Integrated Communications Technology Solutions & Services Convenience Contract - 26

University of North Carolina at Greensboro
Invitation for Bid #: 69-3402
Integrated Communications Technology Solutions & Services
Convenience Contract - 26
Date Issued: Wednesday, June 10, 2026
Mandatory Pre-Bid Meeting: Wednesday, June 17, 2026 @ 3pm-4pm
Bid Due Date: Monday, July 20, 2026 no later than 2pm EDT
Bid Opening Date: Monday, July 20, 2026 @ 2:30pm EDT
Direct all inquiries concerning this IFB to:
Jim Riedel
Senior Procurement Specialist
Email: jmriedel@uncg.edu
Phone: (336) 334-4462

University of North Carolina at Greensboro
Invitation for Bid #
69-3402
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
___________________________________________________
Vendor Name
______________________________
Vendor eVP #
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
Electronic responses ONLY will be accepted for this solicitation.
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Refer ALL Inquiries regarding this IFB to: Invitation for Bids # 69-3402
Jim Riedel All information being presented as a response to this IFB must be
2nd Floor, Room 203F received ONLY via the eVP (Electronic Vendor Portal) no later than
840 Neal Street 2:00PM EDT on Monday, July 20, 2026. All responses received with a
Greensboro, NC 27403 date/time stamp of being after 7/20/2026 at 2:00pm EDT will not be
336-334-4462 considered.
jmriedel@uncg.edu
The bid opening will occur at 2:30pm EDT on Monday, July 20, 2026 via
Microsoft Teams.
Using Agency: UNC Greensboro Commodity No. and Description: 8116 - Integrated Communications
Requisition No.: TBD Technology Solutions & Services
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer
with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with UNC Greensboro, or from any person seeking to do business with UNC Greensboro. By
execution of this bid response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor
are not aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
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IFB #: 69-3402 -Integrated Communications Tech Soln-Svc CONV-26 Vendor: _____________________________
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by
mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this
IFB.
BID ACCEPTANCE
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.
Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of UNC Greensboro)
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IFB #: 69-3402 -Integrated Communications Tech Soln-Svc CONV-26 Vendor: _____________________________
Contents
1.0 PURPOSE AND BACKGROUND ........................................................................................................ 5
1.1 CONTRACT TERM....................................................................................................................................... 5
2.0 GENERAL INFORMATION ................................................................................................................ 5
2.1 INVITATION FOR BID DOCUMENT ............................................................................................................. 5
2.2 E-PROCUREMENT FEE (Not Applicable).................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ............................................................ 5
2.4 IFB SCHEDULE ............................................................................................................................................ 6
2.5 PRE-BID CONFERENCE ............................................................................................................................... 6
2.6 BID QUESTIONS ......................................................................................................................................... 6
2.7 BID SUBMITTAL AND MICROSOFT TEAMS OPENING INFORMATION ....................................................... 7
2.8 BID CONTENTS ........................................................................................................................................... 7
2.9 ALTERNATE BIDS........................................................................................................................................ 8
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................................................................................... 8
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................................... 8
3.1 METHOD OF AWARD ................................................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ................................... 9
3.3 BID EVALUATION PROCESS ....................................................................................................................... 9
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ....................................................................................... 10
3.5 INTERPRETATION OF TERMS AND PHRASES ........................................................................................... 10
4.0 REQUIREMENTS ........................................................................................................................... 10
4.1 PRICING ................................................................................................................................................... 10
4.1.1 IMPORT TARIFF TEMPORARY SURCHARGE ............................................................................................. 10
4.2 PRODUCT IDENTIFICATION...................................................................................................................... 11
4.3 TRANSPORTATION AND IDENTIFICATION ............................................................................................... 11
4.4 DELIVERY AND INSTALLATION ................................................................................................................. 11
4.5 AUTHORIZED RESELLER ........................................................................................................................... 11
4.6 WARRANTY .............................................................................................................................................. 12
4.7 HUB PARTICIPATION ............................................................................................................................... 12
4.8 REFERENCES ............................................................................................................................................ 12
4.9 VENDOR EXPERIENCE .............................................................................................................................. 12
4.10 VENDOR'S REPRESENTATIONS ................................................................................................................ 12
4.11 FINANCIAL STABILITY ............................................................................................................................... 12
4.12 AGENCY INSURANCE REQUIREMENTS MODIFICATION .......................................................................... 13
4.13 SUBCONTRACTORS ................................................................................................................................. 13
4.14 SECRETARY OF STATE REGISTRATION .................................................................................................... 13
4.15 SUSTAINABILITY EFFORTS ...................................................................................................................... 13
4.16 BACKGROUND CHECKS ................................................................................................................. 13
5.0 PRODUCT SPECIFICATIONS ........................................................................................................... 13
SPECIFICATIONS ...................................................................................................................................... 13
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IFB #: 69-3402 -Integrated Communications Tech Soln-Svc CONV-26 Vendor: _____________________________
5.2 CONTRACTOR REQUIREMENTS ............................................................................................................... 15
5.3 CERTIFICATION AND SAFETY LABELS ....................................................................................................... 15
5.4 CONTRACTOR PERFORMANCE REQUIREMENTS ..................................................................................... 15
6.0 CONTRACT ADMINISTRATION ...................................................................................................... 16
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ................................................................................... 17
6.2 CONTINUOUS IMPROVEMENT ................................................................................................................ 17
6.3 ACCEPTANCE OF WORK ........................................................................................................................... 17
6.4 INVOICES ................................................................................................................................................. 17
6.5 DISPUTE RESOLUTION ............................................................................................................................. 18
6.6 TRANSITION ASSISTANCE ........................................................................................................................ 18
6.7 PRODUCT RECALL .................................................................................................................................... 18
6.8 CONTRACT CHANGES .............................................................................................................................. 18
7.0 ATTACHMENTS ............................................................................................................................ 19
ATTACHMENT A: PRICING........................................................................................................................... 19
ATTACHMENT B: INSTRUCTIONS TO VENDORS ............................................................................................ 22
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ......................................................... 22
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION .................................................................. 22
ATTACHMENT E: CUSTOMER REFERENCE FORM .......................................................................................... 22
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ................................................................. 22
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ....................................................................... 22
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IFB #: 69-3402 -Integrated Communications Tech Soln-Svc CONV-26 Vendor: _____________________________
1.0 PURPOSE AND BACKGROUND
The University of North Carolina at Greensboro (UNCG) is actively seeking Contractors to provide "turnkey" services for
integrated communications technology solutions & services to include, but not limited to, telecommunications cabling
installations, moves, changes, and repairs to new and existing local area voice, data, or video network and systems located in
UNCG-managed facilities. The awarded contractor is expected to perform all work in full compliance with OSHA standards
meeting all national, state, and local codes. Bids shall list quoted Time and Material rates at the University campus. The
awarded contractor will fulfill the requirements contained herein. Any contract resulting from award of this solicitation will
be a convenience contract and the University makes no guarantee as to any minimum level of spend under the contract.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
1.1 CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution (the "Effective Date").
At the end of the Contract's initial term, UNC Greensboro shall have the option, in its sole discretion, to renew the Contract on
the same terms and conditions for up to four (4) additional one-year terms. UNC Greensboro will give the Vendor written
notice of its intent to exercise each option no later than fifteen (15) days before the end of the Contract's then-current term.
In addition, UNC Greensboro reserves the right to extend a contract term after the last active term.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE (Not Applicable)
ATTENTION: The E-Procurement fee may apply to this solicitation. See paragraph entitled ELECTRONIC PROCUREMENT of
the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this IFB.
If Vendors have questions, issues, or exceptions regarding any component within this IFB, those must be submitted as questions
in accordance with the instructions in the BID QUESTIONS Section. If UNC Greensboro determines that any changes will be
made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. UNC
Greensboro may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have
been addressed during the question-and-answer period, prior to contact award.
Other than through this process or negotiation under 01 NCAC 05B.0503, UNC Greensboro rejects and will not be required to
evaluate or consider any additional or modified terms and conditions submitted with Vendor's bid. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
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IFB #: 69-3402 -Integrated Communications Tech Soln-Svc CONV-26 Vendor: _____________________________
UNC Greensboro may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this
IFB response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's bid as nonresponsive.
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. UNC Greensboro will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB UNCG Wednesday, June 10, 2026
Hold Mandatory Pre-Bid Conference UNCG Wednesday, June 17, 2026 @ 3pm-4pm
Submit Written Questions Vendor Wednesday, June 24, 2026 no later than 1pm EDT
Provide Responses to Questions UNCG Tuesday, June 30, 2026
Submit Bids via eVP Vendor Monday, July 20, 2026 no later than 2pm EDT
Proposal Opening via Microsoft Teams UNCG Monday, July 20, 2026 @ 2:30pm EDT
Contract Award UNCG TBD
Contract Effective Date UNCG TBD
2.5 PRE-BID CONFERENCE
Mandatory Pre-Bid Conference
Date: Wednesday, June 17, 2026
Time: 3pm - 4pm EDT
Location: 840 Neal Street
Room Number 205 (Procurement Services Conference Room)
Greensboro, NC 27403
Contact #: Natsu L. Carr - Communications Infrastructure - (336) 334-4160
Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid conference. Attendees must
meet promptly. All attendees must sign in upon arrival and clearly indicate each prospective Vendor represented on the sign
in sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, PARTICIPATE IN THE PRE-BID CONFERENCE NOR SHALL THEIR
BID BE CONSIDERED. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that
space and circumstances allow.
The purpose of this visit [or conference] is for all prospective Vendors to apprise themselves with the conditions and
requirements which will affect the performance of the work called for by this IFB. Vendors shall stay for the duration of the site
visit [or conference]. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting
the work called for or implied by this IFB.
Vendors are cautioned that any information released to attendees during the site visit [or conference], other than that involving
the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this IFB,
must be confirmed by written addendum before it can be considered to be a part of this IFB and any resulting contract.
2.6 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
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IFB #: 69-3402 -Integrated Communications Tech Soln-Svc CONV-26 Vendor: _____________________________
Written questions shall be e-mailed to jmriedel@uncg.edu by the date and time specified above. Vendors will enter "IFB # 69-
3402: Questions" as the subject for the email. Question submittals will include a reference to the applicable IFB section and be
submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, UNC Greensboro's response, and any additional terms deemed
necessary by UNC Greensboro will be posted in the form of an addendum to the electronic Vendor Portal (eVP),
https://evp.nc.gov, and shall become an Addendum to this IFB. No information, instruction or advice provided orally or
informally by any State personnel, whether made in response to a question or otherwise in connection with this IFB, shall be
considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this IFB.
2.7 BID SUBMITTAL AND MICROSOFT TEAMS OPENING INFORMATION
Electronic responses through the eVP (Electronic Vendor Portal) ONLY will be
accepted for this solicitation.
IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the
specified time and date of opening. The date and time of receipt will be marked on each bid when received. Any bid or portion
thereof received after the bid submission deadline will be rejected.
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bid(s).
Vendors are strongly encouraged to allow sufficient time to upload bids.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB
periodically check UNC Greensboro's eVP website for any Addenda that may be issued prior to the bid opening date. All
Vendors shall be deemed to have read and understood all information in this IFB and all Addenda thereto.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/213440010877609?p=NWpUXDlqH7gvM8zGp1
Meeting ID: 213 440 010 877 609
Passcode: eA38V8aa
Need help? | System reference
Dial in by phone
+1 336-790-7381,,59627265# United States, Greensboro
Find a local number
Phone conference ID: 596 272 65#
For organizers: Meeting options | Reset dial-in PIN
2.8 BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in
UNC Greensboro rejecting Vendor's bid, in UNC Greensboro's sole discretion
Vendor RFP responses should include returning or uploading all pages, keeping the integrity of the original
solicitation (i.e. keeping pages in original order). Any additional information the vendor would like to include in
its proposal should be included at the end of the completed proposal document.
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IFB #: 69-3402 -Integrated Communications Tech Soln-Svc CONV-26 Vendor: _____________________________
a) Cover Letter, which must contain all of the following; (i) a statement that confirms that the Vendor has read the IFB in its
entirety, including all links, and all Addenda released in conjunction with the IFB; (ii) a statement that the Vendor agrees
to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's
agreement to comply with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid
Number.
c) Completed and signed version of EXECUTION PAGES, along with the body of the IFB.
d) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
e) Vendor's Response
f) Completed version of ATTACHMENT A: PRICING
g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
k) Proof of Required Certifications, Section 5.2
2.9 ALTERNATE BIDS
Unless provided otherwise in this IFB, Vendor may submit alternate bids for comparable Goods, various methods or levels of
Service(s), or that propose different options. Alternate bids must specifically identify the IFB requirements and advantage(s)
addressed by the alternate bid. Any alternate bid, in addition to the marking described above, must be clearly marked with the
legend: "Alternate Bid #69-3402 [for 'name of Vendor']". Each bid must be for a specific set of Goods and Services and must
include specific pricing. If a Vendor chooses to respond with various offerings, each must be offered with a separate price and
be contained in a separate bid. Each bid must be complete and independent of other bids offered.
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors referenced below which
are incorporated herein by this reference.
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria UNC Greensboro shall use to award contracts, as supplemented by
the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however,
all award decisions shall be in UNC Greensboro's best interest.
All responsive bids will be reviewed, and award(s) will be based on the responsive bid(s) offering the lowest price that meets
the specifications to include any required verifications set out herein, such as but not limited to past performance,
references, required professional licensure & certifications and financial documents.
While the intent of this IFB is to award a Contract(s) to multiple Vendors for all line items, UNC Greensboro reserves the right
to make separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel
this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to UNC Greensboro to do so. A
primary award may also be designated, with secondary or tertiary awards, as may be required to service the needs of the
University.
UNC Greensboro reserves the right to waive any minor informality or technicality in bids received.
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