Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
Walnut Street Improvement Project
91226
91336
90924
90930
90931
BID NUMBER: 26-026-LH
ISSUED: NOVEMBER 24, 2025
BIDS DUE NO LATER THAN 12:00 NOON ON MONDAY, DECEMBER 29, 2025
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Government Center
Macon, Georgia 31201
Walnut Street Improvement Project
1. General
A. Invitation
1. Notice is hereby given that the Macon-Bibb County will receive sealed bids (original bid plus 5 copies
and Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street,
Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia
on Monday, December 29, 2025, for the Walnut Street Improvement Project for Macon-Bibb
County, Georgia.
2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
3. Bids will be publicly opened in the Macon-Bibb County Board of Commissioners Conference Room,
City Hall on Monday, December 29, 2025, at 2:00 pm. Deadline for submitting questions is
Friday, December 12, 2025, at 3:00 pm.
4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate
in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors
where possible.
B. Bid Documents
1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department,
Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478) 803-0550, or may be
viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page https://www.maconbibb.us/procurement/
C. Pre-Bid
1. A pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, December 10, 2025, Board of
Commissioners Conference Room, 700 Poplar Street, Macon, GA 31201. This pre-bid is mandatory;
contractors must be present to submit a response.
D. Bid Bond
1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount
not less than five percent (5%) of the total base bid.
a) This bid security shall become payable to the Owner only if the bidder, to whom award is made,
should fail to execute a contract with the Owner and furnish bond and insurance in accordance
with terms of the contract within ten (10) days after notification of award.
b) Contractor may submit a cashier’s check or certified check for not less than 5% of the total base
bid. The check must be made out to “Macon-Bibb County” and include the bid number in the
memo line of the check. Personal checks, business checks, and cash are strictly prohibited.
E. Sealed Bids
1. Envelopes shall be identified on the outside as:
“BID # 26-026-LH: Walnut Street Improvement Project”
and delivered by hand or mailed to:
Macon-Bibb County Procurement Department
Attn: Laura Hardwick
700 Poplar Street, Suite 308
Macon, Georgia 31201
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A. Validity
1. No bid may be withdrawn for a period of ninety (90) days after time has been called on date of bid
opening.
B. Local Preference
1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is
within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation
to Bid.
C. Contract Award
1. The Contract, if awarded, will be based on total bid price.
2. Guidelines in the award of this Contract will be Section 36-91-2, et seq., Official Code of Georgia
Annotated.
3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to
establish a schedule of work.
D. Surety
1. Whereas the anticipated Contracted Price exceeds $25,000, the bidder to whom award is made shall
submit a Payment Bond and a Performance Bond, both in amount of one hundred percent (100%) of
the Contract Price.
a) Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best Company, Oldwick,
NJ.
(2) Licensed to do business in the State of Georgia.
E. Payment Conditions
1. A 10% retainage will be withheld from each payment until final payment is made. The Owner will
only pay for items used and actual work performed.
2. Change Orders shall be required for any variance from Contract or plan sheets. Any change in the
Contract Price resulting from a Change Order shall be determined by mutual agreement between the
County and the Contractor as evidenced by the change in the Contract Price being set forth in a Change
Order executed by both parties. If no agreement is reached, then the change shall be determined by the
actual and reasonable increases or decreases in the Contractor’s costs of performance resulting from
revisions in the work attributable to the change. Such increases as a result of changed or extra work shall
be limited in an amount not to exceed a combined total of 10%. Insurance and bond premiums shall be
added on top of the 10% combined total markup.
3. Any unauthorized work or material change will not be paid for unless a Change Order has been issued
prior to the completion of work.
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F. Excise Taxes
1. Any material that is to be incorporated into the work of this project may be consigned to Macon-Bibb
County in care of the contractor. If the shipping papers show clearly that any such materials are so
consigned, the shipment shall be exempt from the tax on transportation of property under the
provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public Law 180-78th
1.
The Contractor shall pay all transportation charges.
2.
Each bidder shall take this exemption into account in calculating his bid.
G.
Insurance Requirements
1. Deductibles. All shall be paid for by the Contractor.
2. Required Insurance Coverages. The Contractor also agrees to purchase and have the
authorized agent state on the insurance certificate that the Contractor has purchased the
following types of insurance coverages, consistent with the policies and requirements of
O.C.G.A. § 50-21-37. The minimum required coverages and liability limits are as follows:
b)
Workers’ Compensation Insurance. The Contractor agrees to provide, at a
minimum, Workers’ Compensation coverage in accordance with the statutory limits as
established by the General Assembly of the State of Georgia. A group insurer must submit
a certificate of authority from the Insurance Commissioner approving the group insurance
plan. A self-insurer must submit a certificate from the Georgia Board of Workers’
compensation stating the contractor qualifies to pay its own workers’ compensation claims.
The Contractor shall require all Trade Contractors/Subcontractors performing work under
this Contract to obtain an insurance certificate showing proof of Workers’ compensation
Coverage and shall submit a certificate on the letterhead of the Contractor in the following
language:
This is to certify that all trade contractors/subcontractors performing work on this Project
are covered by their own workers’ compensation insurance or are covered by the
Contractor’s workers’ compensation insurance.
c)
Employers’ Liability Insurance. The Contractor shall also maintain Employer’s
Liability Insurance Coverage with limits of at least:
(i) Bodily Injury by Accident
(ii) Bodily Injury by Disease
(iii) Bodily Injury/Disease Aggregate
$1,000,000 each accident
$1,000,000 each employee; and
$1,000,000 each accident
The Contractor shall require all Trade Contractors/Subcontractors performing work under
this Contract to obtain an insurance certificate showing proof of Employers Liability
Insurance Coverage and shall submit a certificate on the letterhead of the Contractor in the
following language.
This is to certify that all trade contractors/subcontractors performing work on this Project
are covered by their own Employers Liability Insurance Coverage or are covered by the
Contractor’s Employers Liability Insurance Coverage.
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d)
Builders Risk Insurance. Contractor shall provide a Builder’s Risk Policy to be
made payable to the Owner and contractor, as their interests may appear. The policy
amount should be equal to 100% of the Contract Sum, written on a Builder’s Risk “All
Risk”, or its equivalent. The policy shall be endorsed as follows:
The following may occur without diminishing, changing, altering or otherwise affecting
that coverage and protection afforded by the insured under this policy:
(i)
Furniture and equipment may be delivered to the insured premises and installed
in place ready for use; and
(ii) Partial or complete occupancy by Owner; and
(iii) Performance of work in connection with construction operations ensured by the
Owner, by agents or lessees or other Contractors of the Owner or Using Agency.
In the event that the contract is for renovation, addition or modification of an existing
structure and Builders Risk Insurance is not available, the Owner will accept an Installation
Floater Insurance Policy with the above endorsement in lieu of the Builders’ Risk Insurance
Policy. Such floater must insure loss to materials and equipment prior to acceptance by
Owner and must be on an ALL-RISK BASIS with the policy written on a specific job site.
e)
Commercial General Liability Insurance. The Contractor shall provide
Commercial General Liability Insurance (2001 ISO Occurrence Form or equivalent) that
shall include, but need not be limited to, coverage for bodily injury and property damage
arising from premises and operations liability, products and completed operations liability,
lasting and explosion, collapse of structures, underground damage, personal injury liability
and contractual liability. The CGL policy must include separate aggregate limits per Project
and shall provide at a minimum the following limits:
Coverage
1. Premises and Operations
2. Products and Completed Operations
3. Personal Injury
4. Contractual
5. General Aggregate
Limits
$1,000,000 per Occurrence
$1,000,000 per Occurrence
$1,000,000 per Occurrence
$1,000,000 per Occurrence
$2,000,000 per Project
Additional Requirements for Commercial General Liability Insurance are as follows:
Commercial business Automobile Liability Insurance. The Contractor shall provide
commercial business Automobile Liability Insurance that shall include coverage for bodily
injury and property damage arising from the operation of any owned, non-owned, or hired
automobile. The commercial business Automobile Liability Insurance Policy shall provide
not less than $1,000,000 combined Single Limits for each accident.
Additional Requirements for Commercial Business Automobile Liability Insurance are as
follows:
Commercial Umbrella Liability Insurance. The Contractor shall provide a commercial
Umbrella Liability Insurance to provide excess coverage above the Commercial General
Liability, Commercial Business Automobile Liability and the Workers’ Compensation and
Employers’ Liability to satisfy the minimum limits set forth herein. The umbrella coverage
shall follow form with the Umbrella limits required as follows:
For contract Amounts Less
Than $5,000,000:
For Contract Amounts Equal to
or Greater than $5,000,000:
$2,000,000 per Occurrence
$4,000,000 Aggregate
$2,000,000 per Occurrence
$10,000,000 Aggregate
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
