Award decisions will be
based on the District's determination of which proposal(s) best meet the District's needs, objectives, and
program requirements, considering the evaluation criteria set forth in this RFP.
The District reserves the right to award services to one Respondent, multiple Respondents, or no Respondents
at all, as determined to be in the best interests of the District. The District may elect to award contracts by
service area, school site, geographic region, grade span, program component, or any combination thereof.
Award recommendations will be based on the District's evaluation of each Respondent's qualifications,
experience, program quality, demonstrated ability to provide the requested services, responsiveness to the
requirements of this RFP, references, financial considerations, and overall value to the District.
The District reserves the right to negotiate the scope of services, pricing, terms, and conditions with one or more
Respondents prior to making a final award. Submission of a proposal does not guarantee the award of a
contract, nor does it obligate the District to award any contract as a result of this RFP.
The District's decision regarding contract award(s) shall be final.
END OF SECTION
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT INSTRUCTIONS TO PROPOSERS
Request for Proposals: 2025-26.RFP04 Section 03 - 4

SECTION 04
EVALUATION CRITERIA
EVALUATION CRITERIA: The proposals received will be evaluated according to the following criteria:
Category Point
Program Design, Quality & Alignment to ELO-P Requirements 20 points
High School Program Design, Student Engagement & Innovation 15 points
Experience Providing High School Expanded Learning Programs 15 points
Staffing Plan, Recruitment, Retention & Professional Development 10 points
Continuous Quality Improvement (CQI), Data Collection & Reporting 10 points
Experience Serving English Learners, Foster Youth, Homeless Youth,
10 points
Students with Disabilities & Unduplicated Pupils
Organizational Capacity, Fiscal Management & Compliance History 10 points
Cost/Best Value 10 points
TOTAL 100 points
Proposals may be evaluated using the following criteria:
* Demonstrated ELO-P compliance experience
* High school expanded learning experience
* Program design and implementation quality
* Staffing qualifications and retention plan
* Continuous Quality Improvement systems
* Student engagement and enrichment offerings
* Experience serving English Learners and Students with Disabilities
* Fiscal management capacity and audit readiness
* Transportation and accessibility planning
* Data collection and reporting systems
* References and past performance
* Cost effectiveness and budget alignment
* Ability to collaborate effectively with District staff
The District will evaluate the submissions based on the criteria above. After the initial evaluation, the District may,
at the sole discretion, elect to conduct interviews with select respondents after which the District may adjust the
evaluation scoring.
The District, as part of its comprehensive evaluation process, reserves the right to seek clarification from the
Respondents, request additional supporting documentation, conduct post-submission interviews, and obtain
information from external sources.
The District reserves the right to automatically disqualify any Respondent from further consideration if, during the
evaluation process, it is determined that the Respondent, or any of its principals, has engaged in egregious conduct
in the course of its past or current business operations. Such conduct may include, but is not limited to:
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT EVALUATION CRITERIA
Request for Proposals: 2025-26.RFP04 Section 04 - 1

* Fraud, misrepresentation, or material non-disclosure in prior public or private contracts;
* Acts of gross negligence or willful misconduct;
* Documented violations of state or federal laws or regulations related to labor practices, workplace safety,
or licensing requirements;
* Termination for cause or default on prior contracts, particularly those involving public agencies or
educational institutions.
This determination may be based on information obtained through reference checks, public records, litigation
history, regulatory agency reports, or any other credible sources available to the District during the evaluation
period.
The District, in its sole discretion, will determine what constitutes egregious conduct and whether such conduct
warrants disqualification. The District's decision in this regard shall be final and is not subject to appeal.
END OF SECTION
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT EVALUATION CRITERIA
Request for Proposals: 2025-26.RFP04 Section 04 - 2