PROFESSIONAL SERVICES TO PROVIDE COMMISSIONING SERVICES FOR THE CRISIS DIVERSION FACILITY

Location:	North Carolina
Posted:	Mar 27, 2026
Due:	Apr 27, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	99 - Miscellaneous C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Solicitation No:	367-OC5479
Publication URL:	To access bid details, please log in.

Solicitation Number:	367-OC5479
Project Title:	PROFESSIONAL SERVICES TO PROVIDE COMMISSIONING SERVICES FOR THE CRISIS DIVERSION FACILITY
Description:	Orange County, North Carolina is releasing this Request for Qualifications (hereafter ‘RFQ’) seeking responses from qualified consultants to provide commissioning services for the Crisis Diversion Facility. The facility will be located on Waterstone Drive in Hillsborough, North Carolina, next to the UNC Health Hospital. This scope shall include but not be limited to assuring all systems and components of all major equipment, the buildings or similar were designed, installed and testing according to the operational requirements of Orange County.
Opening Date:	4/27/2026 2:00 PM
Posted Date:	3/28/2026
Status:	Open
Department:	COUNTY OF ORANGE


Solicitation Number * 367-OC5479	Department COUNTY OF ORANGE	Status Reason Open
Opening Date 2026-04-27T14:00:00.0000000	Posted Date * 2026-03-27T17:41:08.0000000Z	Primary Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions For additional information, https://www.orangecountync.gov/Bids.aspx	Solicitation Type * Select RFP IFB RFI
Owner Lenny Amaro
Description Orange County, North Carolina is releasing this Request for Qualifications (hereafter ‘RFQ’) seeking responses from qualified consultants to provide commissioning services for the Crisis Diversion Facility. The facility will be located on Waterstone Drive in Hillsborough, North Carolina, next to the UNC Health Hospital. This scope shall include but not be limited to assuring all systems and components of all major equipment, the buildings or similar were designed, installed and testing according to the operational requirements of Orange County.

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Financial and Administrative Services Department- Purchasing Division

RFQ No 367-OC5479

NOTICE OF REQUEST FOR QUALIFICATIONS (RFQ) FOR PROFESSIONAL SERVICES

TO PROVIDE COMMISSIONING SERVICES FOR THE CRISIS DIVERSION FACILITY

Orange County, North Carolina is releasing this Request for Qualifications (hereafter ‘RFQ’) seeking

responses from qualified consultants to provide commissioning services for the Crisis Diversion

Facility. The facility will be located on Waterstone Drive in Hillsborough, North Carolina, next to the

UNC Health Hospital. This scope shall include but not be limited to assuring all systems and

components of all major equipment, the buildings or similar were designed, installed and testing

according to the operational requirements of Orange County.

Statements of Qualifications are due by 2:00PM on April 27, 2026. Please email the Statements of

Qualification to the Purchasing Manager at finance-purchasing@orangecountync.gov

For information related to specifics of the Statement of Qualifications please contact:

Alan Dorman

Asset Management Services Director

adorman@orangecountync.gov

All questions related to this RFQ must be submitted to Alan Dorman at

adorman@orangecountync.gov copying finance-purchasing@orangecountync.gov by April 13,

2026. All responses to submitted questions will be published in the form of an addendum on the

County’s website at https://www.orangecountync.gov/Bids.aspx on April 20, 2026

Any questions on the bidding procedures, please contact the Purchasing Division at finance-

purchasing@orangecountync.gov

Orange County reserves the right to reject any and all Statements of Qualifications.

1. Project Description:

Crisis Diversion Facility – The Crisis Diversion Facility is intended to divert individuals experiencing

a behavioral health crisis from hospital emergency departments and the County’s Detention Center

by offering 1.) Behavioral health urgent care services for assessment, stabilization, treatment, and

aftercare planning for patients 4 years old and older and 2.) Facility-based crisis services for adults

for longer-term treatment. The facility will be a 21,146 sq. ft. single-story building with 12 behavioral

Health Urgent Care bays and 16 facility-based care beds. CPL is the designer for this facility. The

project delivery for these projects will be single prime Construction Manager at Risk (CMAR) in

accordance with the State of North Carolina. The current CMAR is Gilbane.

2. Scope of Work

The selected Consultant shall provide comprehensive commissioning services for the Crisis Diversion

Facility to ensure that all building systems and components are designed, installed, tested, operated,

and maintained in accordance with the Owner’s Project Requirements (OPR), applicable codes, and

industry best practices. The Consultant shall act as an independent third party representing the

interests of Orange County throughout all phases of the project.

The scope of services shall include, but not be limited to, the following:

A. Pre-Design / Design Phase Services

The Consultant shall review and validate the Owner’s Project Requirements (OPR) and assist in the

development of commissioning-related project documentation. The Consultant shall provide design-

phase commissioning services, including review of basis of design (BOD) documentation and

construction documents at appropriate milestones (e.g., schematic design, design development, and

construction documents). Reviews shall focus on system performance, maintainability, energy

efficiency, constructability, and compliance with applicable standards. The Consultant shall provide

written comments and recommendations to the design team and Owner.

B. Construction Phase Services

The Consultant shall coordinate with the Construction Manager at Risk (CMAR), design team, and

subcontractors to implement the commissioning process during construction. Services shall include

review and approval of commissioning submittals, development of pre-functional and functional

performance test procedures, and verification that installation of systems is consistent with the

design intent and contract documents.

The Consultant shall perform site visits to observe installation progress and identify deficiencies. The

Consultant shall maintain a commissioning issues log and track all items through resolution. The

Consultant shall also verify that required documentation, including operation and maintenance

manuals, is complete and accurate.

C. Systems to be Commissioned

The commissioning scope shall include all major building systems, including but not limited to:

• HVAC and mechanical systems

• Electrical and power distribution systems

• Lighting and lighting controls

• Building automation and control systems

• Plumbing systems

• Fire protection and life safety systems

• Security and access control systems (as applicable)

• Any additional systems identified by the Owner as critical to facility operations

D. Functional Performance Testing

The Consultant shall develop and execute functional performance tests to verify that all

commissioned systems operate in accordance with the OPR and design intent. Testing shall include

normal operation, failure modes, and integrated system performance where applicable. The

Consultant shall coordinate testing activities with the contractor and relevant subcontractors and

document all results.

E. Training and Documentation

The Consultant shall verify that adequate training is provided to Owner staff for all commissioned

systems. The Consultant shall review training materials and attend training sessions as needed to

ensure completeness and effectiveness. The Consultant shall also verify that all required closeout

documentation is complete, organized, and submitted to the Owner.

F. Commissioning Plan and Reports

The Consultant shall develop and maintain a Commissioning Plan outlining the commissioning

process, roles and responsibilities, and schedule of activities. The Consultant shall provide regular

progress reports to the Owner throughout the project.

At project completion, the Consultant shall provide a final Commissioning Report summarizing all

commissioning activities, test results, outstanding issues, and confirmation that systems meet the

Owner’s Project Requirements.

G. Post-Construction / Warranty Phase Services

The Consultant shall provide post-construction commissioning support, including participation in

warranty walkthroughs and seasonal testing as appropriate. The Consultant shall assist the Owner in

identifying and resolving system performance issues that arise during the warranty period.

3. Submittal Requirements

One electronic copy of the statement of qualifications must be submitted, marked with the RFQ title,

“RFQ No 367-OC5479: Commissioning Services for the Crisis Diversion Facility” to Jovana

Amaro, Purchasing Manager, by 2:00 P.M. on April 27, 2026. Proposals received after the date and

time specified in this RFQ will not be considered. Submittals must be less than 15 MB in size.

The selection committee will appreciate proposals that are direct and to the point. Extraneous

marketing materials are not considered helpful but can be placed in an appendix that may or may not

be reviewed by the committee at its option.

All proposals should include the following sections, presented as numbered here:

Section 1 – Cover Letter

The submittal shall include a formal cover letter expressing the Consultant’s interest in providing

commissioning services for the project. The letter shall identify the full legal name and address of the

Consultant, including the location of the firm’s headquarters.

The cover letter shall designate a primary contact for the project and include, at a minimum, the

individual’s name, title, email address, and telephone number.

In addition to the required information, the cover letter shall provide a concise narrative introducing the

Consultant and project team. The narrative shall summarize the team’s qualifications and clearly

describe the factors that distinguish the Consultant from other firms. This description should address

relevant experience, technical expertise, project approach, and familiarity with local or regional

requirements.

Section 2 – Firm Information & Team Identification

2.1 Firm and Sub-Consultant Information

The Consultant shall provide information for the prime firm and all proposed sub-consultants. This

information shall include the full legal name and address of each firm, all office locations, and primary

contact information.

The submittal shall clearly identify the lead firm and define the role and responsibility of each

participating firm as it relates to the proposed project team.

2.2 Firm Overview

For each firm identified, the Consultant shall provide a brief narrative describing the firm’s history, areas

of expertise, and typical services offered. The description shall highlight relevant capabilities and

experience that demonstrate the firm’s ability to successfully contribute to the project.

2.3 Licensing & Certifications

The Consultant shall provide documentation demonstrating that the firm is properly licensed to practice

in the State of North Carolina.

The submittal shall also include a list of relevant professional certifications held by the firm and its staff.

Certifications should be clearly identified and demonstrate qualifications applicable to the services

described in this RFQ.

Section 3 – Organizational Structure & Staffing

3.1 Organizational Chart

The Consultant shall provide an organizational chart illustrating the structure of the proposed project

team. The chart shall identify the lead firm and all sub-consultants and shall clearly define roles and

responsibilities.

The organizational chart shall depict reporting relationships and lines of authority, as well as

communication pathways among team members, including both formal reporting structures and

informal coordination.

3.2 Key Project Personnel

The Consultant shall identify key project personnel who will be assigned to the project, including the

Project Manager and core technical staff. For each individual, the submittal shall include name, title,

office location, and assigned role on the project.

A summary of each individual’s relevant experience, including years of experience and tenure in their

current position, shall be provided.

3.3 Resumes (Brief)

The Consultant shall include brief resumes for the Project Manager, key technical staff, and any

proposed sub-consultants. Each resume shall include professional registrations (with applicable

states), relevant project experience, roles performed on similar projects, and areas of specialized

expertise.

3.4 Availability & Commitment

The Consultant shall describe the anticipated level of involvement and time commitment for each key

team member. The submittal shall confirm that the identified personnel will remain assigned to the

project for its duration, unless otherwise approved by the Owner.

Section 4 – Professional Qualifications & Capabilities

4.1 Firm Qualifications

The Consultant shall provide a narrative describing the firm’s professional qualifications and

demonstrated ability to perform commissioning services. The narrative shall include experience with

projects of similar scope and complexity and shall highlight the technical expertise and strengths of the

firm’s staff.

4.4 Financial Capacity

The Consultant shall provide a statement addressing the firm’s financial stability and its capacity to

successfully complete a project of this size and scope.

Section 5 – Experience & Past Performance

5.1 Relevant Project Experience

The Consultant shall provide descriptions of a minimum of five (5) projects completed within the past

five (5) years that demonstrate experience performing commissioning services. Projects shall be

similar in scope and complexity to the proposed project.

For each project, the Consultant shall include the project name and location, a brief description and

relevance to the current project, the scope of services provided, and the overall project size and

construction cost. The submittal shall also include the associated fee and fee percentage.

Schedule information shall be provided, including original and final completion dates, along with

explanations for any delays. The Consultant shall also include information regarding any errors and

omissions associated with the project and identify key team members involved.

5.2 Project Contacts

For each project listed, the Consultant shall provide contact information for key project participants,

including the Owner’s representative, Architect/Engineer, and General Contractor. Contact information

shall include name, telephone number, and email address.

5.3 Reference Letters

The Consultant shall provide three (3) reference letters from one (1) of the projects listed in Section

5.1. The letters shall include one from the Owner, one from the Architect/Engineer, and one from the

General Contractor.

5.4 Additional Performance Information

The Consultant may provide additional information demonstrating the firm’s experience and past

performance. This may include descriptions of unique challenges encountered, innovative solutions

developed, measurable project successes, and lessons learned that have informed the firm’s current

practices.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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PROFESSIONAL SERVICES TO PROVIDE COMMISSIONING SERVICES FOR THE CRISIS DIVERSION FACILITY

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See also