2025 Airport Aeronautical Services

Location:	Missouri
Posted:	Mar 17, 2025
Due:	Apr 30, 2025
Agency:	St. Charles County
Type of Government:	State & Local
Category:	99 - Miscellaneous
Solicitation No:	2025
Publication URL:	To access bid details, please log in.

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ST. CHARLES COUNTY, ST. CHARLES, MO

REQUEST FOR SUBMITTALS

FOR AERONAUTICAL SERVICES

AT THE

ST. CHARLES COUNTY REGIONAL AIRPORT – SMARTT FIELD (KSET)

PART I

REQUEST FOR SUBMITTALS

St. Charles County (SCC) will accept submittals from qualified persons or firms interested in leasing an existing

building and surrounding premises at KSET with the intent of providing or conducting aeronautical services.

Aeronautical services to be provided or conducted may be but are not limited to:

• Aircraft ground and flight instruction;

o Introductory flights

o Simulator training

• Aircraft maintenance;

• Avionics repair and installation;

• Aircraft charter and or aircraft cargo operations;

• Aircraft rental and or sales;

• Pilot supply sales (aeronautical charts, flight logs, instruction manuals, clothing, etc.);

• Unmanned aerial vehicle (UAV) / Unmanned aerial system (UAS) training and or flight;

• Other aeronautical service(s)

An informational pre-submittal meeting and site visit is scheduled for April 2, 2025 at 10:00 A.M. in the

KSET Conference Room located at 6390 Grafton Ferry Road, Portage des Sioux, MO 63373.

St. Charles County will accept submittals from individuals, businesses or other providers interested in leasing an

existing building and surrounding premises and providing or conducting aeronautical services at KSET. One

original signed copy and a second copy of the Request for Submittal Part II must be mailed or delivered to St.

Charles County Parks Department, ATTN: Dennis Wiss, A.A.E., Airport Manager, 201 N. Second St., Suite 510

St. Charles, MO 63301 no later than 3:00 P.M. CST on April 30, 2025. St. Charles County reserves the right to

extend the day and time of submittal receipts if necessary. Submittal documents and any addendums are

available by accessing the County’s Finance Department website at https://sccmo.org/626/Bid-Opportunities.

Submittals shall be in a sealed envelope marked, “Submittal For Aeronautical Services” on the outside of the

envelope with the name of the submitting Respondent clearly marked on the envelope.

It is the responsibility of interested firms to check the SCC’s Finance Department – Bid Opportunities website for

any addendums prior to the closing date and time of this Submittal. All addendums must be signed and included

with submitted submittal.

SCC reserves the right to reject any and all submittals, to waive technical defects, and to select the submittal(s)

deemed most advantageous to SCC and to be the highest and best use of the building and premises.

For questions or comments regarding this RFP, please contact Dennis Wiss, A.A.E., Airport Manager at (636)

949-1893 or dwiss@sccmo.org.

KSET RFP – PART I - Page 1 of 7

TABLE OF CONTENTS

PART I

Description of Request for Submittal

1. Introduction/Description

2. Scope of Services

3. SCC Provided Facilities

4. Instructions For Responding to This Request For Submittals

5. Business License Requirements

6. Sample Agreement

7. Exhibit I - Building 25 Diagram and Pictures

PART II

Respondent Information

(separate attachment)

Instructions to Respondents - Aeronautical Services RFP Submittal Document

1. Minimum Qualifications

2. Selection Process

3. Respondent Cost to Develop Submittal

PART III

Sample Lease

(separate attachment)

KSET RFP – PART I - Page 2 of 7

PART I

DESCRIPTION OF REQUEST FOR SUBMITTALS

1. INTRODUCTION/DESCRIPTION OF SUBMITTAL: St. Charles County, Missouri, a municipal corporation,

(“SCC”) is soliciting submittals from qualified persons, businesses or firms interested in leasing an existing

building and surrounding premises (the Premises) at KSET with the intent of providing or conducting

aeronautical services at KSET. SCC is seeking submittals that will provide for the highest and best use of

the Premises from Respondents whose combination of experience, personnel and financial capability will

result in high-quality aeronautical activity and or development. No other use of the Premises will be

considered.

Aeronautical services to be provided or conducted may be but are not limited to:

• Aircraft ground and flight instruction;

o Introductory flights

o Simulator training

• Aircraft maintenance;

• Avionics repair and installation;

• Aircraft charter and or aircraft cargo operations;

• Aircraft rental and or sales;

• Pilot supply sales (aeronautical charts, flight logs, instruction manuals, clothing, etc.);

• Unmanned aerial vehicle (UAV) / Unmanned aerial system (UAS) training and or flight;

• Other aeronautical service(s)

Description and Background of Airport Operations: KSET is one of seven airports in the St. Louis Metropolitan

Statistical Area (MSA) and is classified by the FAA as a general aviation reliever airport. The 2024 Based

Aircraft Report lists 130 aircraft including single and twin-engine aircraft as well as rotorcraft at KSET with

approximately 64,000 estimated annual operations in 2024.

SCC maintains 14 County-owned buildings comprised of 92 aircraft storage T-hangars, two large hangar

and office buildings that serve as FBO businesses, two hangars and a museum building leased to the

Commemorative Air Force (CAF) as well as the County’s Airport Administration/Terminal building and a

maintenance garage/workshop. The County also leases land to Chapter 32 of the Experimental Aircraft

Association, a private four-place hangar development and the Boeing Corporation.

The County owns three on-airport AvGas fuel storage facilities with a combined fuel capacity of 24,000

gallons. The respective fuel facilities are operated by the FBOs and the CAF.

The Airport is open 24/7 and is manned by SCC employees from 7:30 A.M. to 4:30 P.M. weekdays and are

on stand-by evenings, weekends and holidays. The Airport’s four runways are equipped with pilot-controlled

edge lighting with PAPI and REIL lights on Runway 18. The installation of PAPI lights is scheduled for

Runway 36 in 2025. Runway 18 has a VOR and GPS/RNAV approach.

2. SCOPE OF SERVICES: Any persons, businesses or firms seeking to conduct aeronautical activity at KSET

shall demonstrate that they have adequate resources to realize the business objectives agreed to by St.

Charles County and the applicant.

• Leases shall be for a term to be mutually agreed upon between the parties with due consideration for

the financial investment and the need to amortize improvements to the leasehold, if any. A sample

lease is provided in a separate attachment to this Request For Submittals.

• Persons, businesses or firms shall have relevant business background and shall have demonstrated

business capability to provide the proposed aeronautical activity(ies) to the satisfaction of SCC.

• Any prospective persons, businesses or firms seeking to conduct aeronautical activity at the airport shall

KSET RFP – PART I - Page 3 of 7

demonstrate that they have adequate resources to realize the business objectives agreed to by St.

Charles County and the applicant as outlined in Part II, Instructions to Respondents.

3. SCC PROVIDED FACILITIES AT KSET FOR LEASE:

One combination hangar/office building known as Building 25, located at 6460 Grafton Ferry Road, Portage

des Sioux, MO 63373, consisting of:

• 70’ x 100’ enclosed hangar approved for aircraft maintenance;

o Approximately 1,900 square yards of adjoining ramp space;

• Approximately 1,600 square feet of office/workshop space;

• Ten aircraft tiedown spaces;

• One (1) 4,000-gallon AvGas fuel storage tank and dispensing equipment.

o A graphical depiction of this building/hangar and pictures of the hangar follow as Exhibit 1.

4. INSTRUCTIONS FOR RESPONDING TO THIS REQUEST FOR SUBMITTALS: Submit a completed “Part II

– Aeronautical Services Submittal Document” and all signed Addenda (if applicable). Submittals must be

completed as instructed. Submittals received that do not include all required documents and signatures may

be considered non-responsive. Submittal must be organized using the following format:

a. Title-Signature Page

b. Table of Contents for submittal

c. Addenda – (if applicable)

d. Form No. 1 - Provider Profile

e. Form No. 2 – List of any Outside Contractors (if any)

f. Form No. 3 – Experience and References

g. Form No. 4 – Resume of Key Personnel

h. Form No. 5 – Narrative of the type of aeronautical services to be offered at KSET by the Respondent.

1) Minimum Proposed Monthly Rent

5. BUSINESS LICENSE REQUIREMENTS: The successful Operator awarded a contract will be required to

obtain a SCC business license and any other license(s) as may be necessary to perform their aeronautical

service.

6. SAMPLE AGREEMENT: SCC will provide, as a separate attachment, a sample Building and Premises

Lease agreement from which the proposed aeronautical services are to be performed. This sample is

provided for illustrative purposes only. SCC reserves the right to submit an agreement which differs from

the example.

KSET RFP – PART I - Page 4 of 7

North

EXHIBIT 1

BUILDING 25

KSET RFP – PART I - Page 5 of 7

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	2025
Bid Title:	2025 Airport Aeronautical Services
Category:	SCCMO Miscellaneous
Status:	Open

2025 Airport Aeronautical Services

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See also