Armor Coat Gravel, Deicing Gravel, Windrow Gravel, And Surfacing Gravel

Location:	Nebraska
Posted:	Dec 15, 2025
Due:	Jan 8, 2026
Agency:	State of Nebraska - Department of Transportation (NDOT)
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	123999 Z5
Publication URL:	To access bid details, please log in.

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State of Nebraska Department of Transportation

INVITATION TO BID FOR COMMODITIES CONTRACT

SOLICITATION NUMBER

RELEASE DATE

123999 Z5

November 19, 2025

OPENING DATE AND TIME

PROCUREMENT CONTACT

December 15, 2025 2:00 p.m. Central Time

EUNIKE WAKIA

PLEASE READ CAREFULLY

SCOPE

The State of Nebraska, Department of Transportation (NDOT), is issuing this solicitation for the purpose of selecting a qualified Bidder to

provide Armor Coat Gravel, Deicing Gravel, Windrow Gravel, And Surfacing Gravel throughout the State of Nebraska. A more detailed

description can be found in Section V. The resulting contract may not be an exclusive contract as the State reserves the right to contract

for the same or similar goods from other sources now or in the future.

The term of the contract will be one (1) year commencing upon execution of the contract by the State and the Vendor (Parties). The State

reserves the right to extend the period of this contract beyond the termination date when mutually agreeable to the Parties.

In the event that a contract with the awarded bidder(s) is cancelled or in the event that the State needs additional Vendors to supply the

solicited commodities, this solicitation may be used to procure the solicited goods for up to eighteen (18) months from the date the Intent

to Award is posted, provided that 1) the solicited goods will be provided by a bidder (or a successive owner) who submitted a response

pursuant to this solicitation, 2) the solicitation response was evaluated, and 3) the bidder will honor the bidder’s original response, including

the proposed cost, allowing for any price increases that would have otherwise been allowed if the bidder would have received the initial

award.

ALL INFORMATION PERTINENT TO THIS SOLICITATION CAN BE FOUND ON THE INTERNET AT:

https://dot.nebraska.gov/business-center/procurement/procurement-commodities/

IMPORTANT NOTICE: Pursuant to Neb. Rev. Stat. § 84-602.04, State contracts in effect as of January 1, 2014, and contracts entered

into thereafter must be posted to a public website. The resulting contract, the solicitation and the successful Vendor’s solicitation response

will be posted to a public website managed by DAS, which can be found at: https://statecontracts.nebraska.gov and the NDOT’s website

at: https://dot.nebraska.gov/business-center/contractor/commodity-contracts/.

In addition, and in furtherance of the State’s public records Statute (Neb. Rev. Stat. § 84-712 et seq.), all responses received regarding

this Solicitation will be posted to the Nebraska Department of Transportation’s public website.

These postings will include the entire solicitation response. Bidder must request that proprietary information be excluded from the posting.

The bidder must identify the proprietary information, mark the proprietary information according to state law, and submit the proprietary

information in a separate file named conspicuously as "PROPRIETARY INFORMATION". The bidder should submit a detailed written

document showing that the release of the proprietary information would give a business advantage to named business competitor(s) and

explain how the named business competitor(s) will gain an actual business advantage by disclosure of information. The mere assertion

that information is proprietary or that a speculative business advantage might be gained is not sufficient. (See Attorney General Opinion

No. 92068, April 27, 1992). THE BIDDER MAY NOT ASSERT THAT THE ENTIRE SOLICITATION IS PROPRIETARY. COST SHEETS

WILL NOT BE CONSIDERED PROPRIETARY AND ARE A PUBLIC RECORD IN THE STATE OF NEBRASKA. The State will determine,

in its sole discretion, if the disclosure of the information designated by the Bidder as proprietary would 1) give advantage to business

competitors and 2) serve no public purpose. The Bidder will be notified of the State’s decision. Absent a determination by the State that

the information may be withheld pursuant to Neb. Rev. Stat. § 84-712.05, the State will consider all information a public record subject to

disclosure.

If the State determines it is required to release withheld proprietary information, the bidder will be informed. It will be the bidder's

responsibility to defend the bidder's asserted interest in non-disclosure.

To facilitate such public postings, with the exception of proprietary information, the State of Nebraska reserves a royalty-free,

nonexclusive, and irrevocable right to copy, reproduce, publish, post to a website, or otherwise use any contract, or solicitation response

for any purpose, and to authorize others to use the documents. Any individual or entity awarded a contract, or who submits a solicitation

response, specifically waives any copyright or other protection the contract, or solicitation response may have; and acknowledges that

they have the ability and authority to enter into such waiver. This reservation and waiver are a prerequisite for submitting a solicitation

response, and award of a contract. Failure to agree to the reservation and waiver will result in the solicitation response being found non-

responsive and rejected.

Any entity awarded a contract or submitting a solicitation response agrees not to sue, file a claim, or make a demand of any kind, and will

indemnify and hold harmless the State and its employees, volunteers, agents, and its elected and appointed officials from and against

any and all claims, liens, demands, damages, liability, actions, causes of action, losses, judgments, costs, and expenses of every nature,

including investigation costs and expenses, settlement costs, and attorney fees and expenses, sustained or asserted against the State,

arising out of, resulting from, or attributable to the posting of the contract or solicitation response, awards, and other documents.

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TABLE OF CONTENTS

INVITATION TO BID FOR COMMODITIES CONTRACT........................................................................................................................... i

GLOSSARY OF TERMS........................................................................................................................................................................... iv

ACRONYM LIST ..................................................................................................................................................................................... viii

PROCUREMENT PROCEDURE ................................................................................................................................................. 1

A. GENERAL INFORMATION................................................................................................................................................... 1

B. PROCURING OFFICE AND COMMUNICATION WITH STATE STAFF AND EVALUATORS ............................................. 1

C. SCHEDULE OF EVENTS ..................................................................................................................................................... 1

D. WRITTEN QUESTIONS AND ANSWERS ............................................................................................................................ 2

E. SECRETARY OF STATE/TAX COMMISSIONER REGISTRATION REQUIREMENTS (Nonnegotiable) ............................ 2

F. ETHICS IN PUBLIC CONTRACTING ................................................................................................................................... 2

G. DEVIATIONS FROM THE SOLICITATION........................................................................................................................... 2

H. SUBMISSION OF SOLICITATION RESPONSES ................................................................................................................ 2

I. INVALID SOLICITATION SUBMISSIONS ............................................................................................................................ 3

J. SOLICITATION PREPARATION COSTS ............................................................................................................................. 3

K. FAILURE TO COMPLY WITH SOLICITATION..................................................................................................................... 3

L. SOLICITATION RESPONSE CORRECTIONS ..................................................................................................................... 3

M. LATE SOLICITATION RESPONSES .................................................................................................................................... 3

N. BID OPENING ...................................................................................................................................................................... 3

O. SOLICITATION REQUIREMENTS ....................................................................................................................................... 3

P. EVALUATION OF SOLICITATION RESPONSES ................................................................................................................ 4

Q. BEST AND FINAL OFFER.................................................................................................................................................... 4

R. REFERENCE AND CREDIT CHECKS ................................................................................................................................. 4

S. AWARD................................................................................................................................................................................. 4

T. LUMP SUM OR “ALL OR NONE” SOLICITATION RESPONSES ........................................................................................ 5

U. REJECTION OF SOLICITATION RESPONSES................................................................................................................... 5

V. PRICES & COST CLARIFICATION ...................................................................................................................................... 5

W. SPECIFICATIONS ................................................................................................................................................................ 5

X. SAMPLES ............................................................................................................................................................................. 5

Y. ALTERNATE/EQUIVALENT SOLICITATION RESPONSES ................................................................................................ 5

Z. SOLICITATION TABULATIONS ........................................................................................................................................... 5

II.

TERMS AND CONDITIONS ........................................................................................................................................................ 6

A. GENERAL............................................................................................................................................................................. 6

B. NOTIFICATION..................................................................................................................................................................... 6

C. BUYER’S REPRESENTATIVE ............................................................................................................................................. 7

D. GOVERNING LAW (Nonnegotiable) ..................................................................................................................................... 7

E. AMENDMENT....................................................................................................................................................................... 7

F. CHANGE ORDERS OR SUBSTITUTIONS .......................................................................................................................... 7

G. RECORD OF VENDOR PERFORMANCE ........................................................................................................................... 7

H. NOTICE OF POTENTIAL VENDOR BREACH ..................................................................................................................... 8

I. BREACH ……………. ........................................................................................................................................................... 8

J. NON-WAIVER OF BREACH................................................................................................................................................. 8

K. SEVERABILITY .................................................................................................................................................................... 8

L. INDEMNIFICATION .............................................................................................................................................................. 8

M. ATTORNEY'S FEES ............................................................................................................................................................. 9

N. ASSIGNMENT, SALE, OR MERGER ................................................................................................................................... 9

O. CONTRACTING WITH OTHER POLITICAL SUBDIVISIONS OF THE STATE OR ANOTHER STATE .............................. 9

P. FORCE MAJEURE ............................................................................................................................................................... 9

Q. CONFIDENTIALITY .............................................................................................................................................................. 9

R. EARLY TERMINATION......................................................................................................................................................... 9

S. CONTRACT CLOSEOUT ................................................................................................................................................... 10

T. AMERICANS WITH DISABILITIES ACT............................................................................................................................. 10

U. DELIVERY ARO ................................................................................................................................................................. 10

V. ORDERS............................................................................................................................................................................. 10

W. QUALITY ……………………………………………………………………………………………………………………………….10

X. ANNUAL USAGE, ESTIMATED ......................................................................................................................................... 11

III.

VENDOR DUTIES...................................................................................................................................................................... 12

A. INDEPENDENT VENDOR / OBLIGATIONS....................................................................................................................... 12

B. EMPLOYEE WORK ELIGIBILITY STATUS ........................................................................................................................ 13

C. COMPLIANCE WITH CIVIL RIGHTS LAWS AND EQUAL OPPORTUNITY EMPLOYMENT / NONDISCRIMINATION

(Nonnegotiable).......................................................................................................................................................................... 13

D. COOPERATION WITH OTHER VENDORS ....................................................................................................................... 13

E. DISCOUNTS ....................................................................................................................................................................... 13

F. PRICES............................................................................................................................................................................... 13

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G. PERMITS, REGULATIONS, LAWS .................................................................................................................................... 13

H. DEVIATIONS ...................................................................................................................................................................... 13

I. ANTITRUST ……................................................................................................................................................................ 14

J. CONFLICT OF INTEREST ................................................................................................................................................. 14

K. SITE RULES AND REGULATIONS .................................................................................................................................... 14

L. ADVERTISING.................................................................................................................................................................... 14

M. DISASTER RECOVERY/BACK UP PLAN .......................................................................................................................... 14

N. DRUG POLICY ................................................................................................................................................................... 14

O. TIME IS OF THE ESSENCE............................................................................................................................................... 14

P. USAGE REPORT ............................................................................................................................................................... 14

IV.

PAYMENT ................................................................................................................................................................................. 15

A. PROHIBITION AGAINST ADVANCE PAYMENT (Nonnegotiable) ..................................................................................... 15

B. TAXES (Nonnegotiable)...................................................................................................................................................... 15

C. INVOICES (Nonnegotiable) ................................................................................................................................................ 15

D. INSPECTION AND APPROVAL ......................................................................................................................................... 15

E. PAYMENT (Nonnegotiable) ................................................................................................................................................ 15

F. LATE PAYMENT (Nonnegotiable) ...................................................................................................................................... 15

G. SUBJECT TO FUNDING / FUNDING OUT CLAUSE FOR LOSS OF APPROPRIATIONS (Nonnegotiable) ..................... 16

H. RIGHT TO AUDIT (First Paragraph is Nonnegotiable) ....................................................................................................... 16

TECHNICAL SPECIFICATIONS ............................................................................................................................................... 17

A. VENDOR INSTRUCTIONS ................................................................................................................................................. 17

B. NON-COMPLIANCE STATEMENT .................................................................................................................................... 17

C. MATERIAL SPECIFICATION - ARMOR COAT GRAVEL................................................................................................... 17

D. MATERIAL SPECIFICATION - DEICING GRAVEL ............................................................................................................ 17

E. MATERIAL SPECIFICATION - WINDROW GRAVEL......................................................................................................... 18

F. MATERIAL SPECIFICATIONS - SURFACING GRAVEL ................................................................................................... 18

G. DELIVERY LOCATIONS..................................................................................................................................................... 18

H. DELIVERY REQUIREMENTS AFTER RECEIPT OF ORDER ........................................................................................... 19

I. PERFORMANCE TESTING................................................................................................................................................ 19

J. DELIVERY FOR ALTERNATIVE LOCATIONS, FREIGHT FACTOR INCREASE/DECREASE ORDERS ......................... 20

CONTRACTUAL AGREEMENT FORM................................................................................................................................................... 21

iii

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GLOSSARY OF TERMS

Acceptance Test Procedure: Benchmarks and other performance criteria, developed by the State or other sources of testing standards,

for measuring the effectiveness of products or goods and the means used for testing such performance

Addendum: A written correction or alteration to a document during the solicitation process (e.g., Questions and Answers, Revised

Schedule of Events, Addendum to Contract Award).

Agency: All officers of the state, departments, bureaus, boards, commissions, councils, and institutions receiving legislative

appropriations

Agent/Representative: A person authorized to act on behalf of another

Amend: To alter or change by adding, subtracting, or substituting

Amendment: A written correction or alteration to a document

Appropriation: Legislative authorization to expend public funds for a specific purpose; money set apart for a specific use

Automated Clearing House (ACH): Electronic network for financial transactions in the United States

Award: All purchases, leases, or contracts which are based on competitive solicitations will be awarded according to the provisions in

the solicitation

Best and Final Offer (BAFO): In a competitive solicitation, the final offer submitted which contains Vendor’s most favorable terms for

price

Bid: See Solicitation Response

Bid Opening: The process of opening correctly submitted solicitation responses at the time and place specified in the written solicitation

and in the presence of any bidder who wishes to attend

Bidder: A Vendor who submits a Solicitation Response

Breach: Violation of a contractual obligation by failing to perform or repudiation of one’s own promise

Business: Any corporation, partnership, individual, sole proprietorship, joint-stock company, joint venture, or any other private legal entity

Business Day: Any weekday, except State-recognized holidays

Calendar Day: Every day shown on the calendar including Saturdays, Sundays, and State/Federal holidays

Cancellation: To call off or revoke a solicitation, purchase order, or contract without expectation of conducting or performing at a later

time

Change Order: Document that provides amendments to an executed purchase order or contract

Collusion: An agreement or cooperation between two or more people or entities to accomplish a fraudulent, deceitful, or unlawful purpose

Commodities: Any equipment, material, supply, or goods; anything movable or tangible that is provided or sold

Commodities Description: Detailed descriptions of the items to be purchased; may include information necessary to obtain the desired

quality, type, color, size, shape, or special characteristics necessary to perform the work intended to produce the desired results

Competition: The effort or action of two or more commercial interests to obtain the same business from third parties

Confidential Information: See Proprietary Information

Contract: An agreement between two or more parties creating obligations that are enforceable or otherwise recognizable at law; the

writing that sets forth such an agreement

Contract Administration: The management of the contract which includes and is not limited to contract signing, contract amendments

and any necessary legal actions

Contract Award: Document that officially awards a contract to a bidder(s) as the result of a competitive solicitation or a vendor(s) in a

contract that qualifies for an exception or exemption from the competitive bidding requirements of the State Procurement Act

Contract Management: The management of day-to-day activities at the agency which includes but is not limited to ensuring deliverables

are received, specifications are met, handling meetings and making payments to the Vendor

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Contract Period: The duration of the contract

Contractor: See Vendor

Cooperative Purchasing: The combining of requirements of two or more political entities to obtain advantages of volume purchases,

reduction in administrative expenses or other public benefits

Copyright: A property right in an original work of authorship fixed in any tangible medium of expression, giving the holder the exclusive

right to reproduce, adapt and distribute the work

Cost Sheet: A required document that is completed by the vendor in the prescribed format to show the vendor’s pricing to provide the

commodities or perform the services requested.

Customer Service: The process of ensuring customer satisfaction by providing assistance and advice on those commodities or services

provided by a Vendor

Default: The omission or failure to perform a contractual duty

Deviation: Any proposed change(s) or alteration(s) to either the terms and conditions or deliverables within the scope of the written

solicitation or contract

Evaluation: The process of examining a solicitation response after opening to determine the bidder’s responsibility, responsiveness to

requirements, and to ascertain other characteristics of the solicitation response that relate to determination of the successful award

Evaluation Committee: Individual(s) identified by the agency that leads the solicitation to evaluate solicitation responses

Extension: Continuance of a contract for a specified duration upon the agreement of the parties beyond the original Contract Period; not

to be confused with “Renewal Period”

Free on Board (F.O.B.) Destination: The delivery charges are included in the quoted price and prepaid by the Vendor. Vendor is

responsible for all claims associated with damages during delivery of product.

Free on Board (F.O.B.) Point of Origin: The delivery charges are not included in the quoted price and are the responsibility of the

agency. Agency is responsible for all claims associated with damages during delivery of product

Foreign Corporation: A foreign corporation that was organized and chartered under the laws of another state, government, or country

Goods: See Commodities

Installation Date: The date when the procedures described in “Installation by Vendor“ and “Installation by State” as found in the

solicitation or contract are completed

Interested Party: A person acting in their personal capacity or an entity entering into a contract or other agreement creating a legal

interest therein

Invitation to Bid (ITB): See Solicitation

Late Solicitation Response: A solicitation response received after the Opening Date and Time

Mandatory: Required, compulsory, or obligatory

May: Discretionary, permitted; used to express possibility

Must: See Shall

National Institute for Governmental Purchasing (NIGP): National Institute of Governmental Purchasing – Source used for assignment

of universal commodity codes to goods and services

Non-core: See Catalog

Non-Responsive Solicitation Response: Any bid that does not comply with the requirements of the solicitation or cannot be evaluated

against the other bids

Nonnegotiable: These clauses are controlled by state law and are not subject to negotiation

Opening Date and Time: Specified date and time for the opening of received, labeled, and sealed formal solicitation responses

Outsourcing: The contracting out of a business process that an organization may have previously performed internally or for which an

organization has a new need to an independent organization from which the process is purchased back

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

PROJECT DOCUMENTS	DATE POSTED
Invitation to Bid	11/19/2025
Attachment A - Cost Sheet	11/19/2025
Attachment(s)	xx/xx/xxxx
Addendum One - Q & A	12/05/2025
Addendum Two – Revised Schedule of Events	12/15/2025
List of Respondents	xx/xx/xxxx
Intent to Award	xx/xx/xxxx
Intent to Award Bid Tab	xx/xx/xxxx
Bidder Responses	xx/xx/xxxx
Contract Award Activities	xx/xx/xxxx
Contract XXXXXX CC Effective	xx/xx/xxxx