RFP: Manufactured Home Removal

Henderson County Government
RFP: Manufactured Home Removal
Date of Issue: June 12, 2026
Due Date: July 13, 2026, at 3:00PM EST
Direct all inquiries concerning this ITB to:
Matt Champion
Zoning Administrator
Phone: 828-694-6555
Email: mchampion@hendersoncountync.gov
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PROPOSAL FORM
GENERAL
Pursuant to the General Statutes of North Carolina and Henderson County policy, proposals, subject to
the conditions and specifications herein, are invited for demolition services. Proposals may be
submitted via email to mchampion@hendersoncountync.gov or mail to Henderson County Code
Enforcement, at 100 N King St., Hendersonville, NC 28792. Proposals will be due on July 13, 2026, at
3:00PM EST.
PRICING
The bidder has carefully examined the annexed form of specifications and instructions to bidders and
hereby declares that they will furnish the demolition services called for in the manner prescribed in
the specifications and instructions to bidders for the following price:
Description Cost Per Unit
DEMOLITION COST FOR UP TO 10 UNITS
(Includes Tipping Fees up to 20,000 lbs.)
The cost per unit shall be inclusive of all applicable fees, permits, and taxes.
OFFER AND ACCEPTANCE
Henderson County seeks bids for the services described in this solicitation. The County's acceptance of
any offer must be demonstrated by execution of the acceptance found below. Acceptance shall create a
contract having an order of precedence as follows: In cases of conflict between documents comprising
the contract, the order of precedence shall be (1) special terms and conditions specific to this ITB/RFP, (2)
specifications and requirements under the Instruction to Bidders, (3) Hendeson County Terms and
Conditions of this ITB/RFP, and (4) the agreed portions of the awarded Vendor's offer. No contract shall
be binding on the County until an encumbrance of funds and preaudit has been made for payment of
the sums due under the contract.
EXECUTION
In compliance with this Invitation for Bid/Request for Proposals, and subject to all the conditions herein,
the undersigned offers and agrees to furnish any or all services or goods upon which prices are offered,
at the price(s) offered herein, within the time specified herein. By executing this offer, I certify that this
offer is submitted competitively and without collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers will not be
accepted.
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OFFEROR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY, STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for ninety (90), days from date of offer opening unless otherwise stated here: ____ days.
ACCEPTANCE OF OFFER
If any or all parts of this ITB/RFQ are accepted, an authorized representative of Hendeson County shall affix
their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).
FOR COUNTY USE ONLY
Offer accepted and contract awarded pursuant to Purchase or Contract Order number _________ this
______ day of _____________________, 20____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of Henderson
County).
This instrument has been preaudited in the manner required by the Local Government Budget &
Fiscal Control Act. N.C.G.S. 159-28(a).
Henderson County Finance Director
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Proposal Checklist
Be aware of the proposal opening date and time as indicated on the first page of this proposal.

All signatures must be by a company officer or agent who is authorized to enter into and sign

proposal documents.
Have you read and understood the "Terms and Conditions" and the requirements contain with

the RFP for submitting a proposal?
Have you read and do you completely understand all the scope of work of this RFP?

Have you submitted the requested number of copies of your proposal and included all the

requested literature and specifications?
If an addendum to the specifications was issued, has it been signed and returned with this

proposal?
Have you enclosed statements explaining any exceptions made to the scope of work?

Have you included executed copies of the attachments?

Have you included a Certificate of Insurance with minimum limits provided herein naming

Henderson County as additionally insured?
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Section 1: Overview
Henderson County has dedicated funding to assist citizens in the removal of uninhabitable
manufactured homes. This request for proposals will allow contractors to bid on demolishing these
homes on behalf of Henderson County. These homes will not be able to be transported and must be
demolished on site. The process requires equipment to demolish the home and transport the materials
to the appropriate destinations as well as adequate labor.
Section 2: RFP Schedule
Listed below are the dates and times by which stated actions must be taken or completed. The County
may determine, in its sole discretion, that it is necessary to change any of these dates and times. Should
changes be required, proper notice will be provided to potential bidders. All listed times are Eastern
standard times.
Action Time Date
RFP issued 5:00 PM June 12, 2026
Deadline for Questions 5:00 PM June 29, 2026
County Responses 5:00 PM July 6, 2026
RFP Due 3:00 PM July 13, 2026
Section 3: RFP Contact
Any and all questions, concerns, and requests for additional information, shall be directed to the
Henderson County Code Enforcement to the attention of the Zoning Administrator:
Matt Champion
mchampion@hendersoncountync.gov
Section 4: Bidder Questions
It shall be the bidder's responsibility to read the Instructions, Henderson County's terms and conditions,
all relevant exhibits and attachments, and any other components made as a part of this RFP and comply
with all requirements and the scope of work contained herein. Bidders also are responsible for obtaining
and complying with all Addenda and other changes that may be issued in connection with this RFP.
If Bidders have questions, issues, or exceptions regarding any term, condition, or other component
within this RFP, those must be submitted as questions pursuant to Section 2: RFP Schedule. If
Henderson County determines that any changes will be made as a result of the questions asked, then
such decisions will be communicated in the form of an RFP addendum, which will be posted to the
County's website at https://www.hendersoncountync.gov/rfps.
Section 5: How to Submit Proposals
I. Proposals may be submitted via email to mchampion@hendersoncountync.gov.
II. Proposals may be mailed or delivered as follows:
Mailing & Delivery Address:
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RFP: Manufactured Home Removal
Henderson County Code Enforcement
100 N King St
Hendersonville, NC 28792
III. Please note proposals not received by the time and date specified on the Proposal Form will not
be opened or considered.
IV. Any costs associated with the preparation and delivery of a submission related to this proposal
will be borne solely by the vendor.
V. Submittals are neither a contractual offer nor a commitment to purchase services. The County
assumes no contractual obligation because of the issuance of this RFP.
Section 6: Scope of Work
I. General
The contractor shall provide all materials, tools, machinery, labor, and supervision necessary for
the demolition work on properties designated by Henderson County. Demolition work shall
include removal of all debris from the demolition site. Concrete block or foundations may be
left on site to reduce transport weight.
II. Site Assumption
To allow each contractor to bid equally for this project, the following scenario should be used to
estimate the cost per demolition. The site will have adequate access to allow a dump truck with
low-boy trailer and backhoe to the site. The home is a 14' x70' metal on metal home with frame
and axles. The home will be empty, and the estimated weight of landfill materials will be 20,000
lbs. The weight of the frame and axles will be 1,000 lbs. and the weight of the aluminum siding,
window frames and roof will be 300 lbs. Henderson County will reimburse additional tipping
fees over 20,000 lbs. There will be no additional funding for lack of recyclable materials.
III. Number of Units to be Removed and Contract Term
This RFP shall be for the demolition of up to 10 units. The contract, when executed, will be valid
until 06/30/2027. Please note that the number of units demolished under this contract shall be
at the sole discretion of Henderson County and not to exceed 10 sites.
IV. Specifications
a. Shall clear and demolish the parcel of all structures, improvements, and debris.
b. No materials shall be stored or accumulated in any area but should be transported
directly from the site to the landfill or recycling center.
c. The contractor shall be responsible for the removal and proper disposal of all materials
and shall provide Henderson County with landfill tipping receipts from the Henderson
County Transfer Station and receipts from a certified Recycling Company prior to release
of payment. All loads shall be covered and secured prior to and during transport.
d. The contractor shall demolish each dwelling and leave lot machine clean to the
satisfaction of inspector.
e. Henderson County will be responsible for detection and safe removal of mercury
thermostats and fluorescent lighting. These items will be taken to the Henderson County
Transfer Station and maintained in the Household Hazardous Waste Building.
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V. Permitting
a. The property owner shall be responsible for obtaining all permits and will contact all
utility providers (water, sewer, electric, gas and cable) prior to commencement of
demolition activities to ensure that disconnection has been made.
VI. Special Conditions & Terms.
a. Project Timeline: At the request of Henderson County the bidder must provide a timeline
of demolition from inception to completion.
b. The contractor will meet Drug Free Workplace Requirements by: Publishing a statement
notifying employees that the unlawful manufacture, distribution, dispensing, possession,
or use of a controlled substance is prohibited in the grantee's workplace and specifying
the actions that will be taken against employees for violation of such prohibition.
c. All contractors must comply with special conditions established concerning equal
employment, affirmative action, and business opportunities.
d. The contractor will relieve Henderson County of any and all liabilities for damages
incurred by the Contractor during the demolition of said structure(s). A certificate of
insurance shall be provided per Section 12 of this RFP.
e. The contractor relieves Henderson County of all liability in the disposal of debris. The
contractor is responsible for all fees and permits, if applicable.
f. No proposals will be accepted from contractors who have violated Henderson County
Codes or Ordinances.
VII. Acceptance of Work
a. The bidder shall perform a final walk through with a County representative upon
completion.
b. Henderson County shall receive all inspections, certifications, and permits required by
local and State agencies as applicable. Henderson County is to receive written copies of
all.
c. No payment shall be made until all work is satisfactorily completed and approved by
Henderson County.
Section 7: Bid Proposal Requirements
Bidders shall provide the information requested within this RFP and include an authorized signature
where required. RFP responses shall include the following items and those attachments should be
arranged in the following order:
I. Cover Letter (Identify Project Manager)
II. Bidder Experience & Capability
Bidder shall provide information on its experience and qualifications, which enable it to
provide the services as described herein, including, but not limited to the following:
* Brief history of the company
* Experience performing the services requested in this RFP.
* Any other information regarding the vendor's experience, which will assist in
evaluating the proposal and making an ultimate decision.
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III. References
Indicate below three agencies for which you have provided demolition services within the past
three years:
Firm: _____________________________________________________________
Contract Name: ____________________________________________________
Phone Number: ____________________________________________________
Firm: _____________________________________________________________
Contract Name: ____________________________________________________
Phone Number: ____________________________________________________
Firm: _____________________________________________________________
Contract Name: ____________________________________________________
Phone Number: ____________________________________________________
The County may or may not contact the references provided. To determine the vendor's past
performance, the County may ask any questions it deems are in its best interests.
V. PROPOSAL FORM: Submit all prices and offers on the PROPOSAL FORM provided herein. All
proposals must be submitted and signed by an authorized representative with all erasures or
corrections initialed and dated.
VI. Addendum(s): If applicable, bidders shall include signed addendum(s) with their proposal
submittal acknowledging the modifications made to the proposal document.
VII. Executed Attachments, as applicable.
Section 8: Method of Award & Evaluation Process
I. Method of Award
The method of award will be based on the most advantageous proposal as defined by the
County considering price, technical merit, and past performance as defined by Section 9:
Evaluation Criteria.
The County reserves the right to reject any or all proposals, waive technicalities and to be the
sole judge of the suitability of the services for its intended use as allowed by law and further
specifically reserves the right to make the award in the best interest of the County.
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II. Public Record
Proposals submitted shall not become a public record until a contract is awarded.
III. Proposal Evaluation Process
Henderson County shall review all responses to this RFP to confirm that they meet the
specifications and requirements of the RFP. Proposals submitted by the deadline will be
evaluated and ranked by a selection committee comprised of representatives of Henderson
County. The selection committee will then make a recommendation for the award.
Section 9: Evaluation Criteria
Proposals shall be evaluated based upon the matrix below:
Criteria (a) (b) (a) X (b)
Weight Score (1-5) Weighted
Score
Bidder Experience and Capability 25
References 10
Cost 65
Final Score
Proposals will be evaluated using a standardized scoring system. Each criteria component will be
assigned points ranging from 1 - 5 according to the extent to which the proposed system meets
the stated requirements. The points will be assigned as follows:
* 5 points: Fully meets.
* 4 points: Meets with minor gaps (no compromise required)
* 3 points: Meets with moderate gaps (some compromise required)
* 2 points: Partially meets with significant gaps (compromise required)
* 1 point: Does not meet.
Cost will be calculated with a formula using a ratio method, in which the lowest cost receives the
maximum points allowed and other proposals receive a percentage of the points available based
on their cost relationship to the lowest. This is determined by applying the following formula:
Lowest Cost_______ X Maximum Points Available = Score
Cost being Evaluated.
The points for each criteria component will be multiplied by the percentage weight listed above and
totaled.
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Section 10: Terms and Conditions
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
shown in the document found online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/4261
1/terms_conditions.15.23_0.pdf
These Terms and Conditions, which refer to a "purchase order", shall be deemed to be included in any
contract entered into as a result of this Request for Proposal ("RFP").
Any attempt by a proposed contracting party (the "Bidder") under the RFP to exclude any of these
Terms and Conditions shall cause any bid or proposal made in response to this RFP to be deemed to be
non-responsive (unless Henderson County has notified the Bidder that the funding source for the goods
or work sought under this ITB is not federal funds, in which case those provisions under number 15 of
the Terms and Conditions (and all subparts thereunder) may be excluded from a bid or proposal.
Section 11: Minimum Insurance Requirements
Bidder shall provide an Insurance Certificate naming Henderson County as additionally insured per the
attached certificate of insurance. Should different insurance limits be established between the vendor
and the County, the Certificate of Insurance with Henderson County named as additional insured shall
be contained herein.
Required Coverage Minimum Insurance Limits
Workers' Compensation Statutory/Employers Liability: $500,000/$500,000/$500,000
General Liability $1M per occurrence/$2M aggregate
Automobile $1M per occurrence/Combined Single Limit
Additional Insured Status Required
Section 12: Funding Source
This request for proposal is funded with County Funds.
Section 13: Attachments
Attachment I: Vendor Information Form
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