Golden Road Drainage Improvements

REQUEST FOR QUALIFICATIONS (RFQ)
RFQ#: 25-26-54
The City of Greenville, NC is seeking qualifications from engineering firms interested in
providing the services required to prepare final design documents, acquisition, and provide
construction administration for a stormwater drainage improvement project. The project will
be funded through the City's Stormwater Utility Fund.
Interested firms are invited to submit qualifications (in the required quantity and format) for
the "City of Greenville- Golden Road Drainage Improvements" by 4:00 pm, Friday, July 17th,
2026. to the following address:
Dropbox Link: https://www.dropbox.com/request/qjsnh8fzbzz9lw5yjldl
Mr. JP Harrell
City of Greenville
Engineering Department
1500 Beatty Street
Greenville, N.C. 27834
The full RFQ can be retrieved at www.greenvillenc.gov or by contacting the Engineering
Department at (252) 329-4887.
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REQUEST FOR QUALIFICATIONS (RFQ) FOR PROFESSIONAL SERVICES
To Perform Design and Construction Services for the City of Greenville Golden Road Drainage
Improvements
City of Greenville, North Carolina
June 2026
I. Project Background
The City is requesting qualifications from engineering firms interested in providing the services
required to design, prepare construction documents, perform bid services, coordinate with
acquisition, and provide construction administration for the Golden Road Drainage
Improvements Project. This project area is prone to flooding during higher intensity rain events
and has damaged and/or threatened private property.
The City of Greenville- Golden Road Drainage Improvements Project is located between
Greenville Boulevard (US-264 Alternate), Golden Road, and Cedar Lane. The drainage area
encompasses direct discharge from private parking lots, adjacent public streets, common areas,
apartment/townhome complexes, and Trinity Christian School. This system drains into twin 42"
RCP under Greenville Boulevard which discharge into an unnamed tributary of Meeting House
Branch. Coordination with NCDOT, existing utility providers, and the City's current On-call land
acquisition consultant is expected. Attachment A outlines the area of interest with specific
locations where flooding has occurred.
II. Purpose
This contract will have three phases (task orders). The first task order will involve a detailed
survey, preliminary hydraulic modeling of the existing system sufficient to determine possible
alternatives for a new design, rough cost estimates for the proposed alternatives, and
reviewing with City staff. The second task order will involve moving forward with the selected
alternative toward a final design, in depth hydraulic modeling, developing and preparing the
necessary construction documents, obtaining all applicable permits, providing all necessary
survey documents for the recording of drainage easements if necessary, and assisting with the
bid process. The third task order will provide construction administration services as detailed in
the section below.
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It is envisioned that all task orders will be contracted with the same firm; however, there are
concerns about potential conflict of interest with utilizing the same firm for both design and
construction administration. It is important to minimize the perception of this potential conflict
of interest. The consultant will need to demonstrate or provide processes that will alleviate the
City's concerns.
III. Scope of Work (Consultant Responsibilities)
The following summarizes the requested professional services:
Task Order 1 (Survey and Preliminary Design)
* Review all available information pertaining to the project, including, but not limited to:
previous drainage studies, associated master drainage plans, flood event
documentation, existing maps, proposed development, proposed infrastructure
improvements associated with the area, etc.
* Provide preliminary design alternatives.
* Preliminary hydraulic modeling and analysis.
* Detailed survey of the project area.
* Level B Subsurface Utility Engineering (SUE).
* Opinion of Probable Construction Cost for each alternative.
Task Order 2 (Final Design through Construction Award)
* Facilitate community engagement including public meetings with stakeholders.
* Perform any necessary environmental assessment, geotechnical, and Level A SUE.
* Prepare final design drawings to include utility relocation, specifications, construction
schedules, traffic control plans, cost estimates, and bid documents.
* Assist the City in acquiring all applicable permits.
* Assist the City of Greenville's On-Call Land Acquisition Consultant, including preparation
of easement maps and legal descriptions.
* Bid Services to include: Advertise bids, prepare addenda (if necessary), and assist with
selection of contractor from bid submittals.
Task Order 3 (Construction Administration Services)
* Pre-construction Conference - Outline project specifics. Inform contractor of project
administration procedures.
* Management Information System (MIS) - Implement system for organizing, tracking,
filing, and managing paper/ electronic correspondence including letters, information
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requests, submittals, contracts, reports, O&M manuals, progress payments, and change
orders, etc.
* Review and approve RFIs and Shop Drawings
* Attend and provide minutes for all progress meetings.
* Schedule - Monitor contractor's schedule weekly. Notify parties of actual or potential
deviation from schedule. Work with project team to correct noncompliance with
schedule.
* Cost Control - Monitor project funding. Monitor project budgets. Review contract item
payments, material quantities, and change order payments.
* Change Orders - Review potential change orders for contractual and technical merit.
Prepare independent cost estimate and schedule analysis of work. Provide
recommendations and prepare change orders for execution. Keep the City apprised of
impact of cumulative change orders.
* Dispute Resolution - Make recommendations and implement procedures for reducing
the likelihood of disputes and claims. Assist in the resolution of disputes.
* Quality Assurance/Inspection - Observe and monitor all aspects of project. Notify
contractor when work is not in compliance. Prepare daily inspection reports. Provide
photographic and video documentation of construction process. Encourage and stress
quality in the constructed product. Schedule and conduct materials testing services.
* Permit /Environmental Compliance - Review and enforce requirements stipulated in
permits issued by regulatory and environmental agencies.
* Progress Payments - Review contractor's payment requests. Verify contractor pay items.
Prepare payment documentation for execution.
* Site Safety - Review and monitor contractor's safety program for compliance with OSHA.
Notify contractor if unsafe condition is observed. Notify City if contractor refuses to
rectify unsafe condition.
* Record Drawings - Collect, review, and transmit contractor's data to engineer.
* Final Walkthrough - Make final inspections. Prepare punch-list. Verify that required
certificates of compliance, Review O&M manuals for completeness. Ensure record
drawings and any O & M Manuals have been delivered to City.
* Project Completion Report - Process final progress payment to contractor. File Notice of
Completion. Prepare final report to include lessons learned. Deliver project records to
the City.
IV. Deliverables
Task Order 1- Deliverables for Task Order 1 will be managed through OpCenter, a web-based
file management tool produced by Duncan Parnell.
* Preliminary Design Alternatives will need to include:
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Description and Map of the existing drainage conditions and the area of
o
protection.
Proposed improvements and estimated construction boundaries.
o
Cost estimates for each alternative.
o
Discovered utility conflicts per the Level B SUE.
o
* Detailed Survey of the project area.
Task Order 2 - Deliverables for Task Order 2 will be managed through OpCenter, a web-based
file management tool produced by Duncan Parnell.
* Engineering calculation, drawings/design, design reports for the selected alternative to
include at a minimum:
Description and Map of the existing drainage conditions and the area of
o
protection.
Updated cost estimate consistent with design including costs for design and
o
construction phases.
Scope of Work details, including ground disturbance information to detail area
o
and depth of proposed ground disturbance, along with maps of proposed ground
disturbance.
All documents such as surveys, plans, drawings, specifications, studies, and site
o
photos with descriptions associated with the project.
Any applicable USACE 404, State 401, and 402 North Carolina Department of
o
Environmental Quality (NCDEQ) permitting, authorization, or exemptions.
Hydraulic model and calculations showing the proposed design contains the 10-
o
year storm.
* Documentation of any public meetings and notifications related to this proposed
project.
* All necessary survey documents for the recording of drainage easements and
subsequent acquisition. This may include right of way/easement maps and metes and
bounds descriptions.
* Addenda, pre-bid meeting minutes and sealed bid tab with a recommendation for
award.
Task Order 3 - Deliverables for Task Order 3 will be managed through OpCenter, a web-based
file management tool produced by Duncan Parnell.
* Agenda and meeting minutes for all scheduled meetings.
* Paper files, Digital files, and Correspondence logs.
* Reviewed and approved RFIs and shop drawings.
* Change Orders - Independent cost estimates and recommendations to include change
orders ready for execution. Submittal of change order summary report.
* Schedule reports and recommendations.
* Budget reports and cost estimate reviews.
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* Progress payment request documents.
* Quality Assurance/Inspection - Photography and videotapes. Project files to include
daily inspection reports and correspondence. Testing plan for the project.
* Record drawings.
* Punchlist and Notice of Completion/Final Report.
V. Schedule for Consultant Selection
The tentative schedule for selecting a consultant or consultants is outlined below. The actual
schedules may vary.
Submit Proposals July 17, 2026
Consultant Selection July 24, 2026
Contract/s Awarded September 10, 2026
Final Design Completed September 2027
Advertise for Construction October 2027
Construction Bids Received and Evaluated December 2027
Construction Contract Awarded January 2028
Construction Complete October 2028
VI. Consultant Selection Criteria
Criteria for the selection of the Consultant will include, but not necessarily be limited to, the
following:
* Quality and completeness of response to the RFQ (20%);
* Applicable experience of team proposed by the Consultant. Highlight projects this
team has worked together on in the past. Provide information on why the
experience is relevant, what roles the proposed team members played, this
experience should demonstrate your ability to develop effective, real life solutions
for challenging and sometimes highly publicized problems (30%);
* Qualifications of individual(s) proposed for the duties (20%);
* Approach and methodology of how Consultant will meet City's objectives for this
project within schedule and on budget (30%).
The selection team will evaluate the RFQ's based on the aforementioned items and
corresponding percentages. If several firms appear to have similar qualifications the City may
request those firms attend an interview and provide a brief presentation.
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Fee negotiations will be initiated with the firm(s) found to be most qualified for this work by the
selection committee. As part of negotiations, the selected firm(s) will be expected to develop a
detailed Scope of Work for the project.
The City reserves the right to accept the firm with the qualifications that best fit the Scope of
Services as defined by the City of Greenville and is deemed to be in the best interest of the City;
or the City can reject all submittals.
VII. REQUIREMENTS OF SELECTED TEAM
The selected team must be able to begin work immediately upon award of contract, must
attend and/or make proposals to staff and must be able to maintain the required level of
effort to meet the project schedule.
Insurance
The City of Greenville requires the selected to maintain at its own expense (a) Commercial
General Liability Insurance in an amount not less than $1,000,000 per occurrence for bodily
injury or property damage; City of Greenville, North Carolina, 200 W. Fifth St. Greenville, NC
27834 shall be named as additional insured. (b) Professional Liability insurance in an
amount not less than $1,000,000 per occurrence-if providing professional services; (c)
Workers Compensation Insurance as required by the general statutes of the State of North
Carolina and Employer's Liability Insurance not less than $1,000,000 each accident for
bodily injury by accident, $1,000,000 each employee for bodily injury by disease, and
$1,000,000 policy limit; (d) Commercial Automobile Insurance applicable to bodily injury
and property damage, covering all owned, non-owned, and hired vehicles, in an amount not
less than $1,000,000 per occurrence as applicable. Certificates of Insurance shall be
furnished prior to the commencement of Services. Depending on the type of services to be
provided, cyber liability insurance or increased limits may be necessary.
Acceptance of Terms
Submission of a proposal shall constitute acknowledgment and acceptance of all terms and
conditions hereinafter set forth in the RFQ unless otherwise expressly stated in the
proposal.
Right of Rejection by the City
The City reserves the right to accept the proposal that best fits the Scope of Services as
defined by the City of Greenville and is deemed to be in the best interest of the City; or the
City can reject all proposals.
Financial Responsibility
The firm making the proposal understands and agrees that the City shall have no financial
responsibility for any costs incurred by the firm in responding to this RFQ prior to the
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issuing of an agreement. This includes but is not limited to costs related to site visit(s) and
estimate preparation(s) for contract negotiations.
Conditions and Reservations
A response to this RFQ should not be construed as a contract, nor indicate a commitment
of any kind. This RFQ does not commit the City to pay for costs incurred in the submission
of a response to this RFQ or for any cost incurred prior to the execution of a final contract.
No recommendations or conclusions from this RFQ process concerning your firm shall
constitute a right (property or otherwise) under the Constitution of the United States or
under the Constitution, case law or statutory law of North Carolina. Neither binding
contract, obligation to negotiate, nor any other obligation shall be created on the part of
the City unless the City and your firm execute a contract.
Title VI Nondiscrimination
The City of Greenville, North Carolina in accordance with the provisions of Title VI of the
Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. 2000d to 2000d-4) and the Regulations,
hereby notifies all respondents that it will affirmatively ensure that any contract entered
into pursuant to this advertisement, disadvantaged business enterprises will be afforded full
and fair opportunity to submit proposals in response to this advertisement and will not be
discriminated against on the grounds of race, color, or national origin in consideration for
an award. See also Attachment D.
VIII. SPECIAL CONDITIONS: FEDERAL REQUIREMENTS
This Contract may be funded in whole or in part with federal funding. As such, federal
laws, regulations, policies and related administrative practices apply to this Contract. The
most recent of such federal requirements, including any amendments made after the
execution of this Contract shall govern the Contract, unless the federal government
determines otherwise. This section identifies the federal requirements that may be
applicable to this contract. The Vendor is responsible for complying with all applicable
provisions, updates or modifications that occur in the future relating to these clauses.
The federal requirements contained in the most recent version of the Uniform
Administrative Requirements for federal awards (Uniform Rules) codified at 2.C.F.R., Part
200, including any certifications and contractual provisions required by any federal statutes
or regulation referenced therein to be included in this contract are deemed incorporated
into this contract by reference and shall be incorporated into any sub-agreement or
subcontract executed by the Vendor pursuant to its obligations under this Contract. The
Vendor and its sub-contractors, if any, hereby represent and covenant that they have
complied and shall comply in the future with the applicable provisions of the original
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contract then in effect and with all applicable federal, state, and local laws, regulations,
and rules and local policies and procedures, as amended from time to time, relating to
Work to be performed under this contract.
No Obligation by Federal Government
The Federal Government is not a party to this contract and is not subject to any obligations
or liabilities to the non-Federal entity, contractor, or any other party pertaining to any
matter resulting from the contract.
Program Fraud and False or Fraudulent Statements or Related Acts
The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False
Claims and Statements) applies to the contractor's actions pertaining to this contract.
Access to Records
The following access to records requirements apply to this contract:
(1) The contractor agrees to provide the City of Greenville, the Comptroller General of
the United States, or any of their authorized representative's access to any books,
documents, papers, and records of the Contractor which are directly pertinent to
this contract for the purposes of making audits, examinations, excerpts, and
transcriptions.
(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any
means whatsoever or to copy excerpts and transcriptions as reasonably needed.
(3) The contractor agrees to provide City access to construction or other work sites
pertaining to the work being completed under the contract.
Changes
Any change in the contract cost, modification, change order, or constructive change must
be allowable, allocable, within the scope of its funding, grant or cooperative agreement,
and reasonable for the completion of project scope. All changes and/or amendments to
the contract will be outlined in detail, formalized in writing, and signed by the authorized
representative of each party. A Contractor's failure to do so shall constitute a material
breach of the contract.
Termination for Convenience (General Provision)
The City may terminate this contract, in whole or in part, at any time by written notice to
the Contractor when it is in the Government's best interest. The Contractor shall be paid
its costs, including contract close-out costs, and profit on work performed up to the time of
termination. The Contractor shall promptly submit its termination claim to the City to be
paid the Contractor. If the Contractor has any property in its possession belonging to the
City, the Contractor will account for the same, and dispose of it in the manner the City
directs.
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Termination for Default [Breach or Cause] (General Provision)
If the Contractor does not deliver supplies in accordance with the contract delivery
schedule, or, if the contract is for services, the Contractor fails to perform in the manner
called for in the contract, or if the Contractor fails to comply with any other provisions of
the contract, the City may terminate this contract for default. Termination shall be
effected by serving a notice of termination on the contractor setting forth the manner in
which the Contractor is in default. The contractor will only be paid the contract price for
supplies delivered and accepted, or services performed in accordance with the manner of
performance set forth in the contract.
If it is later determined by the City that the Contractor had an excusable reason for not
performing, such as a strike, fire, or flood, events which are not the fault of or are beyond
the control of the Contractor, the City, after setting up a new delivery of performance
schedule, may allow the Contractor to continue work, or treat the termination as a
termination for convenience.
Opportunity to Cure (General Provision)
The City in its sole discretion may, in the case of a termination for breach or default, allow
the Contractor ten (10) calendar days in which to cure the defect. In such case, the notice
of termination will state the time period in which cure is permitted and other appropriate
conditions.
If Contractor fails to remedy to the City's satisfaction the breach or default of any of the
terms, covenants, or conditions of this Contract within ten (10) calendar days after receipt
by Contractor of written notice from the City setting forth the nature of said breach or
default, the City shall have the right to terminate the Contract without any further
obligation to Contractor. Any such termination for default shall not in any way operate to
preclude the City from also pursuing all available remedies against Contractor and its
sureties for said breach or default.
Waiver of Remedies for any Breach
In the event that the City elects to waive its remedies for any breach by Contractor of any
covenant, term or condition of this Contract, such waiver by the City shall not limit the
City's remedies for any succeeding breach of that or of any other term, covenant, or
condition of this Contract.
Equal Opportunity
"During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The contractor
will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their race, color,
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