Lunar Freezer System

Active

Contract Opportunity

Modification 10 – January 23, 2025

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made:

• Removed all references regarding the Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan and its requirements throughout the LFS DRFP.

This modification is performed in accordance with the following:

• White House Presidential Executive Orders titled “Ending Radical and Wasteful Government DEI Programs and Preferencing” and “Initial Rescissions of Harmful Executive Orders and Actions”, which repeal Executive Order 14035, “Diversity, Equity, Inclusion and Accessibility in the Federal Workforce”, and


• OPM Memorandum titled “Initial Guidance Regarding DEIA Executive Orders,” dated January 21, 2025

The following changes are made to the Attachment Section:

• SF30 80JSC023LFS - DRFP Amend.1


• Draft RFP 80JSC023LFS Amend.1


• J1 Data Requirements List (DRL) and Data Requirements Description (DRDs) Amend.1

The due date for responses is NOT extended.

Please email any questions regarding this posting to jonathan.anzures@nasa.gov and linda.b.benitezrivera@nasa.gov.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

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Modification 9 - January 17, 2025

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made:

• Updated attachment: LFS_DraftRFP_Questions and Answers.pdf

Please email any questions regarding this posting to jonathan.anzures@nasa.gov and linda.b.benitezrivera@nasa.gov.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

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Modification 8 - December 20, 2024

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made:

• Updated attachment: Updated Interested Parties List.pdf

Please email any questions regarding this posting to jonathan.anzures@nasa.gov and linda.b.benitezrivera@nasa.gov.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

_____________________________________________________________________________________________________

Modification 7 - December 13, 2024

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the Draft Request for Proposal (DRFP) and its attachments are hereby posted.

The LFS attachments are revised and updated to include the following files:

• Draft Request For Proposal (DRFP) Cover Letter.pdf


• Draft RFP 80JSC023LFS.pdf


• J1 Data Requirements List (DRL) and Data Requirements Description (DRDs).pdf


• L-1 Cost Reimbursable Cost Template.xlsx


• L-2 PP-Questionnaire.docx


• L-3 Past Performance Consent Letter.docx


• L-4 Past Performance Matrix.xlsx

The government requests feedback from industry in the following areas:

• Small Business Goals


• Any sections of the DRFP or requirements that require clarification or additional information.

In an effort to achieve attainable goals and enable both the Government and the offeror to be successful, the Government is requesting that interested offerors submit their target small business goals and expected participation with the Lunar Freezer System acquisition as a response to this Draft RFP. Per NFS 1852.219-73 SMALL BUSINESS SUBCONTRACTING PLAN (MAY 1999), offerors shall propose Small Business goals in accordance with the DRD "MGMT-02 Small Business Subcontracting Plan". In response to this Draft RFP, please outline attainable small business goals by filling out the model contract's clause "H. 4 JSC 52.219-90 SMALL BUSINESS SUBCONTRACTING GOALS (JUN 2022)" percentages. The Government aspires to implement goals that industry can attain, within reason, based on corporate experience and market research related to this procurement type instead of implementing goals that might not be attainable. Please note that the Contracting Officer will review all responses provided by industry partners and work with the local NASA JSC Small Business Professional to determine the final stated goals for the official RFP. Information provided by industry in response to this Draft RFP is not a guarantee that the offeror's desired goals will be utilized.

Upon issuance of the official RFP, and in accordance with the DRD MGMT-02 Small Business Subcontracting Plan, offerors will be required to submit a Subcontracting Plan upon initial proposal, and prior to contract award. The Government intends on negotiating final small business goals prior to contract award.

THIS IS NOT A REQUEST FOR PROPOSAL. NO PROPOSALS ARE TO BE SUBMITTED IN RESPONSE TO THIS NOTICE. This notice is issued by NASA Johnson Space Center to post a DRFP to solicit responses from interested parties and feedback. This document is for information and planning purposes and to allow industry the opportunity to verify reasonableness and feasibility of the requirement, as well as promote competition. This DRFP is not to be construed as a commitment to the Government, nor will the Government pay for the information submitted in response.

All comments or questions regarding this DRFP shall be submitted in the template: Questions and Answers template - LFS.xlsx, and submitted via email to the Contracting Officer via email at jonathan.anzures@nasa.gov, by 5pm CST on January 6th, 2025 after the release of this DRFP. When responding reference solicitation number 80JSC023LFS LFS DRFP. If a solicitation is released, then it and any additional documents will be available on www.SAM.gov.

Please email any questions regarding this posting to: jonathan.anzures@nasa.gov and linda.b.benitezrivera@nasa.gov.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

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Modification 6 - December 10, 2024

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made:

• The Draft Request for Proposal (DRFP) is planning released on December 12, 2024. The Government intends on soliciting Questions and all inquiries related to the DRFP from Industry. The Government intends to respond and provide answers, as applicable, after the due date. The Government wants to provide flexibility during the holiday season for industry to provide its feedback/questions, and will provide more time than normal for responses due. The Questions/feedback is not due until 5pm CST on January 6th, 2025, giving industry over 3 weeks to respond by submission of the provided form. This offers flexibility allotting more time before and after the holidays for responses. The Government intends on providing Answers/Responses to questions and inquiries the following weeks prior to Final RRP date of January 22, 2025.


• Posting attachment, file: Questions and Answers template - LFS.xlsx

Please submit the Questions and Answers template - LFS.xlsx via email, and also any questions regarding this posting to: jonathan.anzures@nasa.gov and linda.b.benitezrivera@nasa.gov.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

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Modification 5 – November 8, 2024

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made:

• Posting of updated Draft SOW and DRD’s

Please email any questions regarding this posting to jonathan.anzures@nasa.gov and linda.b.benitezrivera@nasa.gov.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

_____________________________________________________________________________________________________

Modification 4 – October 21, 2024

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made:

• 
  

  Posting of Technical Library,

  
  


• 
  

  Posting of Draft PTRS, and

  
  

• 
  

  Updated Interested Parties List

  
  

OBTAINING ACCESS TO EXPORT CONTROLLED CONTENT:

To request access to the LFS Technical Library, individuals must provide a completed “LFS Technical Library Request Form” to the Points of Contacts (POCs) listed in this notice. When responding, reference “80JSC023LFS Technical Library Access” in the subject line.

Individuals requesting access to the Controlled Technical Library must provide the following information to the Contracting Officer, Jonathan Anzures at jonathan.anzures@nasa.gov, and Contract Specialist, Linda Benitez at linda.b.benitezrivera@nasa.gov. The submitting individual shall verify that the information provided to NASA is correct, complete, and accurate. Vendors are responsible for ensuring their compliance with all U.S. export regulations per the LFS Technical Library Request Form. Please note that once the request form is submitted, you must have a log-in for sam.gov and once logged-in you must click the request access button in the attachments/links section of the announcement. If approved, you will be granted access to all LFS Technical Library zip documents.

Please email any questions regarding this posting to jonathan.anzures@nasa.gov and linda.b.benitezrivera@nasa.gov.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

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Modification 3 - July 30, 2024

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made:

1. Posting of the Industry Day - One-on-One Questions & Answers

2. Posting of the Interested Parties List.

Please email any questions regarding this posting to jonathan.anzures@nasa.gov and victoria.n.miller@nasa.gov.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

_____________________________________________________________________________________________________

Modification 2 - July 10, 2024

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made:

1. Posting of Industry Day Charts,


2. 
   

   Posting of the LFS DRAFT_Statement of Work (SOW),

   
   


3. Industry Day Event Microsoft Teams Meeting Information, and


4. 
   

   Notification of Recording of Industry Day and One-on-One Meetings.

   
   

Industry Day Event Microsoft Teams Meeting Information:

Join the meeting now:

Meeting ID: 291 756 863 402

Passcode: 7HwKKo

Or Dial in by phone

+1 256-715-9946,,888145859# United States, Huntsville

Phone conference ID: 888 145 859#

Notification of Recordings of Industry Day and One-on-One Meetings:

The Government will be recording the Industry Day Presentation and any subsequent One-on-One Meetings that arise. If your company would like to also record the presentation, it may do so at its own expense and ability. The Government will not be providing any copies of the recordings.

Please email any questions regarding this posting to Jonathan Anzures, jonathan.anzures@nasa.gov, and Victoria Miller, victoria.n.miller@nasa.gov.

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Modification 1 - June 19, 2024

This is a modification to the synopsis entitled Lunar Freezer System (LFS) 80JSC023LFS which was posted on September 29, 2023. You are notified that the following changes are made: Industry Day Annoucement and Update Secondary Point of Contact.

To facilitate open communications with industry, the Johnson Space Center (JSC) plans to conduct an Industry Day for the Lunar Freezer System (LFS) Acquisition. The presentation for Industry Day will be held on Wednesday, July 17, 2024 via Microsoft Teams Meeting, at 10:00 a.m. Central Time. The Government will also provide one-on-one communication opportunities via Microsoft Team Meeting, on Wednesday through Thursday, July 17-18, 2024, from 1:00 p.m. – 5:50 p.m. Central Time or on Microsoft Teams. Participation for the one-on-one is limited to three (3) individuals from each company/team. One-on-one meetings will occur via Microsoft Teams and will not exceed 40 minutes.

Email RSVP

Please RSVP for the Industry Day event, and one-on-one meetings by No Later Than (NLT) Friday, July 12, 2024, 5:00 p.m. Central Time by sending an email to the following addresses:

Jonathan Anzures – jonathan.anzures@nasa.gov

Victoria Miller – victoria.n.miller@nasa.gov

The email RSVP must include the following information:

1. Company name, address, main Point of Contact information (name,phone number, email address), and System for Award Management (SAM) Unique Entity ID.


2. An indication as to whether your company wishes to be added to the Interested Parties list, which will be publicly available after Industry Day on the LFS website.


3. If a one-on-one meeting is desired, please indicate request and provide the names and position descriptions of the attendees (limited to three (3)),as well as contact information (name, phone number, email address).

NOTE: E-mail request(s):

Due to the potential volume of e-mail requests, as well as to distinguish the requests from all other e-mail, please annotate in the subject line indicating: “Lunar Freezer Systems (LFS): Industry Day Participation.”

Due to the potential volume of one-on-one meeting requests, meetings will be reserved on a First Come, First Serve basis.

A confirmation email will be sent to acknowledge your Industry Day participation, one-on-one meeting request with date, time, and location information, and further information.

Appointment times will be contingent on the availability of each Director and/or Deputy Director, and Technical Leads (Division and/or Office Chiefs). However, we will attempt to schedule your meeting as quickly as possible to obviate unnecessary delays.

Please email any questions regarding this posting to jonathan.anzures@nasa.gov and victoria.n.miller@nasa.gov. For any questions submitted at Industry Day, the Government will officially respond to all questions by posting responses to SAM.gov and the LFS website after Industry Day. Note: Questions pertaining to the Industry Day content will be accepted via email through 5:00 p.m. Central Time Friday, July 19, 2024.

Recording devices are prohibited.

The due date for responses is not extended.

Offerors are responsible for monitoring this site for the release of the solicitation and any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

One-on-One Meetings

The following topics may be discussed:

1. The general purpose of the announced procurement;


2. Any information about JSC that NASA has already made accessible to the public or is otherwise being made available to all potential offerors;


3. Historical information about the general nature or scope of prior contracts whose requirements will be addressed in whole or in part under a follow-on procurement;


4. Information that describes the federal procurement process as defined by the Federal Acquisition Regulation (FAR), NASA FAR Supplement (NFS), or other published procurement policy documents; and


5. Procurement specific information already published such as information contained in the acquisition forecast, Statement of Work (SOW), and pre-solicitation synopses.

Questions regarding the subjects below will not be discussed:

1. Proprietary or confidential business information of incumbent contractor(s) or other business entities;


2. Privacy Act protected information such as, incumbent contractor employees’ personal data;


3. Trade Secrets Act protected information;


4. Speculation on what the Government might be looking for in proposals;


5. Different technical and management approaches;


6. Technical Efficiencies;


7. Any particular Government Emphasis; and


8. Incumbent’s performance.

Secondary Point of Contact

Name: Jonathan Anzures

Email: jonathan.anzures@nasa.gov

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THIS IS NOT A REQUEST FOR PROPOSAL. NO PROPOSALS ARE TO BE SUBMITTED IN RESPONSE TO THIS NOTICE.

This notice is issued by the NASA/JSC to post a Capabilities Statement and Capabilities Questions (see attachments) to solicit responses from interested parties. This document is for information and planning purposes and to allow industry the opportunity to verify reasonableness and feasibility of the requirement, as well as promote competition.

To support the Lunar Freezer System project development, the NASA Moon to Mars program is to solicit information regarding existing capabilities and concepts in support of the freezer development efforts. NASA appreciates responses from all capable and qualified sources including, but not limited to, NASA Centers, universities, university affiliated research centers, federally-funded research and development centers, private or public companies, and government research laboratories.

A key requirement in this project is that the technology under consideration must be at a technical readiness level (TRL) of 4 or greater to support the efficient project development and implementation of a new lunar freezer, with qualification unit delivery in approximately 3 years from authority to proceed (ATP).

Please answer the questions addressed in the document titled, “Key Capabilities Questions”.

Additional Information

If your organization has the potential capacity to perform some or all contract services listed above, please provide the following information to the best of your ability. Partial responses are also accepted.

1. Organization name, address, email address, Web site address, telephone number, CAGE code, and size and type (large, small, women owned…) of ownership for the organization, and the number of years in business.


2. Discuss your company’s ability to perform each of the services listed above.


3. If subcontracting or joint venture is anticipated in order to deliver technical capability, organizations should address the anticipated administrative and management structure of such arrangements (if this information is known at this time). Also address what elements of work would be performed by the prime or joint venture and which elements would be performed by subcontractors.

If the Government issues a Request for Proposal (RFP), the government reserves the right to restrict the procurement to small businesses. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

This presolicitation synopsis is not to be construed as a commitment by the Government, nor will the Government pay for the information submitted in response. The Government may not respond to questions/concerns submitted. The Government will use the information to finalize the RFP as necessary.

All comments or questions shall be submitted electronically via email to Victoria N. Miller, BH, victoria.n.miller@nasa.gov and Wendy Crisman, BH, wendy.s.crisman@nasa.gov, no later than 4:00 PM CST, Friday, October 20, 2023. When responding reference 80JSC023LFS.

NASA Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at : https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf

If a solicitation is released, then it and any additional documents will be available on www.Sam.gov. It is the offeror's responsibility to monitor this website for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation and amendments, if any.

Attachments/Links