Bertie County 911 Communications New Facility

Bertie County 911 Communications New Facility HCM Project No. 225256.00
Windsor, NC
SECTION 001200 - INVITATION TO BID
Contractors are invited to submit SEALED BIDS for the bidding of the facility renovation
for Alamance County Emergency Services facility.
BIDS ARE INVITED ON A LUMP SUM BASIS FOR THE FOLLOWING CONTRACT(S):
Contract 1 ............................................................ General Construction
Drawings will be available on, or about, Wednesday May 27, 2026.
Sealed bid proposals for the Bertie County 911 Communications New Facility will be
received by Bertie County, County Manager, 106 Dundee St., Windsor, NC 27983 until
2:00 P.M. on Thursday, June 25, 2026. Bidders are to submit one (1) original of their bid
package. Bids submitted after the 2:00 P.M. deadline will NOT be accepted. The bids will be
opened and read aloud at 2:00 P.M. in the Commissioner's Chambers at Bertie County
Manager's Office located at 106 Dundee St., Windsor, NC 27983. Faxed bids will not be
accepted. No award of the contract will be made at the bid opening.
Bids must be submitted in a sealed envelope and clearly marked with the project name and
opening date. Bids must be received prior to 2:00 P.M. local time on the day of the bid opening
at which time all proposals will be publicly opened and read at their scheduled time and location
per the bid documents.
As part of the bid evaluation process, Bertie County reserves the right to hold bid evaluation
meetings with selected contractors prior to selection and recommendation for a construction
contract. If such bid evaluation meetings are needed, they will be held on Monday, June 29,
2026, starting at 9:00AM at a location to be determined. Contractors will be notified prior to
the scheduled time should it be deemed necessary.
A non-mandatory pre-bid meeting has been scheduled to be held virtually via Zoom, on
Thursday June 11, 2026 at 1pm. at Meeting ID: 995 4049 6235; Passcode: 736729. A site
visit for prospective bidders may be scheduled upon request and at the sole discretion of the
Owner. Requests will be coordinated with other bidders and the Architect's office.
The project consists of a new facility for the Bertie County 911 Communications Center for
Bertie County.
BID SECURITY
A. Bid Security shall be made payable to the Owner, Bertie County, in the amount of 5
percent (5%) of the Base Bid sum. Security shall be either CERTIFIED CHECK, BANK
CASHIERS CHECK or BID BOND issued by the Surety licensed to conduct business in
the state in which the Project is being constructed. The Owner reserves the right to
approve the sufficiency of the required bid security.
B. The successful bidder's Security will be retained until the successful bidder has signed the
Contract and furnished the required PAYMENT and PERFORMANCE BONDS. The
Owner reserves the right to retain the Security of the next three (3) lowest bidders until the
INVITATION TO BID 001200 - Page 1

Bertie County 911 Communications New Facility HCM Project No. 225256.00
Windsor, NC
lowest Bidder enters into a Contract or until ninety (90) days after bid opening, whichever
is the shorter. All other Bid Security will be returned as soon as practical. If any Bidder
refuses to enter into a Contract, the Owner will retain its Bid Security as liquidated
damages, but not as a penalty.
C. The Bid Security is to be submitted and attached to the BID FORM at the time of
submission of Bids.
All contractors and subcontractors involved with the project will, to the extent practical, use
North Carolina products, materials, services and labor in the implementation of their projects.
Additionally, contractor compliance with equal employment opportunity requirements of North
Carolina NC G. S. 126-16 Equal Employment Opportunity shall be required.
Bertie County is an affirmative action/equal opportunity employer that selects contractors
without consideration of race, religion, color, ethnic background, sex, age or handicapped
status. Minority-owned businesses are encouraged to submit bids.
It is the policy of Bertie County to award public building contracts without regard to race,
religion, color, creed, national origin, sex, age, or handicapping condition, as defined in G.S.
168A-3. [143-128.2(h)].
Bertie County reserves the right to reject any or all bids and to waive any or all irregularities,
mistakes, omissions or informalities relative thereto. The date and time for the submittals of
questions and for the submittal of bids as set forth in the Contract Documents shall be deemed
mandatory. The failure to meet all submittal dates as set forth shall constitute a defect in the bid
submission, which shall be grounds for rejection of the bid as non-responsive. The failure to
meet any submittal dates shall not be considered a waivable irregularity omission or informality.
E-mailed questions should be directed to: SCHRADERGROUP, a Hord Coplan Macht Studio,
Attn: Anne Lebo alebo@hcmdesign.com and/ or Harry Pettoni at hpettoni@sgarc.com.
Bidders must comply with the Prevailing Wage Rates as determined for Bertie County, North
Carolina as determined by the North Carolina Department of Labor and the United States
Department of Labor's Wage and Hour Division.
The Contract Documents may be reviewed for bidding purposes without charge during business
hours at the following location:
Bertie County
Office of the County Manager
106 Dundee St.
Windsor, NC 27893
Phone: 252-794-5300
SCHRADERGROUP, a Hord Coplan Macht Studio
4208 Six Forks Road, Suite 1000
Raleigh, NC 27609
252-424-5968 (Anne Lebo, direct)
alebo@hcmdesign.com
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Bertie County 911 Communications New Facility HCM Project No. 225256.00
Windsor, NC
Builders and Contractors Exchange
1118 Azalea Garden Road
Norfolk, VA 23502
Phone: 757-858-0680
McGraw Hill/Dodge
1015 Chestnut Street
Philadelphia, PA 19107
Phone : 215-627-6493
ARC Document Solutions Morrisville
951 Aviation Pkwy
Morrisville, NC 27560
919-388-9900
Sharpe Co. Raleigh
5606 Chapel Hill Rd
Raleigh, NC 27607
800-688-0692
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Bertie County 911 Communications New Facility HCM Project No. 225256.00
Windsor, NC
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INVITATION TO BID 001200 - Page 4