Ohio Dept. of Commerce - State Fire Marshal - FY25 - Non-IT Commercial Grade Treadmills

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

SRC0000028269

3/19/2025 12:00:00 PM

The Ohio Department of Commerce, State Fire Marshal, is soliciting bids for two (2) commercial grade treadmills for use by SFM Academy students.  Please see the below scope of work for required techincal specifications.

Ohio Department of Commerce State Fire Marshal – Ohio Fire Academy 8895 East Main Street, Reynoldsburg, Ohio 43068

SECTION I. GENERAL OVERVIEW
1.1 Overview -

•Purpose –
Ohio Department of Commerce
State Fire Marshal – Ohio Fire Academy (OFA)
8895 East Main Street, Reynoldsburg, Ohio 43068

The Ohio Fire Academy is seeking proposals from qualified vendors to purchase twohigh-quality treadmills for our daily physical fitness programs. The selected vendorwill supply the treadmills, deliver them to our specific location, and provide anynecessary setup and warranty services.

• Objectives –
The objective of the RFP is to identify a vendor that can provide the following:
o Two treadmills with specifications outlined in the attached Scope of Work (SOW).

o Delivery of the treadmills to our facility.

o Set up the treadmills in a designated area of the facility.

o Warranty and maintenance services for the equipment.

o Removal and/or disposal of the two current treadmills.SECTION II. SCOPE OF WORK & SPECIFICATIONS OF DELIVERABLES for Commercial Grade Treadmills

• Vendors must submit the following information as part of their proposal:

• Company Profile: Brief description of your company, including years in business andexperience with similar projects.

• Product Details: Provide information about the treadmill models you propose,including specifications, brand, and warranty terms.

• Pricing: A breakdown of costs for the purchase, delivery, installation, and removal ofequipment.

• Delivery Timeline: Estimated lead time from order to delivery and setup.

• Warranty and Maintenance: Details on the warranty and any available maintenanceservices.

• References: At least two references from clients with similar purchases.

1.0 Project Overview

• This SOW defines the requirements for purchasing, delivering, and setting two treadmills. The vendor shall provide:

o -Two new commercial-grade treadmills.
o -Delivery and installation at 8895 E Main St, Reynoldsburg, OH 43068
o -Warranty and maintenance support details.
o -User manuals and operational training, if applicable.
o -Removal of two current treadmills.

2.0 Technical Specifications
• The treadmills should meet the following minimum requirements:

o Motor: 5.0 HP
o Incline Motor: 1200 lbs Thrust
o Speed range: .5 to15 MPH
o Incline/Decline Range: -3% to 18%
o Belt: Maintenance Free
o Rollers: 3”/ 8cm Diameter Rollers with Sealed Bearings
o Weight Capacity: 400 lbs
o Lubrication: NONE
o Running Surface: 60”L x 20” W
o Frame Construction: Welded Heavy-Gauge Steel
o Power Source: 120V/20A

3.0 User Documentation

• The vendor will provide any training, operations, maintenance, and other documentation for the equipment upon delivery.

• The vendor will ensure all licenses, titles, and necessary paperwork are filled out by the Department of Commerce to ensure the equipment is in service promptly.

5.0 Setup and Delivery Training

• The vendor will provide final setup, delivery, and acceptance testing at the Division of State Fire Marshal Office in Reynoldsburg, Ohio.

• A final checklist and sign-off will be completed between the vendor and the recipient. Following setup and testing, the vendor will provide a comprehensive day trainer session that covers the following:

o Description:
o Safety
o Hands-on
o Maintenance and basic troubleshooting
6.0 Preventative Maintenance/Warranty

• The vendor will provide quotes and recommend price listings for preventative maintenance packages included in this bid, or the SFM can purchase them as part of the bid package for review.

• The vendor will provide the scope of all standard warranties and any extended
warranties, service plans, and pricing.

Itemized Quote. The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.

Nothing herein guarantees that the quote will be accepted by Commerce.

Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.

Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.

If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.

If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.

If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.

P002095 COM SFM-ACADEMY 8895 East Main St. Reynoldsburg