50-2526017 Fixed Asset Inventory Scanner and Control Solution IT Sourcing Event

STATE OF NORTH CAROLINA REQUEST FOR PROPOSAL NO.: 50-2526017
NORTH CAROLINA COMMUNITY COLLEGE
Contract Name: Fixed-Asset Inventory Scanner Solution
SYSTEM (NCCCS)
Procurement & Auxiliary Services Bid Opening Date: July 20, 2026
Refer ALL inquiries regarding this RFP to: Issue Date: June 10, 2026
Grant F. Braley
Commodity Code: 801120
Director of Procurement & Auxiliary Services
Purchasing Agency: NCCCS
Email: braleyg@nccommunitycolleges.edu
Phone: (919) 807-7199 Requisition No.: N/A
OFFER
The Purchasing Agency solicits offers for Services and/or goods described in this solicitation. All offers and responses
received shall be treated as Offers to contract as defined in 9 NCAC 06A.0102(12).
EXECUTION
In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned offers and
agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time
specified herein.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY, STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 360 days from date of offer opening unless otherwise stated here: ____ days
ACCEPTANCE OF OFFER
If any or all parts of this offer are accepted, an authorized representative of NCCCS shall affix its signature hereto and any
subsequent Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as
follows: Best and Final Offers, if any, Special terms and conditions specific to this RFP, Specifications of the RFP, the
Department of Information Technology Terms and Conditions, and the agreed portion of the awarded Vendor's Offer. A copy
of this acceptance will be forwarded to the awarded Vendor(s).
FOR NCCCS USE ONLY
Offer accepted and contract awarded this date , as indicated on attached certification, by
(Authorized representative of NCCCS).
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TABLE OF CONTENTS
1.0 ANTICIPATED PROCUREMENT SCHEDULE .......................................................................................................... 3
2.0 PURPOSE OF RFP..................................................................................................................................................... 3
2.1 INTRODUCTION ................................................................................................................................................... 3
2.2 AGENCY BACKGROUND ..................................................................................................................................... 3
2.3 SUMMARY OF PROBLEM STATEMENT ............................................................................................................. 4
2.4 CONTRACT TERM ................................................................................................................................................ 4
2.5 EFFECTIVE DATE ................................................................................................................................................ 4
2.6 CONTRACT TYPE ................................................................................................................................................ 4
3.0 RFP REQUIREMENTS AND SPECIFICATIONS ....................................................................................................... 5
3.1 GENERAL REQUIREMENTS AND SPECIFICATIONS ........................................................................................ 5
3.2 SECURITY SPECIFICATIONS .............................................................................................................................. 6
3.3 ENTERPRISE SPECIFICATIONS ......................................................................................................................... 7
3.3.1 ARCHITECTURE DIAGRAMS .................................................................................................................................. 7
3.3.2 SOLUTION ROADMAP ............................................................................................................................................. 7
3.3.3 IDENTITY AND ACCESS MANAGEMENT ............................................................................................................... 7
3.3.4 INTEGRATION APPROACH ..................................................................................................................................... 7
3.3.5 DISASTER RECOVERY AND BUSINESS CONTINUITY ........................................................................................ 7
3.3.6 DATA MIGRATION .................................................................................................................................................... 7
3.3.7 APPLICATION MANAGEMENT ................................................................................................................................ 7
3.3.8 ACCESSIBILITY ........................................................................................................................................................ 8
3.4 FUNCTIONAL AND TECHNICAL REQUIREMENTS............................................................................................ 8
3.5 SCOPE OF WORK & DELIVERABLES .............................................................................................................. 10
4.0 COST OF VENDOR'S OFFER ................................................................................................................................. 11
4.1 OFFER COSTS ................................................................................................................................................... 11
4.2 PAYMENT SCHEDULE ....................................................................................................................................... 11
5.0 EVALUATION ............................................................................................................................................................ 11
5.1 SOURCE SELECTION ........................................................................................................................................ 11
5.2 EVALUATION CRITERIA .................................................................................................................................... 12
5.3 BEST AND FINAL OFFERS (BAFO) ................................................................................................................... 12
5.4 POSSESSION AND REVIEW ............................................................................................................................. 12
6.0 VENDOR INFORMATION AND INSTRUCTIONS .................................................................................................... 13
6.1 GENERAL CONDITIONS OF OFFER ................................................................................................................. 13
6.2 GENERAL INSTRUCTIONS FOR VENDOR ...................................................................................................... 14
6.3 INSTRUCTIONS FOR OFFER SUBMISSION .................................................................................................... 16
7.0 OTHER REQUIREMENTS AND SPECIAL TERMS ................................................................................................. 18
7.1 VENDOR UTILIZATION OF WORKERS OUTSIDE OF U.S. ............................................................................. 18
7.2 FINANCIAL STATEMENTS ................................................................................................................................. 18
7.3 FINANCIAL RESOURCES ASSESSMENT, QUALITY ASSURANCE, PERFORMANCE AND RELIABILITY -
RESERVED ...................................................................................................................................................................... 18
7.4 VENDOR'S LICENSE OR SUPPORT AGREEMENTS....................................................................................... 18
7.5 RESELLERS ........................................................................................................................................................ 19
7.6 DISCLOSURE OF LITIGATION .......................................................................................................................... 19
7.7 CRIMINAL CONVICTION .................................................................................................................................... 19
7.8 SECURITY AND BACKGROUND CHECKS ....................................................................................................... 19
7.9 ASSURANCES - RESERVED ............................................................................................................................. 20
7.10 CONFIDENTIALITY OF OFFERS ....................................................................................................................... 20
7.11 PROJECT MANAGEMENT - RESERVED .......................................................................................................... 20
7.12 MEETINGS - RESERVED ................................................................................................................................... 20
7.13 RECYCLING AND SOURCE REDUCTION ........................................................................................................ 20
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7.14 SPECIAL TERMS AND CONDITIONS - RESERVED.............................................................................................. 20
7.15 AGENCY TERMS AND CONDITIONS ..................................................................................................................... 20
ATTACHMENT A: DEFINITIONS ......................................................................................................................................... 23
ATTACHMENT B: DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS .............................. 24
ATTACHMENT C: DESCRIPTION OF OFFEROR ............................................................................................................... 44
ATTACHMENT D: COST FORM .......................................................................................................................................... 46
ATTACHMENT E: VENDOR CERTIFICATION FORM ........................................................................................................ 47
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR - DISCLOSURE STATEMENT ........................... 48
ATTACHMENT G: REFERENCES ....................................................................................................................................... 50
ATTACHMENT H: FINANCIAL REVIEW FORM .................................................................................................................. 51
APPENDIX A - DATA FIELD MAPPING TEMPLATES (COLLEAGUE / BANNER) ............................................................ 53
APPENDIX B - TEST PLAN & UAT SCRIPTS ..................................................................................................................... 53
APPENDIX C - SECURITY QUESTIONNAIRE & EVIDENCE CHECKLIST ....................................................................... 53
APPENDIX D - DEVICE CONFIGURATION PROFILES (SAMPLE) ................................................................................... 53
APPENDIX E - LABELING STANDARDS & TAGGING GUIDANCE (OPTIONAL) ............................................................. 53
APPENDIX F - PRICING WORKSHEET (EXCEL) .............................................................................................................. 53
APPENDIX G - SAMPLE ACCEPTANCE FORM ................................................................................................................ 54
APPENDIX H - SUPPORT RUNBOOKS & ESCALATION MATRIX ................................................................................... 54
APPENDIX QUALITY SCORING CRITERIA ........................................................................................................................ 54
VENDOR RESPONSE CHECKLIST..................................................................................................................................... 54
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1.0 ANTICIPATED PROCUREMENT SCHEDULE
The Agency Procurement Agent will make every effort to adhere to the following schedule:
Action Responsibility Date
RFP Issued Agency June 10, 2026
Written Questions Deadline Potential Vendors July 1, 2026
Agency's Response to Written Questions/ Agency July 8, 2026
RFP Addendum Issued
Offer Opening Deadline Vendor(s) July 20, 2026
Offer Evaluation Agency July 21-31, 2026
Selection of Finalists Agency July 28, 2026
Oral Presentations and/or Product Demonstrations by Selected Vendors August 3-7, 2026
Finalists
Negotiations with Finalists Agency designees and August 10-21, 2026
selected Vendor(s)
Best and Final Offers Deadline from Finalists Selected Vendors August 28, 2028
Contract Award Agency September 14, 2026
Protest Deadline Responding Vendors 15 days after award
2.0 PURPOSE OF RFP
2.1 INTRODUCTION
The purpose of this RFP is to establish contracts with qualified Vendors to furnish, deliver, implement, and support a
Fixed-Asset Inventory Scanner Solution including hardware, software and services for the North Carolina Community
College System Office ("System Office") on behalf of NCCCS and fifty-eight (58) North Carolina Community Colleges
(hereinafter individually known as the "Entity" and collectively known as the "Entities") as needed for their individual
college.
The solution is intended to support System Office-level administration, configuration, and governance, while enabling
downstream adoption and operation by individual colleges under a unified technical, security, and data framework.
2.2 AGENCY BACKGROUND
The North Carolina Community College System Office (NCCCS) provides centralized leadership, policy direction, and
administrative support for the 58 community colleges across the state. Within the System Office, the Division of Business
& Finance oversees financial operations, compliance, and statewide procurement activities.
The Procurement & Auxiliary Services section manages competitive solicitations, contracts, and auxiliary operations for
the System Office and facilitates systemwide purchasing initiatives that support all colleges. This RFP Lite is issued by
Procurement & Auxiliary Services to procure a modern Fixed-Asset Inventory Scanner Solution that will replace
outdated equipment and support both current Colleague and future Banner ERP environments.
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2.3 SUMMARY OF PROBLEM STATEMENT
The solution will replace legacy Motorola MC55A handheld scanners running Windows Mobile OS and Mobile Asset
Counter (MAC) software, mitigate security risks associated with outdated and unsupported devices and software, and
provide modern, secure, supportable scanning devices and software compatible with Ellucian Colleague and Ellucian
Banner ERP systems for asset inventory data capture and upload during operations and Banner transition phases.
a) Some colleges currently operate legacy handhelds and MAC software; replacement units are scarce and
typically refurbished.
b) The North Carolina Community College System (NCCCS) is migrating financial systems from Ellucian
Colleague to Ellucian Banner in phased and non-uniform stages across fifty-eight (58) community colleges.
The proposed Fixed Asset Inventory Scanner Solution shall fully support Ellucian Colleague and Ellucian
Banner concurrently and independently, including asset data extraction, scanning, validation, reconciliation,
and posting.
The solution shall support indefinite, concurrent dual-ERP operations and shall not rely on assumptions
regarding transition completion timelines. The Vendor shall not require re-licensing, re-implementation,
re-configuration, or architectural changes to support either ERP at any point during the contract term.
2.4 CONTRACT TERM
A contract awarded pursuant to this RFP shall have an effective date as provided in the Notice of Award. The term shall
be four (4) years and will expire upon the anniversary date of the effective date unless otherwise stated in the Notice of
Award, or unless terminated earlier. The State retains the option to extend the Agreement for two (2) additional one-
year periods at its sole discretion.
2.5 EFFECTIVE DATE
This solicitation, including any Exhibits, or any resulting contract or amendment shall not become effective nor bind the
State until the appropriate State purchasing authority/official or Agency official has signed the document(s), contract or
amendment; the effective award date has been completed on the document(s), by the State purchasing official, and
that date has arrived or passed. The State shall not be responsible for reimbursing the Vendor for goods provided nor
Services rendered prior to the appropriate signatures and the arrival of the effective date of the Agreement. No contract
shall be binding on the State until an encumbrance of funds has been made for payment of the sums due under the
Agreement.
2.6 CONTRACT TYPE
Indefinite Quantity Agency Specific Contract - Pursuant to 9 NCAC 6B.0701, this solicitation will establish an indefinite
quantity agency specific contract between a Vendor and the State. The quantity of Goods or Services that may be used
by the State is undetermined. An estimated quantity based on history or other means may be used as a guide but shall
not be a representation by the State of any anticipated purchase volume under any contract made pursuant to this
solicitation.
The State reserves the right to make partial, progressive or multiple awards where it is advantageous to award
separately by items; where more than one supplier is needed to provide the contemplated specifications as to quantity,
quality, delivery, service, geographical areas; or where other factors are deemed to be necessary or proper to the
purchase in question.
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3.0 RFP REQUIREMENTS AND SPECIFICATIONS
3.1 GENERAL REQUIREMENTS AND SPECIFICATIONS
3.1.1 REQUIREMENTS
Requirement means, as used herein, a function, feature, or performance that the System must provide. If the
offer cannot meet the requirements, they will not be evaluated.
3.1.2 SPECIFICATIONS
Specification means, as used herein, a detailed description that documents the function and performance of a
system or system component.
The apparent silence of the specifications as to any detail, or the apparent omission of detailed description
concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that
only processes, configurations, materials and workmanship of the first quality may be used. Upon any notice of
noncompliance provided by the State, Vendor shall supply proof of compliance with the specifications. Vendor
must provide written notice of its intent to deliver alternate or substitute Services, products, goods or other
Deliverables. Alternate or substitute Services, products, goods or Deliverables may be accepted or rejected in
the sole discretion of the State; and any such alternates or substitutes must be accompanied by Vendor's
certification and evidence satisfactory to the State that the function, characteristics, performance and endurance
will be equal or superior to the original Deliverables specified.
3.1.3 SITE AND SYSTEM PREPARATION
Vendors shall provide the Purchasing State Agency complete site requirement specifications for the
Deliverables, if any. These specifications shall ensure that the Deliverables to be installed or implemented shall
operate properly and efficiently within the site and system environment. Any alterations or modification in site
preparation, which are directly attributable to incomplete or erroneous specifications provided by the Vendor
and which would involve additional expenses to the State, shall be made at the expense of the Vendor.
3.1.4 EQUIVALENT ITEMS
Whenever a material, article or piece of equipment is identified in the specification(s) by reference to a
manufacturer's or Vendor's name, trade name, catalog number or similar identifier, it is intended to establish a
standard for determining substantial conformity during evaluation, unless otherwise specifically stated as a
brand specific requirement (no substitute items will be allowed). Any material, article or piece of equipment of
other manufacturers or Vendors shall perform to the standard of the item named. Equivalent offers must be
accompanied by sufficient descriptive literature and/or specifications to provide for detailed comparison.
3.1.5 ENTERPRISE LICENSING
In offering the best value to the State, Vendors are encouraged to leverage the State's existing resources and
license agreements, which can be viewed at NCDIT Statewide IT Contracts.
a) Identify components or products that are needed for your solution that may not be available with the
State's existing license agreement.
b) Identify and explain any components that are missing from the State's existing license agreement.
c) If the Vendor can provide a more cost effective licensing agreement, please explain in detail the
agreement and how it would benefit the State.
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3.2 SECURITY SPECIFICATIONS
3.2.1 SOLUTIONS HOSTED ON STATE INFRASTRUCTURE
Vendors shall provide a completed Vendor Readiness Assessment Report State Hosted Solutions ("VRAR") at
offer submission. This report is located at the following website: Vendor Readiness Assessment Report.
The Fixed Asset Inventory System Solution will be required to receive and securely manage data that is
classified as Department Critical, High Risk. Refer to the North Carolina Statewide Data Classification and
Handling policy for more information regarding this data classification. The policy is located at the following
website: Statewide Information Security Policies.
To comply with the State's Security Standards and Policies, State agencies are required to perform annual
security/risk assessments on their information systems using NIST 800-53 controls.
3.2.2 SOLUTIONS NOT HOSTED ON STATE INFRASTRUCTURE
The Fixed Asset Inventory System Solution will be required to receive and securely manage data that is
classified as Department Critical, High Risk. Refer to the North Carolina Statewide Data Classification and
Handling policy for more information regarding data classification. The policy is located at the following website:
Statewide Information Security Policies.
To comply with the State's Security Standards and Policies, State agencies are required to perform annual
security/risk assessments on their information systems using NIST 800-53 controls. This requirement
additionally applies to all Vendor-provided, agency-managed Infrastructure as a Service (IaaS), Platform as a
Service (PaaS), and Software as a Service (SaaS) solutions which will handle data classified as Medium Risk
(Restricted) or High Risk (Highly Restricted) data.
a) Vendors shall provide a completed Vendor Readiness Assessment Report Non-State Hosted
Solutions ("VRAR") at offer submission. This report is located at the following website: Vendor
Readiness Assessment Report.
b) Upon request, Vendors shall provide a current independent 3rd party assessment report in accordance
with the following subparagraphs (i)-(iii) prior to contract award. However, Vendors are encouraged to
provide a current independent 3rd party assessment report in accordance with subparagraphs (i)-(iii)
at the time of offer submission.
i. Federal Risk and Authorization Management Program (FedRAMP) certification, SOC 2 Type
2, ISO 27001, or HITRUST are the preferred assessment reports for any Vendor solutions
which will handle data classified as Medium Risk (Restricted) or High Risk (Highly Restricted).
ii. A Vendor that cannot provide a preferred independent 3rd party assessment report as
described above may submit an alternative assessment, such as a SOC 2 Type 1 assessment
report. The Vendor shall provide an explanation for submitting the alternative assessment
report. If awarded this contract, a Vendor who submits an alternative assessment report shall
submit one of the preferred assessment reports no later than 365 days of the Effective Date of
the contract. Timely submission of this preferred assessment report shall be a material
requirement of the contract.
iii. An IaaS vendor cannot provide a certification or assessment report for a SaaS provider
UNLESS permitted by the terms of a written agreement between the two vendors and the scope
of the IaaS certification or assessment report clearly includes the SaaS solution.
c) Additional Security Documentation. Prior to contract award, the State may in its discretion require the
Vendor to provide additional security documentation, including but not limited to vulnerability
assessment reports and penetration test reports. The awarded Vendor shall provide such additional
security documentation upon request by the State during the term of the contract.
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3.3 ENTERPRISE SPECIFICATIONS
3.3.1 ARCHITECTURE DIAGRAMS
The two diagrams are Network Architecture and Technology Stack. The State utilizes architectural diagrams to
better understand the design and technologies of a proposed solution. Details on these diagrams can be found
at the following link: Vendor Engagement Resources - Architecture.
The provision of these two diagrams is a requirement at offer submission. If they are not supplied at that time,
the Vendor's offer will be considered non-responsive and will not be evaluated.
There may be additional architectural diagrams requested of the vendor after contract award. This will be
communicated to the vendor by the agency as needed during the project.
3.3.2 SOLUTION ROADMAP
A Solution Roadmap defines the vision and strategic elements of the solution. The Solution Roadmap is a plan
of action for how a Solution will evolve over time. The minimum content should include:
* Vision for the solution
* High-level functionality expected for each solution release into production environment
* High-level timeline
* Description of how customer feedback is collected and incorporated into solution enhancements
Describe the solution roadmap for your product. Include content on release strategies for functionality, roadmap
for technical architecture, how scalability of solution is planned.
3.3.3 IDENTITY AND ACCESS MANAGEMENT
The proposed solution must externalize identity and access management. The protocols describing the State's
Identity and Access Management can be found at the following link: Vendor Engagement Resources - Identity
& Access Management.
Describe how your solution supports the above protocols, as well as making them available for application
integration/consumption.
3.3.4 INTEGRATION APPROACH
Describe proposed solution capabilities to interoperate with other solutions. Identify the standards supported,
integrations platforms, adaptors, APIs, and the like.
3.3.5 DISASTER RECOVERY AND BUSINESS CONTINUITY
Describe the proposed solution capabilities related to the following areas:
Disaster Recovery Plan (DRP) - describe how proposed solution supports Recovery Point Objectives (RPO)
and Recovery Time Objectives (RTO) metrics.
System Backup - describe backup plan capabilities.
Disaster Recovery Testing - describe the frequency and test procedures for end-to-end disaster recovery
testing. Business Continuity Plan (BCP) - describe capabilities proposed solution can provide in support of
agency's continuity of operations and incident responses.
3.3.6 DATA MIGRATION
Describe approaches available for data conversion and/or data migration to load current data into proposed
solution.
3.3.7 APPLICATION MANAGEMENT
Describe how the proposed solution monitors and reports the metrics on system performance.
Describe how the proposed solution manages user administration.
Describe the audit capabilities of proposed solution related to management of the application.
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3.3.8 ACCESSIBILITY
Describe how the proposed solution complies with industry accessibility standards.
Provide product documentation that demonstrates how the proposed solution is digitally accessible or if not fully
accessible, provide the roadmap with timeline for remediation.
Standards include:
* W3C Web Accessibility Initiative - Web Content Accessibility Guidelines (WCAG) 2.1
* GSA Section 508
* Voluntary Product Accessibility Template (VPAT(R))
ENTERPRISE, SERVICES, AND STANDARDS
Vendors should refer to the Vendor Resources Page for information on North Carolina Department of
Information Technology regarding architecture, security, strategy, data, digital, identity and access
management and other general information on doing business with state IT process.
The Vendor Resources Page found at the following link: Vendor Engagement Resources. This site provides
vendors with statewide information and links referenced throughout the RFP document. Agencies may request
additional information.
3.4 FUNCTIONAL AND TECHNICAL REQUIREMENTS
3.4.1 FUNCTIONAL REQUIREMENTS
3.4.1.1 SCANNING & INVENTORY
a) Support Section 3.5.2 Deliverables 1 and 2 barcodes (e.g., Code 128, Code 39, QR).
b) Fast scan throughput; configurable feedback; validation prompts.
c) Asset lookup, field edits per role, condition/status updates, location confirmation, comments.
d) Offline mode with queued transactions and conflict resolution upon sync.
e) Batch mode and realtime mode; asset reconciliation (found/not found, retired, transferred).
f) Capture GPS, timestamp, and user ID (if enabled and approved).
g) Photo capture where hardware supports camera.
h) Configurable forms/fields and validation rules (Entityspecific).
i) The solution shall provide standard audit and reconciliation reports, including but not limited to:
* Assets scanned vs. expected
* Missing or unverified assets
* Location discrepancies
* Status changes
* Inventory completion certification by Entity
3.4.1.2 DATA MANAGEMENT & INTEGRATION
a) The solution shall provide fully supported, production-grade integration with:
* Ellucian Colleague ERP; and
* Ellucian Banner ERP, including the Banner Single Tenant Platform (STP) operating in a
Multi-Entity Processing (MEP) environment.
b) The solution shall support concurrent, parallel operation with Ellucian Colleague and Ellucian
Banner during extended transition periods. The Vendor shall demonstrate prior experience
operating a fixed-asset inventory solution in a concurrent, parallel ERP environment, where
multiple client organizations remained on different ERP platforms.
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c) The solution shall enforce strict logical segregation of Entity data, such that each community
college Entity may only access, view, modify, or transmit its own asset records.
d) Role-based access controls shall be enforced at the Entity level and aligned with ERP security
models.
e) Explicit exclusion language that vendors cannot "meet the requirement by explanation."
f) Integration shall comply with NCDIT security architecture standards, including encryption in
transit, authentication controls, logging, and auditability.
g) For avoidance of doubt, extract-review-re-upload processes, spreadsheet-based workflows,
manual data transformation, or any process requiring human intervention between scan capture
and ERP ingestion shall not satisfy the integration requirements of this RFP.
h) Integration shall be system-to-system, automated, and repeatable.
3.4.1.3 ADMINISTRATION & ROLES
a) Administrative functions shall support centralized oversight by the System Office, with
Entity-level delegation that allows colleges to operate independently within System-defined
controls.
b) Rolebased access (administrator, supervisor, auditor, scanner user).
c) Passwords/SSO and MFA where feasible.
d) Entitylevel tenancy or partitioning to segregate data.
e) Configurable retention and archival per State policies.
3.4.1.4 USABILITY
a) Intuitive UI; hotkeys; largefont modes; accessibility features.
b) Multilanguage capability (preferred).
c) Guided workflows for cycle counts, spot audits, retags, new acquisitions.
3.4.2 TECHNICAL REQUIREMENTS
3.4.2.1 HARDWARE (HANDHELD SCANNERS)
a) OS: Modern, supported Android Enterprise (preferred) or equivalent with 5+ years security
update roadmap.
b) CPU/RAM/Storage sufficient for responsive scanning and caching (min. 3GB RAM/32GB
storage).
c) Display: Sunlightreadable, glovefriendly touch.
d) Scan Engine: Industrialgrade 1D/2D with motion tolerance and lowcontrast reading.
e) Connectivity: Dualband WiFi (802.11ac/ax), WPA2/WPA3 enterprise auth; optional LTE;
Bluetooth 5.x.
f) Ruggedization: MILSTD drop; IP65+ ingress protection.
g) Battery: Userreplaceable; 10+ hours typical shift; battery health monitoring.
h) Peripherals: Chargers, cradles, holsters, stylus, screen protectors.
i) Security: Device encryption, kiosk/lockdown, EMM/MDM compatibility (e.g., Intune).
j) Warranty: Minimum 3 years with advanced exchange option; accidental damage plans
(optional).
k) Consumer-grade smartphones or tablets shall not be considered equivalent to ruggedized
handheld scanners for purposes of meeting minimum hardware requirements.
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