6515--Surgery Instruments (Appleton Scanlon CT) Repair or Replace instruments in kit

Active

Contract Opportunity

The Department of Veterans Affairs Michael E. DeBakey VA Medical Center (MEDVAMC) Network Contracting Office (NCO) 16 intends to issue and award a Sole Source single award Firm-Fixed Price type contract to Scanlan Surgical Instruments, for the repair or replacement of the Scanlan surgical major instrument set at the MEDVAMC, located at 2002 Holcombe Boulevard, Houston, TX 77030. It has been determined that through initial Market Research, only 1 (one) responsible source can provide the required Brand Name equipment as identified below, in accordance with Federal Acquisition Regulation (FAR) 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements .

Model / Part Number
Item /Description of Supplies/Equipment
Qty
4004-226
SCANLAN® Dennis Micro Forceps
6
4004-220
SCANLAN® Micro Suture Tying Forceps
6
4004-57
SCANLAN® Cushing Forceps
6
3003-342
SCANLAN® LEGACY Jacobson Micro Needle Holder
3
7007-499
SCANLAN® Premier Jacobson Micro Scissors
6
3003-381
SCANLAN® LEGACY Puskas Jacobson Micro Needle
6
7007-218
SCANLAN® Metzenbaum Scissors
10

THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS AND NO SOLICIATION IS AVAILABLE.

Telephone requests will not be honored. No award will be made based on quotes or offers received in response to this notice. All responsible sources may identify their interest to meet this requirement to andrew.misfeldt@va.gov by 10:00 am (CST), Friday, July 25, 2025. Additionally, any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the government by providing the following:

1.Business Size and Socio-Economic Status: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a VIP verified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at www.sam.gov and/or the VetBiz Registry at www.vetbiz.gov. If not, please NOTE: any future solicitation could only be awarded to a contractor who is registered in SAM. To receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry.

2. Authorization to Perform: Prospective non-OEM contractors MUST provide an authorization letter from Scanlan Surgical Instruments identifying they are authorized to provide the required Original Equipment Manufacturer (OEM) parts/equipment. Must state that they can repair OEM equipment and are authorized distributor of OEM equipment.

The intent of this notice is for informational purposes only. Interested parties may submit information for consideration by the government to: andrew.misfeldt@va.gov no later than the response due date/time identified above.
DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1
For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID:36C256-25-AP-3766

Contracting Activity: Department of Veterans Affairs, VISN 16, NCO 16, Michael E. DeBakey VA Medical Center, Operative Care Line.

Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Michael E. DeBakey VA Medical Center (MEDVAMC) is currently requesting Repair/refurbishment or replacement instruments for VA owned sets. These instruments are required by VHA Directive 1220, FACILITY PROCEDURE COMPLEXITY DESIGNATION REQUIREMENTS TO PERFORM INVASIVE PROCEDURES IN ANY CLINICAL SETTING, MAY 13, 2019. Paragraph (6) (e) 2. (Inpatient Intermediate Invasive Procedure Complexity, Operating Room, Instrument Sets) states that there must be a duplication of all VA major instrument sets and no less than one vascular set available for emergency use. The Appleton Scanlan Cardiothoracic Surgery instruments sets are vital for the physicians to perform surgeries.

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Scanlan is the sole manufacturer of these surgical instruments. Scanlan is the distributor and is the only one that can repair or refurbish these kits. Authorized distributors would also have to have the ability to repair or refurbish kits in the process not just provide replacements during the kit inspections and refurbishment.

Description of market research conducted and results or statement why it was not conducted: This justification will be posted with an NOI of a sole source on SAM for all vendors. Previous contracts awarded for this equipment was investigated to see if those vendors could also provide repair and refurbishment. The OR Team yielded that there is only a single vendor capable of providing the instruments.

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

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