Real Estate Legal Services
| Location: | North Carolina |
|---|---|
| Posted: | Dec 8, 2025 |
| Due: | Dec 19, 2025 |
| Agency: | City of Greenville |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25-26-28 |
| Publication URL: | To access bid details, please log in. |
Real Estate Legal Services
- Department: Neighborhood and Business Services
- Category: Request for Proposal
- RFP Number: 25-26-28
- Start Date: 12/08/2025
- Close Date: 12/19/2025 9:00 AM
Closing Date: December 19, 2025 at 9:00 a.m.
The Neighborhood & Business Services Department which is composed of Community Development, Code Enforcement, and Business Development Division is requesting proposals from legal firms to conduct title searches and recording of Deeds of Trust for each division including but not limited to Housing Rehabilitation activities, as related to the CDBG and HOME Investment Partnership Funding Programs and Code Enforcement funds in accordance with North Carolina Real Estate law. Firms owned by women and minorities are encouraged to submit proposal. Questions about this proposal should be directed to Lori Ellyn Guttman, Program Coordinator at (252) 329-4607 or by email at lguttman@greenvillenc.gov .
Attachment Preview
Real Estate Legal Services RFP# 25-26-28
Real Estate Legal Service
January 1, 2026 – December 31, 2027
Request for Proposals
RFP# 25-26-28
Proposal Due Date: 12/19/2025, 9:00 AM
Contact Person: Lori Ellyn Guttman
Title: Program Coordinator
Phone Number: 252-329-4607
Email Address: lguttman@greenvillenc.gov
Page 1 of 23
Real Estate Legal Services RFP# 25-26-28
Date: 12/8/2025
Request for Proposals
Legal Services
For City of Greenville Neighborhood & Business Services Department
January 1, 2026 – December 31, 2027
The City of Greenville Neighborhood & Business Services Department which is composed of Community
Development, Code Enforcement and Business Development Division is requesting proposals from legal firms
to conduct title searches and recording of Deeds of Trust for each division including but not limited to Housing
Rehabilitation activities, as related to the CDBG and HOME Investment Partnership Funding Programs and Code
Enforcement funds in accordance with North Carolina Real Estate Law. Firms owned by women and minorities
are encouraged to submit proposals.
Bid packages and specifications will be available at the City of Greenville Municipal Building located at 201 West
5th Street, Greenville, NC on the 3rd Floor on or after Monday, December 8, 2025. The City of Greenville reserves
the right to reject any or all proposals. Proposals must be submitted to the City of Greenville Neighborhood &
Business Services Department 201 West 5th Street, Greenville, NC, Attn: Renee Skeen no later than 9:00 a.m.,
Friday, December 19, 2025.
Bids will be opened and read promptly at 9:15 a.m. on Friday, December 19, 2025.
For more information, please contact Lori Ellyn Guttman, Program Coordinator, at (252) 329-4607.
Page 2 of 23
Real Estate Legal Services RFP# 25-26-28
SECTION ONE
GENERAL INSTRUCTIONS
1. READ, REVIEW AND COMPLY: It shall be the Vendor’s responsibility to read this entire document,
review all enclosures and attachments, and any addenda thereto, and comply with all requirements
specified herein, regardless of whether it appears in these Instructions to Vendors or elsewhere in this RFP
document.
2. LATE PROPOSALS: Late proposals, regardless of cause, will not be opened or considered, and will
automatically be disqualified from further consideration. It shall be the Vendor’s sole responsibility to
ensure delivery at the designated office by the designated time.
3. ACCEPTANCE AND REJECTION: The City reserves the right to reject any and all proposals, to waive
any informality in proposals and, unless otherwise specified by the Vendor, to accept any item in the
proposal.
4. WITHDRAWAL OF PROPOSAL: No proposal may be changed or withdrawn after the time of the
proposal due date. Any modifications or withdrawals requested before this time shall be acceptable only
when such a request is made in writing to the Financial Services Manager.
5. CONFLICT OF INTEREST: Each proposer shall affirm that no official or employee of the City of
Greenville is directly or indirectly interested in this proposal for any reason of personal gain.
6. LOCAL PREFERENCE: The City of Greenville has adopted a Local Preference Policy, Resolution No.
056-13, and a Professional and other Services Policy, Resolution No. 057-13 that may pertain to this
project. For more information, please see the City of Greenville’s webpage at
https://www.greenvillenc.gov/government/financial-services/purchasing.
7. TAXES: Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for
Federal Excise and Transportation tax from which the city is exempt.
8. CITY RIGHTS AND OPTIONS: The City, at its sole discretion, reserves the following rights:
• To supplement, amend, substitute or otherwise modify this RFP at any time.
• To cancel this RFP with or without the substitution of another RFP.
• To take any action affecting this RFP, this RFP process, or the Services subject to this RFP that
would be in the best interests of the city.
• To issue additional requests for information or clarification from Offerors or to allow corrections
of errors or omissions.
• To require one or more Service Providers to supplement, clarify or provide additional information
for the city to evaluate the Responses submitted.
• To negotiate a contract with a Service Provider based on the information provided in response to
this RFP.
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Real Estate Legal Services RFP# 25-26-28
9. PUBLIC RECORDS: Any material submitted in response to this solicitation will become a “public
record.” Proposers must claim any applicable exemptions to disclosure provided by law in their response
to this RFP. Proposers must identify materials to be protected and must state the reasons why such
exclusion from public disclosure is necessary and legal. The City reserves the right to make all final
determination(s) of the applicability of North Carolina General Statutes § 132-1.2, Confidential
Information.
10. ACCURACY OF SOLICITATION AND RELATED DOCUMENTS: Each Company must
independently evaluate all information provided by the city. The city makes no representations or
warranties regarding any information presented in this RFP, or otherwise made available during this
procurement process, and assumes no responsibility for conclusions or interpretations derived from such
information. In addition, the City will not be bound by or be responsible for any explanation or conclusions
regarding this RFP or any related documents other than those provided by an addendum issued by the
City. Companies may not rely on any oral statement by the city or its agents, advisors, or consultants. If a
Company identifies potential errors or omissions in this RFP or any other related documents, the Company
should immediately notify the city of such potential discrepancy in writing. The City may issue a written
addendum if the City determines clarification necessary. Each Company requesting an interpretation will
be responsible for delivering such requests to the City's designated representative as directed in RFP
Section Three.
11. EXPENSE OF SUBMITTAL PREPARATION: The City accepts no liability, and Companies will have
no actionable claims, for reimbursement of any costs or expenses incurred in participating in this
solicitation process. This includes expenses and costs related to Proposal submission, submission of
written questions, attendance at pre-proposal meetings or evaluation interviews, contract negotiations, or
activities required for contract execution.
12. PROPOSAL BINDING: This proposal is binding for a period of ninety (90) days, and by submitting a
proposal, you represent that you have: (1) thoroughly examined and became familiar with the scope of
services outlined in this RFP; and (2) are capable of performing high quality work to achieve the Real
Estate Legal Services needs of The Neighborhood and Business Services Department.
13. Minority and/or Women Business Enterprise (M/WBE) Program It is the policy of the City of
Greenville to provide minorities and women equal opportunity for participating in all aspects of the
City’s contracting and procurement programs, including but not limited to, construction projects,
supplies and materials purchase, and professional and personal service contracts. In accordance with
this policy, the City has adopted a Minority and Women Business Enterprise (M/WBE) Plan and
subsequent program, outlining verifiable goal.
Questions regarding the City’s M/WBE Program should be directed to the M/WBE Office at (252) 329-
4862.
Page 4 of 23
Real Estate Legal Services RFP# 25-26-28
SECTION TWO
PROCEDURES
This is a request for sealed bids for real estate legal services for the Neighborhood & Business Services
Department in conjunction with the Community Development Block Grant, HOME Investment Partnership
federal grant programs and funding associated with Code Enforcement activities.
I. Description
The City is soliciting sealed bids for Real Estate Legal Services for acquisition, housing rehabilitation, purchase
assistance and Code Enforcement programs of owner occupied and rental properties (as applicable) within the
City limits of Greenville, NC. The Service of a North Carolina licensed attorney-at-law is required. These
services will be procured by competitive proposals subject to 24 CFR 85.36(d) (3).
II. Scope of Services
General Specifications: To provide to the City of Greenville Neighborhood & Business Services Department
legal counsel related to ownership for housing rehabilitation, purchase assistance, and code enforcement
programs. Specifically:
• 30-year title search for ownership requiring enforcement action
• 10-year title search for ownership housing rehabilitation
• Review and record deed of trust(s) and promissory note(s)
• Preparation to finalize real estate transactions
(e. all closing documents for acquisition including title insurance and disposal)
III. Subcontracting
A. Authority to provide legal services will not be transferred or sublet to any other person or firm unless
authorized by the City.
IV. Insurance
The Contractor shall carry or require that there be carried, Workmen’s Compensation Insurance for all his
or her employees and any employee of subcontractors in accordance with the State’s Workmen’s
Compensation laws and shall carry sufficient liability insurance under a contractor’s public liability
insurance policy to protect against claims arising out of performance of the contract. The Contractor will
furnish, to the City, evidence of comprehensive public liability insurance protecting the City for not less
than $300,000 in the event of bodily injury including death and $100,000 in the event of property damage
arising out of the work performed by the Contractor’s employees or the employees of any subcontractor
in accordance with State and local laws governing Workmen’s Compensation. The awarded contractor
shall provide insurance and accept full responsibility for any and all claims, liabilities and injuries to their
person and/or others as the result of the execution of the signed contract.
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