Interactive Display Panels

Location:	North Carolina
Posted:	Mar 27, 2026
Due:	Apr 8, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	59 - Electrical and Electronic Equipment Components 70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	251-26-283
Publication URL:	To access bid details, please log in.

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IFB #251-26-283

Memorandum from Purchasing Department

Letter of Instruction for IFB #251-26-283

TO: PROSPECTIVE PARTIES

Thank you for your interest in the Wake County Public School System. Please review the following

instructions prior to submitting your proposal.

● Prior to submitting and executing the proposal, please make sure you read and understand

the terms and conditions referenced. All proposals are subject to the terms and conditions

outlined herein. All responses will be controlled by such terms and conditions and the

submission of other terms and conditions, price lists, catalogs, and/or other documents as

part of an offeror’s response will be waived and have no effect either on this Invitation for

Bids or on any contract that may be awarded resulting from this solicitation. The attachment

of any other terms and conditions by the Offeror shall be grounds for rejection of that

proposal. Offeror specifically agrees to the conditions set forth in the above paragraph by

signature to the proposal.

● Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED

COMMUNICATIONS DURING THE IFB PROCESS. All questions should be directed to

bids-mcalvert@wcpss.net.

● Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS

reserves the unqualified right to reject any and all offers when such rejection is deemed to be

in the best interest of WCPSS.

● In submitting a proposal, the Offeror agrees not to use the results there from as part of any

news release or commercial advertising.

● Submit one (1) signed, original executed proposal responses and one (1) electronic copy on a

flash drive (emails not accepted) of your proposal simultaneously to the address identified

below.

● Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date.

Address the package(s) for delivery as shown in the table below. If the Vendor is submitting

more than one (1) proposal, each proposal shall be submitted in separate envelopes and marked

accordingly. For delivery purposes, separate envelopes from a single Vendor may be included

in the same outer package. Proposals are subject to rejection unless submitted with the

information above included on the outside of the proposal package.

● Include a copy of IRS Form W-9 along with WCPSS Vendor Information Form (Attachment A).

● Before submitting a bid, Vendor must be registered with North Caroline eVP. PLEASE NOTE:

WCPSS ONLY ACCEPTS SEALED PROPOSALS. ELECTRONIC PROPOSALS WILL NOT BE

ACCEPTED. Additional information can be found at https://eprocurement.nc.gov/registering-

evp/download?attachment. There is no cost to register.

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IFB #251-26-283

Invitation for Bid #251-26-283

1551 Rock Quarry Rd – Bldg. F

Proposals will be publicly opened: April 8, 2026 @ 2:00PM ET

Raleigh, NC 27610

Contract Type: Agency Specific Term Contract

Refer ALL Inquiries to: Marcella Calvert

Telephone No: 919-588-3457

Email: bids-mcalvert@wcpss.net

Commodity: 45111603 – Interactive Display Panels

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO BIDDERS:

Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions

throughout this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids

submitted via facsimile (FAX) machine or email in response to this Invitation for Bid will not be accepted.

This is an Invitation for Bid only and is not an issue of award or purchase. WCPSS reserves the right to non-award or

cancel request at any time.

EXECUTION

In compliance with this Invitation For Bid, and subject to all the conditions herein, the undersigned offers and agrees to

furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time

specified herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the

following:

• The submission of false or misleading information in the vendor’s proposal.

• Any efforts to dissuade or discourage other vendors from submitting proposals.

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

• Any form of bid collusion or bid rigging.

Failure to execute/sign proposal prior to submittal shall render bid invalid. Late proposals are not acceptable.

VENDOR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE

NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 60 days from date of proposal opening unless otherwise stated here: ____ days

Prompt Payment Discount: _______ % _______ days.

IFB SCHEDULE

The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule. All

times shown are Eastern Time (EST).

Event

Responsibility

Date and Time (ET.)

Issue IFB

Submit Written Questions

Provide Response to Questions

Submit Sealed Bids

WCPSS

Vendor

WCPSS

Vendor

March 27, 2026

April 1, 2026 by 2:00 PM

April 6, 2026 by end-of-business

April 8, 2024 @ 2:00 PM

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IFB #251-26-283

PROPOSAL QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best

proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the due

date for written questions in the above schedule.

Written questions shall be emailed to bids-mcalvert@wcpss.net by the date and time specified. Vendors should enter

“Questions Solicitation IFB #251-26-283 ” as the subject for the email. Question submittals should include a reference to the

applicable IFB section and be submitted in a format shown below:

Reference

IFB Section, Page Number

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary

by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this IFB. No information,

instruction, or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or

otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material

contained in an Addendum to this IFB. Addendums associated with the Information for Bid will be posted to the following links

and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:

http://webarchive.wcpss.net/about-us/purchasing/open-bids.html

https://evp.nc.gov/solicitations/

PROPOSAL SUBMITTAL

Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at

the address indicated in the table below, for furnishing and delivering those items or services as described herein.

Mailing address for delivery of proposal

PROPOSAL NUMBER: IFB #251-26-283

Wake County Public Schools

Attn: Marcella Calvert

1551 Rock Quarry Rd. Bldg. F

Raleigh, NC 27610

IMPORTANT NOTE:

All proposals shall be physically delivered to the office address listed above on or before the proposal deadline in order to be

considered timely, regardless of the method of delivery. This is an absolute requirement. All risk of late arrival due to

unanticipated delay—whether delivered by hand, U.S. Postal Service, courier, or other delivery service is entirely on the

Vendor. It is the sole responsibility of the Vendor to have the proposal physically in this Office by the specified time and date

of opening. The time of delivery will be marked on each proposal when received, and any proposal received after the

proposal submission deadline will be rejected. Sealed proposals, subject to the conditions made a part hereof, will be

received at the address indicated in the table in this Section, for furnishing and delivering the commodity as described herein.

a) Submit one (1) signed, original executed proposal response and one electronic copy on a flash drive

simultaneously to the address identified in the table above.

b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the

package(s) for delivery as shown in the table above.

If Vendor is submitting more than one (1) proposal, each proposal shall be submitted in separate envelopes and marked

accordingly. For delivery purposes, separate envelopes from a single Vendor may be included in the same outer package.

Proposals are subject to rejection unless submitted with the information above included on the outside of the proposal package.

BACKGROUND

WCPSS Technology Services Division supports over 200 sites for approximately 160,000 students and 20,000 staff. TSD

provides comprehensive technology support, service request management, and asset reporting. WCPSS is the 15th largest

school district in the United States and the largest in North Carolina, operating on multiple academic calendars. The school

year begins in early July and concludes on June 30. Additional information about the school system can be accessed via the

internet site (www.wcpss.net).

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IFB #251-26-283

PURPOSE

The purpose of this Invitation for Bids is to seek competitive bids from qualified Vendors to furnish, deliver, and install

Interactive Display Panels, on an “as needed” basis if and when ordered by WCPSS during the contract period.

METHOD OF AWARD

All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the IFB requirements and lowest,

responsive/responsible bid. Vendors SHALL not be considered who are not approved or authorized by The State of North

Carolina to do business with The State of North Carolina. WCPSS reserves the right to waive any minor informality or

technicality in proposals received.

AWARD CRITERIA

All qualified bids will be evaluated and an award made based on the lowest responsive/responsible bid meeting the

requirements specified in the “REQUIREMENTS” section below which includes criteria considered to be in the best interest of

the district

CONTRACT TERM

Vendors awarded a contract as a result of this IFB will be for an initial term of one (1) year, renewable for up to four (4)

additional one-year terms based on mutual party agreement. The WCPSS will give the Vendor written notice of its intent to

exercise each option no later than sixty (60) days before the end of the Contract.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued.

SAMPLE

Samples are not required prior to bid opening date; however, if required later, Vendor agrees to furnish samples of items

offered at no expense to WCPSS within ten (10) consecutive calendar days after request is made by WCPSS. Vendors who

do not comply with this requirement are subject to having its bid rejected without further consideration.

DESCRIPTIVE LITERATURE/SPECIFICATION SHEET

Each bid must be accompanied by complete descriptive literature, specification sheet, and all other pertinent data necessary

for thorough evaluation of the item(s) bid and sufficient to determine compliance of the item(s) with the specifications. Failure

to include such information may be a sufficient basis for rejection of the bid.

ESTIMATED QUANTITIES

All product quantities listed in the IFB are estimates based on the expected WCPSS expected product needs. WCPSS shall

not be obligated to purchase the amount represented by the estimated quantities contained herein. Additionally, the

quantities shown do not reflect the Vendor’s obligation if increased quantities are required by WCPSS including all entities

eligible to order from the resulting contract.

DELIVERY

The Vendor shall deliver Free-On-Board (FOB) Destination to the Ship To address on Purchase Order. Purchases will be

made on an as needed basis.

SUITABILITY FOR INTENDED USE

Vendors are requested to offer only comparable items which will provide the equivalent capabilities, features and diversity

called for herein. WCPSS reserves the right to evaluate all bids for suitability for the required use and to award the one best

meeting requirements and considered to be in WCPSS best interest.

SCOPE OF WORK

WCPSS has Promethean Interactive Display panels installed in more than 95 percent of teaching spaces district‑wide. This

bid establishes a contract supporting:

● Purchase of additional Promethean panels during the 2026–27 and 2027–28 school years (no guaranteed

quantities or timelines).

● Installation, commissioning, removal, and relocation of classroom display technology.

● Warranty support for newly purchased and existing Promethean panels.

This contract includes installation, removal, and relocation services. All required labor, tools, materials, and coordination shall

be provided by the Vendor.

Products and Required Components

WCPSS intends to purchase Promethean AP‑series panels packaged with installation and required components.

Required items include:

● Promethean AP10‑A65‑NA‑1, AP10‑A75‑NA‑1, or AP10‑A86‑NA‑1

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IFB #251-26-283

● Chromebox OPS or Chromebox, including ChromeOS device management license.

● All hardware required to wall‑mount or stand‑mount panels.

● Wall Mount included with wall mount install at no extra cost

● Minimum one‑year installation warranty.

● Minimum three‑year panel warranty.

Permitting, Shipping, and Delivery

The Vendor is responsible for obtaining all required permits, including Commercial Building Permits (CBP) when

required by Wake County Permitting & Inspections or the Fire Marshal. Permit costs must be included in quoted

prices.

Pricing must include shipping and delivery. Orders must ship complete. The WCPSS Purchase Order number shall

be displayed on all boxes and packing slips; non‑compliant shipments may be refused.

Delivery, Installation and Commissioning Requirements

Vendor shall provide labor, tools, materials, cables, and hardware necessary to mount selected display panels on

wall or mobile stand(s) as ordered in classrooms and other spaces in WCPSS sites. The following are required for

all deliveries and installations:

• VENDOR will use caution and assess safety and feasibility when installing panel on a wall.

• VENDOR will adhere to district standards and applicable codes and laws.

• VENDOR will register, enroll, configure, and/or update all components as needed to ensure full operation of

each panel prior to completion of the job.

• VENDOR will connect all necessary cables and components and confirm all components are functional

prior to completion of the job.

• VENDOR will affix a district-provided Asset Tag on each panel and each Chromebox in a designated

location.

• VENDOR will provide the district point of contact with the Model, Serial, Asset Tag #, warranty end date,

site name, and room number of each panel and each Chromebox in a spreadsheet upon completion of the

job.

• VENDOR will remove all trash from the site and will leave the service area clean.

• VENDOR will provide an invoice upon completion of the job to the appropriate contact.

In general:

● VENDOR will work in conjunction with district and school staff on the details of each installation.

● Installations must be scheduled at a mutually agreed upon date and time to avoid disruption to the school

day and instruction whenever possible (may require after hours work).

● Unique needs at each installation, including but not limited to, extended hours of operation, advanced

shipping, designating a staging area, designating a loading/unloading area, elevator access, room access,

access to staff, pre-install assessments, building maps, identification of installation locations, identification

of technology removals, etc., are the VENDOR’s responsibility to coordinate with each individual school.

● All installations should be completed in a timely manner from time of purchase.

● A representative from the school must sign off on the job completion as soon as possible after the job is

complete.

● Except when determined by the district Technology Services Division, all removed technology should

remain on site in a location designated by the site.

Removal and Relocation of Existing Technology

When requested, the Vendor shall remove existing displays, interactive whiteboards, or televisions. The Vendor is

responsible for removing associated brackets, mounts, and hardware, and relocating equipment as directed.

• The District Technology Services Division or School Administration determines the relocation destination.

• Technology may be relocated onsite or to a designated WCPSS facility.

• Removal and installation may occur together or separately.

• The vendor will remove all trash (boxes, packing materials) and dispose of it the same day as installation.

• The award vendor may be asked to provide future quotes under the scope of this IFB to remove additional

equipment, such as CRT TVs, ceiling mounted projectors, AV systems, or other technology. WCPSS

recognizes that such requests may require a separate quote.

Warranty Service and Support

WCPSS is seeking a vendor/contractor to install and service Promethean panels. Over 12,000 panels are currently

deployed across the district. The selected Vendor must be capable of providing warranty support, including

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	251-26-283
Project Title:	Interactive Display Panels
Description:	The purpose of this Invitation for Bids is to seek competitive bids from qualified Vendors to furnish, deliver, and install Interactive Display Panels, on an “as needed” basis if and when ordered by WCPSS during the contract period.
Opening Date:	4/8/2026 2:00 PM
Posted Date:	3/28/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-26-283	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-04-08T14:00:00.0000000	Posted Date * 2026-03-27T20:17:52.0000000Z	Primary Commodity Code Projectors and supplies
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Marcella Calvert
Description The purpose of this Invitation for Bids is to seek competitive bids from qualified Vendors to furnish, deliver, and install Interactive Display Panels, on an “as needed” basis if and when ordered by WCPSS during the contract period.