Charter Bus Services for Athletic Teams

Bid Number: 40003-10595
Date: July 23, 2026
BOSSIER PARISH COMMUNITY COLLEGE
PURCHASING DEPARTMENT
BUILDING J
6220 East Texas Street
Bossier City, LA 71111
(318) 678-6242
INVITATION FOR BID: Sealed bid, subject to the conditions herein stated and attached hereto, will be received at
this office until August 14, 2026 @ 2:00 P.M.CST and then publicly opened for furnishing the items and/or services
as described below for Bossier Parish Community College. MAIL OR HAND DELIVER SEALED BIDS TO
ABOVE ADDRESS ATTN: KORI HEARON.
DESCRIPTION
PROVIDE CHARTER BUS SERVICE FOR
ATHLETIC TEAMS
AS PER ATTACHED SPECIFICATIONS
PLEASE FILL IN ALL BLANK SPACES
Terms will be _____________________ and shipment will be received within __________days after receipt of
order
In compliance with and subject to the conditions thereof, the undersigned offers and agrees if this bid be accepted
within 60 days from date of opening to furnish any or all of the items (or sections) at the price set opposite each
item (or section).
_______________________________ ___________________________________
Vendor Name Signature of Authority (Re:L.R.S. 39:1594)
____________________________ ___________________________________
___________________________________
Address Title
_______________________________ ___________________________________
City, State, Zip Tax Identification Number
_______________________________ ___________________________________
Telephone Number Fax Number
___________________________________
Date
ACCEPTANCE/AWARD
_______________________
Date of Award and Execution
Recommendation:______________________________________________________________________________
___
Approved: _______________________________________
Kori Hearon
Assistant Director of Purchasing

INSTRUCTIONS TO BIDDERS
1. Bid Forms
All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided,
properly signed. Bids submitted in the following manner will not be accepted.
1. Bid containing no signature indicating intent to be bound.
2. Bid filled out in pencil; and
3. Bid not submitted on the state's standard forms.
Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in order to be
considered. Any bid received after bid opening time will be retained in bid file unopened. Telegraphic and fax
alterations to bids received before bid opening time will be considered provided formal bid and written alteration
have been received and time-stamped before bid opening time.
2. Special Envelope
Ensure consideration, all bids should be submitted in the special bid envelope if furnished for that purpose. In
the event bid contains bulky subject material, the special bid envelope should be firmly affixed to the mailing
envelope.
3. Prices
The bidder must state the prices (written in ink, in figures) for which he proposes to furnish each item and shall
show the total extended amount for each based on the quantities shown. In case, however, of conflict between
the unit price and the extended amount, the unit price shall govern. Unit prices should be inclusive of any freight
charges.
4. Bids/Prices/F.O.B. Point
* The bid price for each item is to be quoted on a "net" basis and F.O.B. BPCC Destination, i.e.
title passing upon receipt and inclusive of all delivery charges, any item discounts, etc.
* Bids other than F.O.B. BPCC Destination may be rejected.
* Bids indicating estimated freight charges may be rejected.
* Bids requiring deposits, payment in advance, or COD terms will be rejected.
* Bidders who do not quote "net" item prices and who separately quote an overall "lump sum"
freight cost or discounts for all items shall be considered as submitting an "all-or-none" bid for
evaluation and award purposes, and risk rejection if award is made on an item basis.
* Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids
conditioned with shorter acceptance periods may be rejected.
* Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc.) or may be
rejected.
* In the event of extension errors, the unit price bid shall prevail.
5. Standard of Quality
Any product or service bid shall conform to all applicable Federal and State laws and regulations and the
specifications contained in the IFB. Unless otherwise specified in the IFB, any manufacturer's name, trade
name, brand name, or catalog number used in specifications is for the purpose of describing the quality level and
characteristic required. Bidder must specify the brand and model number of the product offered in this bid. Bids
not specifying brand and model number shall be considered as offering the exact products specified in the IFB.
6. Descriptive Information
Bidders proposing an equivalent brand or model shall submit with the bid information (such as illustrations,
descriptive literature, technical data) sufficient for BPCC Purchasing to evaluate quality, suitability, and
compliance with the specifications in the IFB. Failure to submit descriptive information may cause bid to be
rejected. Any change made to a manufacturer's published specifications submitted for a product shall be
verifiable by the manufacturer. If item(s) bid do not fully comply with specifications (including brand and/or
product number), bidder must state in what respect the item(s) deviate. Failure to note exceptions on the bid
form will not relieve the successful bidder(s) from supplying the actual products requested.
Manufacturer's Numbers and Trade Names

Where manufacturer's product is named or specified, it is understood that "or equal" shall apply, whether stated
or not. Such name and number is meant to establish the standard, type, quality, style, etc. BPCC shall be the
sole judge as to whether or not the equipment/supply offered is equal to that specified.
7. Bid Opening
Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will
be given at the bid opening or during the evaluation process. Bids may be examined 72 hours after request is
made. Information pertaining to completed files may be secured by appointment only to the Purchasing Dept. at
BPCC. Written bid tabulations will not be furnished. Copies will not be furnished.
8. Award
Award will be made to the lowest responsible bidder, taking into consideration the quality of the products to be
supplied, their conformity with specifications, the purposes for which they are required, and the time for delivery.
Bossier Parish Community College reserves the right to award items separately, grouped or on an all-or-none
basis and to reject any or all bids and to waive any informalities.
9. Purchase Order
If any bid or bids are accepted, an initial purchase order or orders for the entire number of units or part thereof
will be issued not later than thirty (30) days after receipt of bids by the Owner to the lowest bidder offering
products which, in the opinion of the College, meet the requirements of these specifications. BPCC reserves the
right to cancel any order resulting from this solicitation with 30 days' written notice.
10. Conditions of Purchase Orders
We will not in any manner be responsible for goods delivered or work done for our account without a written
order. No allowance for boxing or crating. If you cannot fill in the order as directed, return for advice. Quantities
in excess of the order may be returned or held subject to shipper's order, expense and risk. By accepting the
order, you hereby warrant that the merchandise to be furnished hereunder will be in full conformity with the
specifications, drawing or sample and agree that this warrant shall survive acceptance of the merchandise and
that you will bear the cost of inspecting merchandise rejected.
11. Inspection and Acceptance
Upon delivery of each item to the Agency, inspection of the item will be made by Bossier Parish Community
College, or their representative, at the point of delivery, or in special cases, at point of origin. Acceptance of the
item will be made after inspection determines that all requirements of the specifications and the proposal have
been met.
12. Reject
All rejected goods will be at seller's risk and expense, subject to seller's prompt advice as to disposition.
Unless otherwise arranged all rejected goods will be returned and charged back including all transportation and
handling costs. All packages must reflect the BPCC purchase order number, or it will be refused and returned at
vendor's expense.
13. Payment Terms
Cash discounts for less than 30 days or less than 1% or greater than 5% will be accepted but will not be
considered in determining awards. On indefinite quantity terms contracts, cash discounts will be accepted and
taken but will not be considered in determining awards. Bids containing "payment in advance" or "COD"
requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice
or delivery, whichever is later. Invoices shall be submitted to: Bossier Parish Community College, Accounts
Payable, 6220 East Texas Street, Bossier City, LA 71111, Attn: Tammy Kennedy. We must pay from
ORIGINAL, ITEMIZED invoices, as required by the State Legislative Auditor.
14. U.S. Taxpayer Identification Number
Enter your taxpayer identification number in the appropriate space on the Specifications and Bid Form Page. For
individuals and sole proprietors, this is your social security number. For other entities, it is your employer
identification number. PAYMENT CANNOT BE PROCESSED WITHOUT YOUR TAX I.D. NUMBER.
15. Taxes
The State is exempt from sales/use tax. Vendor is responsible for including all applicable taxes in the bid price.
16. New Products

Unless specifically called for in the IFB, all products for purchase must be new, never previously used, and the
current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered
for purchase unless otherwise specified in the IFB. The manufacturer's standard warranty will apply unless
otherwise specified in the IFB.
17. Contract Renewals
Upon Agreement of Bossier Parish Community College Purchasing and the contractor, an open-ended
requirements contract may be extended for 2 additional 12-month periods at the same prices, terms and
conditions. In such cases, the total contract term cannot exceed 36 months. N/A for this contract
18. Contract Cancellation
Bossier Parish Community College has the right to cancel any contract, in accordance with purchasing rules and
regulations, for cause, including but not limited to , the following: (1) failure to deliver with the time specified in
the contract; (2) failure of the product or service to meet specifications, conform to sample quality or to be
delivered in good conditions; (3) misrepresentation by the contractor;, (4) fraud, collusion, conspiracy or other
unlawful means of obtaining any contract with Bossier Parish Community College; (5) conflict of contract
provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract.
19. Default of Contractor
Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the
contract. Where the Bossier Parish Community College Purchasing has determined the contractor to be in
default, BPCC Purchasing reserves the right to purchase any or all products or services covered by the contract
on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed
charges have been paid, no subsequent bid from the defaulting contractor will be considered.
20. Davis Bacon Act
The Davis-Bacon Act, United States Code, Title 40, Chapter 3, Section 276(a) requires all laborers and
mechanics employed by contractors and subcontractors who work on construction projects financed by federal
assistance to be paid wages not less than those established by the Secretary of Labor for the locality of the project
when required by federal grant program legislation.
21. Order of Priority
In the event there is a conflict between the Instructions to Bidders or General Conditions and the Special
Conditions, the Special Conditions shall govern.
22. Applicable Law
All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
23. EEOC COMPLIANCE
By submitting and signing this bid, bidder certifies that he agrees to adhere to the mandates indicated by Title VI
and VII of the Civil Rights Act of 1964, as amended; The Vietnam Era Veteran's Readjustment Assistance Act
of 1974; Section 503 of the Rehabilitation Act of 1973; Section 202 of Executive Order 11246, as amended; and
The Americans with Disabilities Act of 1990, Title IX of the Education amendments of 1972, The Age Acts of
1975, and bidder agrees to abide by the requirements of the American of Disabilities Act of 1990. Bidder agrees
not to discriminate in its employment practices, and will render services under any contract entered into as a
result of this solicitation without regard to race, color, religion, national origin, veteran status, political
affiliation, or disabilities, any act of discrimination committed by bidder, or failure to comply with these statutory
obligations when applicable, shall be grounds for termination of any contract entered into as a result of this
solicitation.
24. Special Accommodation
Any "Qualified Individual with a Disability" as defined by the American with Disabilities Act who has submitted
a bid and desires to attend the bid opening, must notify this office in writing not later than 7 days prior to the bid
opening date of their need for special accommodations. If the request cannot be reasonably provided, the
individual will be informed prior to the bid opening.
25. Indemnity
Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or take other
appropriate measure, to indemnify, and hold harmless, the state, its officers, its agents and its employees from
and against all claims and actions for bodily injury, death or property damages caused by the fault of the
contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the
fault of the contractor, its officers, its agents, or its employees, however, the contractor shall have no obligation
as set forth above with respect to any claim or action from bodily injury, death or property damages arising out of
the fault of the state, its officers, its agents or its employees. Contractor agrees to investigate, handle, respond to,
provide defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all other

costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent. The State of
Louisiana may, but is not required to, consult with the Contractor in the defense of claims, but this shall not
affect the Contractor's responsibility for the handling of and expenses for all claims.
26. In accordance with the provisions of R.S. 39:2182, in awarding contracts after August 15, 2010, any public
entity is authorized to reject a proposal or bid form, or not award the contract to, a business in which any
individual with an ownership interest of five percent or more, has been convicted of, or has entered a plea of
guilty or nolo contendere to any state felony or equivalent federal felony crime committed in the solicitation or
execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter
10 of Title 38 of the Louisiana Revised Statues of 1950, Professional, Personal, Consulting, and Social Services
Procurement under the Provisions of Chapter 16 of Title 39, or the Louisiana Procurement Code under the
provisions of Chapter 17 of Title 39.
27. Federal Clauses, If Applicable
28. ANTI-KICKBACK CLAUSE
The Contractor hereby agrees to adhere to the mandate dictated by the Copeland "Anti-Kickback" Act which provides that
each Contractor or subgrantee shall be prohibited from inducing, by any means, any person employed in the completion of
work, to give up any part of the compensation to which he is otherwise entitled.
29. CLEAN AIR ACT
The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders or
requirements issued under Section 306 of the Clean Air Act which prohibits the use under non-exempt Federal contracts,
grants, or loans of facilities included on the EPA list of Violating Facilities.
30. ENERGY POLICY AND CONSERVATION ACT
The Contractor hereby recognizes the mandatory standards and policies relating to energy efficiency which are contained in
the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).
31. CLEAN WATER ACT
The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders, or
requirements issued under Section 508 of the Clean Water Act which prohibits the use under non-exempt Federal contracts,
grants or loans of facilities included on the EPA List of Violating Facilities.
32. ANTI-LOBBYING AND DEBARMENT ACT
The Contractor will be expected to comply with Federal statues required in the Anti-Lobbying Act and the Debarment Act.
33. Civil Rights
Both parties shall abide by the requirements of Title VI and VII of the Civil Rights Act of 1964 and shall not discriminate
against employees or applicants due to color, race religion, sex, handicap, veteran status, political affiliation, disability,
national origin or other non-merit factor. Any act of discrimination committed by vendor, or failure to comply with these
statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this
solicitation. Furthermore, both parties shall take affirmative action pursuant to Executive Order #11246 and the National
Vocational Rehabilitation Act of 1973 to provide for positive posture in employing and upgrading persons without regard to
race, color, religion, sex, handicap or national origin, and shall take affirmative action as provided in the Vietnam Era
Veteran's Readjustment Act of 1974, both parties shall also abide by the requirements of Title VI of the Civil Rights Act of
1964 and the Vocational Rehabilitation Act of 1973 to ensure that all services are delivered without discrimination due to
race, color, national origin, or handicap.
34. Certification of No Suspension of Debarment
By signing and submitting any proposal for $25,000 or more, the bidder certifies that their company, any subcontractors, or
principals are not suspended or debarred by the General Services Administration (GSA) in accordance with the requirement
in "Audit Requirements in Subpart F of the Office of Management and Budget's Uniform Administrative Requirements, Cost
Principles and Audit Requirements for Federal Awards" (Formerly OMB Circular A-133).
A list of parties who have been suspended or debarred can be viewed via the internet at https://www.sam.gov
35. Mandatory Disclosure
Under the Uniform Guidance (200.113, shown below) Bossier Parish Community College is obligated to disclose to the
Federal awarding agency (or a pass-through if we are a sub-recipient), any violations of Federal criminal law involving fraud,
bribery or gratuity violations potentially affecting the Federal Award.

200.113 Mandatory Disclosures
The non-Federal entity or applicant for a federal award must disclose, in a timely manner, in writing to the Federal awarding
agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially
affecting the Federal award. Failure to make required disclosures can result in any of the remedies described in 200.338
Remedies for noncompliance, including suspension or debarment. (See also 2 CFR part 180 and 32 U.S.C. 3321).
36. In accordance with Louisiana Law, All Corporations (See LA R.S. 12:262.1) and limited liability companies (See LA R.S.
12:1308.2) must be registered and in good standing with the Louisiana Secretary of State in order to hold a purchase order
and/or contract over $25,000.
37. All bid amounts shall be submitted in United State Dollars.
38. Termination for Cause
The State may terminate this Contract for cause based upon the failure of the Contractor to comply with the terms and/or
conditions of the Contract, provided that the State shall give the Contractor written notice specifying the Contractor's failure.
If within thirty (30) days after receipt of such notice, the Contractor shall not have either corrected such failure or, in the case
of failure which cannot be corrected in thirty (30) days, begun in good faith to correct said failure and thereafter proceeded
diligently to complete such correction, then the State may, at its option, place the Contractor in default and the Contract shall
terminate on the date specified in such notice. The Contractor may exercise any rights available to it under Louisiana law to
terminate for cause upon the failure of the State to comply with the terms and conditions of this contract, provided that the
Contractor shall give the State written notice specifying the State's failure and a reasonable opportunity for the state to cure
the defect.
39. Termination for Convenience
The State may terminate the Contract at any time by giving thirty (30) days written notice to the Contractor. The Contractor
shall be entitled to payment for deliverables in progress, to the extent work has been performed satisfactorily.
40. Discrimination Clause
The contractor agrees to abide by the requirements of the following as applicable: Title VI of the Civil Rights Act of 1964 and
Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972, Federal Executive
Order 11246 as amended, the Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance
Act of 1974, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, the Fair Housing Act of
1968 as amended, and contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990.
Contractor agrees not to discriminate in its employment practices and will render services under this contract without regard
to race, color, religion, sex, sexual orientation, age, gender identification, national origin, veteran status, political affiliation,
or disabilities.
Any act of discrimination committed by Contractor, or failure to comply with these statutory obligations when applicable
shall be grounds for termination of this contract.
41. Standard Preference
A. In accordance with Louisiana Revised Statutes 39:1595, a preference not to exceed 10% may be allowed
for paper and paper products manufactured or converted in Louisiana of equal quality. For paper supplied in
wrapped reams, each carton and each individual ream shall be clearly labeled with the name of the manufacturer
or converter and the location within Louisiana where such paper is manufactured or converted. For paper and
paper products supplied in bulk or in other forms, the smallest unit of packaging shall be clearly labeled with the
name of the manufacturer or converter and the location within Louisiana where such paper or paper product is
manufactured or converted.
Do you claim this preference? Yes
Specify Item Number(s):
Name and location within Louisiana where such
paper or product is manufactured or converted
B. A preference may be allowed for products manufactured, produced, grown, or assembled in Louisiana
of equal quality.
Do you claim this preference? Yes, Specify Item Number(s)
Specify location within Louisiana where this product is manufactured, produced, grown or assembled
.

If so, do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of
Louisiana residents? Yes No
(Note: If more space is required, include it on separate sheet. Failure to specify above information may cause
elimination from preferences).

42. Preference for United States Products.
In accordance with the provisions of R.S. 39:1595.7, in the event a contract is not entered into for products purchased
under the provisions of R.S. 39:1595, each procurement officer, purchasing agent, or similar official who procures or
purchases materials, supplies, products, provisions, or equipment under the provisions of this chapter may purchase
such materials, supplies, products, provisions, or equipment which are manufactured in the United States, and which
are equal in quality to other materials, supplies products, provisions, or equipment, provided that all of the following
conditions are met:
(1) The cost of such items does not exceed the cost of other items which are manufactured outside the United States
by more than five percent.
(2) The vendor of such items agrees to sell the items at the same price as the lowest bid offered on such items.
(3) In cases where more than one bidder offers items manufactured in the United States which are within five percent
of the lowest bid, the bidder offering the lowest bid on such items is entitled to accept the price of the lowest bid made
on such items.
(4) The vendor certifies that such items are manufactured in the United States.
For the purposes of this preference,
(1) "Manufactured in the United States" means produced by a process in which the manufacturing, final assembly,
processing, packaging, testing, and any other process that adds value, quality, or reliability to assembled articles,
materials, or supplies, occur in the United States.
(2) "United States" means the United States and any place subject to the jurisdiction of the United States.
Do you claim this preference? YES
Specify line number(s):
Specify the location within the United States where this product is manufactured:
(NOTE: If more space is required, include it on a separate sheet.)

43. Scope of Contract
Furthermore, submittal of any terms and conditions contrary to those of the State of Louisiana may cause your bid
to be rejected. By signing this form, terms and conditions which may be included in your bid are nullified, and
The contractor agrees that this contract shall be construed in accordance with and governed by the laws of the State
of Louisiana.
(Members of firm or person are authorized to sign bids for corporation)
BIDDERS MUST SIGN IN INK
IMPORTANT
Signature Authority: In Accordance with L.R.S. 39:1594(C)(4) requires evidence of authority to sign and
submit bids to Bossier Parish Community College. You must indicate which of the following apply to the
signer of this bid.
1. The signer of this bid is either a current corporate officer who is listed on the most current annual
report on file with the Secretary of State or a member of a partnership or partnership in
commendam as reflected in the most current partnership records on file with the Secretary of State.
A copy of the annual report or partnership record must be submitted to this office before contract
award.
2. The signer of the bid is a representative of the bidder authorized to submit this bid as evidenced by
documents such as corporate resolution, certification as to corporate principal., etc. If this applies a
copy of the resolution, certification, or other supportive documents must be attached hereto.
3. The bidder has filed with the Secretary of State an affidavit or resolution or other
acknowledged/authentic document indicating that the signer is authorized to submit bids for public
contracts. A copy of the applicable document must be submitted to this office before contract award.
3. The signer of the bid has been designated by the bidder as authorized to submit bids on the
bidder's vendor's registration on file with this office.
44. E-Verify
Contractor acknowledges and agrees to comply with the provisions of La. R.S. 38:2212.10 and federal law
pertaining to E-Verify in the performance of services under this Contract.
45. Prohibition of Discriminatory Boycotts of Israel
In accordance with Executive Order Number JBE 2018-15, effective May 22, 2018, for any contract for $100,000
or more and for any contractor with five or more employees, Contractor, or any Subcontractor, shall certify it is
not engaging in a boycott of Israel, and shall, for the duration of this contract, refrain from a boycott of Israel.
BPCC reserves the right to terminate this contract if the Contractor, or any Subcontractor, engages in a boycott of
Israel during the term of the Contract.
46. Compliance with National Defense Authorization Act
In accordance with Section 889(a) 2019 National Defense Authorization Act for any contract for
telecommunication and video surveillance equipment no purchases will be made from Huawei, ZTE, Hytera,
Hikvision and Dahua are allowed.
Please certify compliance with this Act:
_____________________________________________
Signature of Bidder
47. Prohibited Contractual Arrangements
Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant's immediate family, or legal
entity in which he has a controlling interest shall bid on or enter into a contract, subcontract, or other transaction
that is under the supervision or jurisdiction of the agency of such public servant. See statue for complete law,
exclusions and provisions.

48. Mutual Indemnification
Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and employees
harmless from and against any and all loses, liabilities, and claims, including reasonable attorney's fees arising
out of or resulting from the willful act, fault, omission, or negligence of the indemnifying party or its employees,
contractors, or agents in performing its obligations under this agreement, provided, however, that neither party
hereto shall be liable to the other for any consequential damages arising out of its willful act, fault, omission or
negligence.
49. Any questions arising from the specifications must be addressed in writing to khearon@bpcc.edu and will be
answered via an Addendum. All questions mut be submitted no later than August 7, 2026, by 12:00 PM, CST.
WE ARE AN EQUAL OPPORTUNITY COLLEGE