PHASE 2 WINDOW REPLACEMENT PROJECT AT WEST COLUMBUS HIGH SCHOOL

Location:	North Carolina
Posted:	Jun 24, 2026
Due:	Jul 23, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	171-171-26-200
Publication URL:	To access bid details, please log in.

Solicitation Number:	171-171-26-200
Project Title:	PHASE 2 WINDOW REPLACEMENT PROJECT AT WEST COLUMBUS HIGH SCHOOL
Description:	Columbus County Schools is soliciting Requests for Proposals (RFP) from qualified North Carolina Contractors interested in providing window replacement services for the main building at West Columbus High School. Funding for this project may be provided in whole or part by Columbus County Schools capital fund, Columbus County Commissioners, grants, PSBRRF or donations. Expenditure of funds associated with this project are subject to the Columbus County Schools Procurement Policy section 8210 and Facility Construction section 9030 of the policy manual. This RFP and associated plans provide complete information on the services being requested, the submittal requirements, and the project timeline. It is the intent of Columbus County Schools to perform this procurement in a manner that results in selection of a contractor or firm that demonstrates experience with performing the scope of work identified, is qualified and licensed to provide the requested services, and is the lowest most responsible bidder.
Opening Date:	7/23/2026 1:00 PM
Posted Date:	6/25/2026
Status:	Open
Department:	COLUMBUS COUNTY BOARD OF EDUCATION


Solicitation Number * 171-171-26-200	Department COLUMBUS COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-07-23T13:00:00.0000000	Posted Date * 2026-06-24T20:16:31.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions Must Contact Timmy Ward to schedule mandatory site visit.	Solicitation Type * Select RFP IFB RFI
Owner Clarissa Harris
Description Columbus County Schools is soliciting Requests for Proposals (RFP) from qualified North Carolina Contractors interested in providing window replacement services for the main building at West Columbus High School. Funding for this project may be provided in whole or part by Columbus County Schools capital fund, Columbus County Commissioners, grants, PSBRRF or donations. Expenditure of funds associated with this project are subject to the Columbus County Schools Procurement Policy section 8210 and Facility Construction section 9030 of the policy manual. This RFP and associated plans provide complete information on the services being requested, the submittal requirements, and the project timeline. It is the intent of Columbus County Schools to perform this procurement in a manner that results in selection of a contractor or firm that demonstrates experience with performing the scope of work identified, is qualified and licensed to provide the requested services, and is the lowest most responsible bidder.

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REQUEST FOR PROPOSALS

COLUMBUS COUNTY SCHOOLS

PHASE 2 WINDOW REPLACEMENT PROJECT AT

WEST COLUMBUS HIGH SCHOOL

Issue Date: June 24, 2026

Columbus County Schools is soliciting Requests for Proposals (RFP) from qualified North Carolina Contractors

interested in providing window replacement services for the main building at West Columbus High School. Funding

for this project may be provided in whole or part by Columbus County Schools capital fund, Columbus County

Commissioners, grants, PSBRRF or donations. Expenditure of funds associated with this project are subject to the

Columbus County Schools Procurement Policy section 8210 and Facility Construction section 9030 of the policy

manual. This RFP and associated plans provide complete information on the services being requested, the submittal

requirements, and the project timeline. It is the intent of Columbus County Schools to perform this procurement in

a manner that results in selection of a contractor or firm that demonstrates experience with performing the scope

of work identified, is qualified and licensed to provide the requested services, and is the lowest most responsible

bidder.

See Section 3.05 Anticipated Schedule for the full RFP milestones and deadlines schedule anticipated for the

procurement and selection process.

RFP responses/ bids shall be received by Columbus County Schools either by express mail, US Mail, or

electronically at: tward@columbus.k12.nc.us no later than July 23, 2026 at 1pm. Any late responses

received after this time and date shall not be opened or considered for further evaluation by the Columbus

County Schools.

Columbus County Schools reserves the right to reject any and all proposals. This RFP does not obligate Columbus

County Schools to pay any cost incurred by respondents in the preparation and submission of a response nor does it

obligate Columbus County Schools to accept or contract for any expressed or implied services.

This RFP is issued on behalf of the Columbus County Schools 89 School Rd. Hallsboro N.C. 28442. Any RFP responses

delivered by US mail or express mail should be sent to this address by the published deadline above.

Page 1 of 22

TABLE OF CONTENTS

SECTION ONE-DEFINITIONS…………………………….…………………...................page 3

1.01 Definitions of Terms in RFP

SECTION TWO - BACKGROUND INFORMATION............................................................page 4

2.01 Project Background, Goals and Objectives

SECTION THREE - SCOPE OF WORK ………………………..…………….….…....…page 5

3.01 Purpose of the RFP/Contractor Responsibilities

3.02 Location of the Project

3.03 Scope of Work

3.04 Project Budget

3.05 Anticipated Schedule

SECTION FOUR - EVALUATION AND SELECTION

CRITERIA…………………………………………………………………….…….…….... page 8

4.01 Contractor Experience Requirements and Capabilities

4.02 Statement of Qualifications Evaluation Criteria and Scoring

4.03 Clarifying Qualification During Evaluation

4.04 Contractor/Team- Selection

4.05 E-Verify Compliance

4.06 Exceptions

SECTION FIVE - QUALIFICATIONS SUBMITTAL REQUIREMENTS AND

…………………………………………………………………………………………….…..page 11

5.01 Physical Submittal: Department Contact, Deadline for Receipt of Proposals, Format

5.02 RFP Provisions

5.03 Minimum Number of Responses

FORMAT

SECTION

SIX-CHECKLIST

FOR

QUALIFICATIONS

SUBMISSION...........................................................................................................page 12

6.01 Required Request for Proposal Items

SECTION SEVEN - CONTRACTOR DECLARATION

STATEMENT..............................................................................................................page 16

SECTION EIGHT -APPENDIX...................................................................................page 18

Appendix A — Insurance Requirements

Appendix B — Bid Schedule

Appendix C— Bid Bond and Performance/Payment Bond Requirements

**End of Table of Contents**

Page 2 of 22

SECTION ONE

DEFINITIONS

1.01 Definitions of Terms in RFP

Unless the context suggests otherwise, the terms "Firm/Team", "Contractor", "Proposer", "Bidder", Builder',

"Respondent", or "Vendor' as used in this RFP (whether capitalized or not) shall refer to the same legal

entity that submits a bid in response to this RFP and is responsible for responding to this RFP.

Whenever the term "CCS" is used, it means the Columbus County Schools.

Similarly, unless the context suggests otherwise, the terms "Bid", 'Proposal", "Response", or

"Bid/Submittal" shall refer to the formal response given to this RFP by the submitting entity incorporating

all required elements of this RFP necessary for CCS to determine whether the submitting entity is a

responsible, responsive General Contractor.

Whenever the term "RFP," is used, the reference is to this Request for Proposals or portions thereof,

together with any exhibits, attachments, or addenda it may contain.

1.01.1. Whenever the terms "shall," "will," "must," or "is required" are used in the RFP, the referenced task

is a mandatory requirement of this RFP. Failure to meet any mandatory requirement will be cause for

rejection of a submittal.

1.01.2 Whenever the terms "can," "may," or "should" are used in the RFP, the referenced specification is

discretionary. Therefore, though the failure to provide any items so termed will not be cause for rejection,

the Selection Committee may consider such failure in evaluating the quality of the submittal.

1.01.3 Whenever the terms "apparent successful low bidder" or "top-ranked" or "highest ranking" bidder,

or firm/company, or offeror are used in this document, the reference is to the firm that the Selection

Committee ultimately determines to have submitted the greatest display of qualifications and that provides

the lowest responsible responsive bid and best satisfies the needs of CCS in accordance with the RFP. The

selection of an apparent successful Contractor does not necessarily mean the Selection Committee accepts

all aspects of the firm's submittal or proposal.

1.01.4 Whenever the term "submittal" is used in the RFP, the reference is to the response offered by a firm,

person or corporation in accordance with the RFP. The submittal responds only to the RFP.

1.01.5 Whenever the term "Selection Committee" or "Review Committee" is used in the RFP, the reference

is to CCS representatives responsible for administering and conducting the evaluation and selection process

of the RFP.

1.01.6 "Design Professional" (an inclusive term for all licensed building professionals), "Architect of Record,"

and/or "Engineer of Record" all refer to the project's architect(s) and/or engineer(s), whose

responsibilities generally include programming, design, code compliance, and detailing of the facility.

Page 3 of 22

1.01.7 "CCS Criteria" consist of specific details and functional requirements of a project, sustainable objectives

and the expectations of how the project will be used and operated.

1.01.8 "Qualifications Submittal" and "Initial Written Submittal" both refer to a firm's response to the RFP.

1.01.9 "Qualifications-Based Selection" and "QBS" both refer to a procurement process for the selection of

professional construction services for public projects. It is a competitive contract procurement process

whereby consulting firms submit qualifications to a procuring entity (CCS) who evaluates and selects the most

qualified firm, and then negotiates the project scope of work, schedule, budget, and price.

1.01.10 "Firm" shall be interpreted as referencing the assembly of a design entity and construction entity, or

the combined (e.g., joint venture) entity, or formed team including subcontracted services capable of

furnishing both design and construction if needed, and as is reasonable.

1.01.11 "Fixed Fee" shall be proposed by the Contractor and shall be defined as a specific dollar amount stated

as a lump sum, or by unit rates, and as agreed upon by all parties at the time of Contract Negotiation. This

fixed fee shall be construed as a Cost-Not-To-Exceed.

**End of Section One**

SECTION TWO

BACKGROUND INFORMATION

2.01 Project Background, Goals and Objectives

The proposed window replacement project is intended to replace windows in the existing main building

erected circa 1965 and provide a comfortable, code compliant, energy efficient facility for Learning at West

Columbus High School 7924 Andrew Jackson Hwy. SW Cerro Gordo N.C. 28430. The basic background of this

project is to replace the existing exterior windows and frames with store front type aluminum windows and

insulated glass.

The objective of the proposed project is for the Contractor to complete the following construction and

renovations and to provide all services needed to complete the project proposed in this RFP. The proposed

general work scope for performing this project includes the following improvements, and services. The

scope for the general construction listed below.

1. Mobilization and Permitting

2. Installation

3. Final Commissioning and Inspection

With respect to the design and construction the goals of CCS are as follows:

1. Complete the project in a timely fashion without undue delays and within CCS funding

resources available for the project.

Page 4 of 22

2. Construct and Install windows that are safe, functional, accommodates the needs of West Columbus

High School, meets codes & standards, and conforms to the described services contained in this

RFP.

Columbus County Schools intends to utilize best commercial practices to accomplish the goals of this

project. CCS expects the Contractor to proactively address risks and challenges that may exist in the process

and participate in resolving such challenges to facilitate the proposed improvements to achieve complete

project success, on time and on budget. CCS also expects to work with the Contractor to devise and

implement appropriate processes for executing this project that will maximize efficiency, overall quality,

and within the budget allocated for these renovations.

**End of Section Two**

SECTION THREE

SCOPE OF WORK

3.01 Purpose of the RFP and Contractor Responsibilities

Columbus County Schools is soliciting proposals for project delivery services that will involve performing

specified window installation services as proposed and potentially some unspecified architectural and

engineering services for the West Columbus Project.

The Contractor will be expected to provide concurrent construction turnkey activities for this project

resulting in a finished, fully usable facility that satisfies all project requirements and contract terms. The

Contractor, as the sole responsible source for total project compliance and construction related

performance and will hold all testing services and trade contractors’ contracts.

3.02 Location of the Project

The location of the work is at West Columbus High School 7924 Andrew Jackson Hwy. SW Cerro Gordo

N.C.28430.

3.03 Scope of Work

The Scope of Work for this project is generally described above in the line items listed.

The following is a preliminary scope of work that may be modified during contract negotiations with the

selected Contractor/Firm/Team.

Anticipated Criteria

1. The contractor shall utilize the Preliminary Design Plan to the best of their ability, however, may

need to supplement this design package with additional drawings and or engineered plans to

complete the project in a manner that complies with NC Building Codes & Standards. Site

Development plans may include:

Page 5 of 22

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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PHASE 2 WINDOW REPLACEMENT PROJECT AT WEST COLUMBUS HIGH SCHOOL

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