Electrical and Lighting Work at Glennon Center Addendum 1

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
BID OVERVIEW
DATE: June 6, 2026
DESCRIPTION OF WORK: Electrical and Lighting Work at the Glennon Community Center
ISSUING AGENCY: City of Tega Cay
7725 Tega Cay Dr.
Tega Cay, SC 29708
LOCATION OF SERVICE: Glennon Community Center
15077 Molokai Dr.
Tega Cay, SC 29708
CONTACT PERSON: Chad Holland, Public Works Superintendent
803-548-3512
cholland@tegacaysc.gov
The City of Tega Cay reserves the right without prejudice to reject, in whole or in part, any and
all bids received, to waive all technicalities, or to negotiate any term(s) or provision(s) of such
bids. Such rejection, waiver, or negotiation shall be accomplished in any manner necessary to
serve the best interest of the City. It also reserves the right to be the sole judge of the suitability
of any and all bids for use by the City.
The City of Tega Cay reserves the right to reject or otherwise disregard, in whole or in part, any
ambiguous bids which are uncertain as to terms, delivery, quantity of compliance with
specifications.
BID PURPOSE AND DESCRIPTION
The City of Tega Cay is accepting sealed bids from qualified Bidders to repair/replace the
recessed lighting system in the ballroom of the Glennon Center due to the Lithonia LC&D panel
being decommissioned. All responses to this request must be received no later than 11:00 AM
EST, June 22, 2026. Qualifications received after this date and time shall be returned unopened.
SCOPE OF SERVICES
All bids must be made based on and meet or exceed the requirements contained herein. The
successful Bidder must be able to provide all services for the project, to include the following:

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
1. Supply and install five (5) 0-10V wall dimmer stations (1/room area), wired directly to
fixtures, no central panel required.
2. Retrofit 78 fixtures for the recessed lighting in all room areas with 0-10V dimmable LED
PL lamps (remove existing ballast, install LED lamp wired direct to line voltage, connect
to new wall dimmer stations).
3. Supply and install twenty-four (24), ICF-2S42-M2-K dimmable code-compliant units
4. Supply and install twenty (20) I-42-EM-A emergency battery pack units to replace failed
2011 sealed units, restore NEC 700 code-compliant emergency lighting
Bidders must include date in which they can start after Notice to Proceed is issued and
include length of time in which the project will take once work begins.
BID SUBMISSION SPECIFICATIONS AND REQUIREMENTS
1. Bids should be as thorough and detailed as possible so that the City may properly evaluate
your capabilities to provide the required goods/services. Bidders are required to submit the
following items as a complete Bid:
a. The return of addenda, signed by the owner or someone within their company duly
authorized as a signatory.
b. Copy of current professional license(s) required to perform the above described work.
c. Insurance: Certificate of Liability insurance in the amount of $1,000,000.-(one
million dollars) per occurrence. Prior to Notice to Proceed begin given, the COI
shall name the City of Tega Cay, as additional insured and shall be primary as to any
overlapping coverage carried by the City.
2. Submitted bids should be typed written and itemized clearly showing the four categories
listed above under scope of services
Bidders must submit two (2) copies of the bid. Bids shall be sealed and labeled Electrical and
Lighting Work at the Glennon Community Center. Bids can be mailed, or hand delivered to the
City of Tega Cay (7725 Tega Cay Dr.). All bids must be received by no later than 11:00 AM
EST, June 22, 2026.
All questions pertaining to this request for bid must be submitted in writing by emailing
cholland@tegacaysc.gov no later than 5:00 PM (EST) on June 15, 2026. Only written questions
will be considered formal.
EVALUATION CRITERIA AND SELECTION PROCEDURE
The City shall have sole discretion in evaluating qualifications. The City reserves the right
to select the bidder that it may determine to be in the best interest of the City. The City also
reserves the right to reject any and all bids, including that of the selected firm if
satisfactory contract negotiations cannot be concluded.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
**The City of Tega Cay pays SC Sales Taxes in the amount of 7%. However, the City is exempt
from Federal Excise Taxes and will issue exemption certificates, if requested. INCLUDE ALL
APPLICABLE TAXES IN YOUR BID COSTS.
GENERAL TERMS AND CONDITIONS
1. RECEIPT AND OPENING OF SEALED BID:
a. Sealed bids will be received as specified in this request for bid document.
b. The City will consider as non-responsive any bid not prepared and submitted in
accordance with the provisions hereof and may waive any informality or reject any
and all bids. Any bid may be withdrawn prior to the above scheduled time for the
opening of bids or authorized postponement thereof. Any bid received after the time
and date specified shall not be considered.
2. PREPARATION OF BID:
a. All bids will be evaluated in accordance with the responsiveness to same determined
in accordance with the instructions and criteria in this document. Any bid not
providing sufficient information and documentation to comply with the request for
bid requirements will be considered non-responsive and removed from further
consideration.
b. A bid shall be made in the official name of the firm or individual under which
business is conducted (showing the official business address) and must be signed in
ink by a person duly authorized to legally bind the person, partnership, company, or
corporation submitting the bid.
c. All information shall be typewritten.
d. Two (2) copies submitted in a sealed envelope. The submitted bidder is required to
have printed on the envelope or wrapping containing their bid: business name and
address and the bid title. If forwarded by mail, the sealed envelope containing the bid
must be enclosed in the outer envelope. The City shall not be responsible for
unidentified bids.
e. Bidders mailing their bid must allow a sufficient mail delivery period to ensure timely
receipt of their bid. The City is not responsible for bids delayed by mail and/or
delivery services of any nature. It is the bidder's sole responsibility to ensure that all
documents are received by person (or office) at the time indicated in the bid
document. No facsimile or email submissions will be accepted.
f. Each bidder shall acknowledge receipt of all addenda by its submission of a bid. It
shall be each bidder's responsibility to assure that all addenda have been received.
Addenda, if any, will be posted on the RFP/Bid page of the City's website. No claim
for failure to receive addenda will be considered.
g. Bids must include the approximate start time once Notice to Proceed as been given
and number of days to complete the work once work as begun.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
3. BIDDER QUALIFICATIONS:
To be acceptable to the City, bidders must be skilled and licensed in the class of work to be
done, and no bid will be considered from any bidder who is unable to show that he has
actually performed considerable work of similar character to that on which he is responding.
4. EXECUTION OF CONTRACT:
The bidder to whom an award is made shall deliver to the City a Certificate of Insurance,
listing the City of Tega Cay as additional insured, prior to execution of the contract.
5. INSURANCE:
The successful bidder shall procure, maintain, and provide proof of, insurance coverage for
injuries to persons and/or property damage as may arise from or in conjunction with, the
work performed on behalf of the City by the bidder, their agents, representatives, employees
or subcontractors. Proof of coverage as contained herein shall be submitted within ten (10)
days after the City has provided a verbal notice of award and such coverage shall be
maintained by the Bidder for the duration of the contract period.
a. Worker's Compensation (if applicable) - Limits as required by the Workers'
Compensation Act of SC, Employers Liability, $1,000,000.
b. Professional liability insurance in the amount of $1,000,000.00.
c. Coverage Provisions
i. All deductibles or self-insured retention shall appear on the certificate.
ii. City of Tega Cay shall be listed as additional insured. This provision does not
apply to Professional Liability or Workers' Compensation/Employers'
Liability.
iii. The bidder's insurance shall be primary over any applicable insurance or self-
insurance maintained by the City.
iv. Shall provide thirty (30) days written notice to the City before any
cancellation, suspension, or void of coverage in whole or part, where such
provision is reasonable.
v. All coverage for subcontractors of the bidder shall be subject to all of the
requirements stated herein.
vi. All deductibles or self-insured retention shall appear on the certificate and
shall be subject to approval by the City. At the option of the City, either the
insurer shall reduce or eliminate the deductible or self-insured retention; or the
bidder shall be required to procure a bond guaranteeing payment of losses and
related claims expense.
vii. Failure to comply with any reporting provisions of the policy shall not affect
coverage provided the City, its officers/officials, agents, employees and
volunteers.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
viii. The insurer shall agree to waive all rights of subrogation against the City, its'
officers/officials, agents, employees or volunteers for any act, omission, or
condition of premises which the parties may be held liable by reason of
negligence.
ix. The bidder shall furnish the City certificates of insurance including
endorsements affecting coverage. The certificates are to be signed by a person
authorized by the insurance company to bind coverage on its' behalf, if
executed by a broker, notarized copy of authorization to bind, or certified
coverage must be attached.
6. LAW AND REGULATIONS:
The bidder's attention is directed to the fact that all applicable Federal, State and Local laws,
statutes, ordinances, and the rules and regulations of all authorities having jurisdiction over
the project shall apply to the contract and the project throughout, and they will be deemed to
be included in the contract the same as though herein written out in full.
7. METHOD OF AWARD:
a. Contract will be awarded to the bidder whose bid appears to serve the best interest of
the City. The successful bidder will be determined as prescribed herein this
document.
b. The City reserves the right to accept or reject, in whole, in part, together or
separately, any and all responses as appears in its sole judgment to be in the best
interests of the City, or to waive any and all technicalities and informalities in
determining the action of each bid.
8. OBLIGATION OF BIDDER:
At the time of the opening of bids, each bidder will be presumed to have inspected the site, if
applicable, and to have read and to be thoroughly familiar with the Documents (including all
addenda). The failure or omission of any bidder to examine any form, instruction or
document shall in no way relieve any bidder from any obligation in respect to this request for
bid.
BIDDER AGREEMENTS
1. STATEMENT OF RIGHTS:
The City reserves the right to obtain clarification or additional information necessary to
properly evaluate a bid. Bidders may be asked to give a verbal presentation of their bid after
submission. Failure of bidder to respond to a request for additional information or
clarification could result in rejection of that bidder's bid. The City reserves the right to accept
or reject any and all bids, in whole or in part, separately or together, with or without cause; to
waive technicalities in submissions, to secure a project that is deemed to be in the best
interest of the City. The City also reserves the right to make purchases outside of the awarded
contracts where it is deemed in the best interest of the City.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
2. GENERAL TERMS:
Each bidder by submitting a response to the City as a result of this RFB, agrees to and
acknowledges its acceptance of and agreement with the procedures outlined below and the
terms, conditions and requirements of the applicable the City RFP document. Agreement is
evident by the submission of a response to the City. If a bidder cannot agree to these terms,
or violates these procedures, the response will be judged non-responsive and not considered.
If the procedures are violated during the evaluation process or prior to the issuance of a
contract by the City, the offer of the firm in question will be void and the City will procure
the goods/services in question from other eligible bidders.
3. SPECIFIC TERMS:
a. Any deviation from specifications in the bid solicitation must be clearly pointed out;
otherwise, it will be considered that the items offered are in strict compliance with
these specifications, and the successful bidder will be held responsible, therefore.
Unless otherwise stated, it is understood and agreed that any item offered or shipped
on this bid shall be new and suitable for storage or shipment, and that prices include
standard commercial packaging and handling.
b. Any attempt by a bidder to influence the opinion of the City staff, or City Council, by
discussion, promotion, advertising or any procedure to promote their offer, will
constitute grounds to judge such an offer non-responsive. All offers presented to the
City will be evaluated based on the current City Code and the offer as presented to the
City on the date/time specified in the given solicitation.
c. The City reserves the right to make periodic inspections of the manner and means the
service is performed or the goods are supplied.
d. The Bidder agrees to secure at Bidder's own expense all personnel and materials
necessary to carry out Bidder's obligations under this Bid. Such personnel shall not
be deemed to be employees of the City nor shall they or any of them have or is
deemed to have any direct contractual relationship with the City. The City shall not
be responsible for withholding taxes with respect to the Bidder's compensation
hereunder. Bidder shall not hold himself out as an employee of the City and shall
have no power or authority to bind or obligate the City in any manner, except City
shall make payment to Bidder for services as herein provided. Bidder shall obtain and
maintain all licenses and permits required by law for performance of this contract by
him. The Bidder shall have no claim against the City hereunder or otherwise for
vacation pay, sick leave, retirement benefits, social security, worker's compensation,
health or disability benefits, unemployment insurance benefits, or employee benefits
of any kind. State or Federal governments, including but not limited to Social
Security, workmen's compensation, Employment Security, sales or use tax and any
other taxes and licenses or insurance premiums required by law. The City shall pay
no employee benefits or insurance premiums of any kind to or for the benefit of
Bidder or his employees, agents, and servants by reason of this contract.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
e. The bidder will act in an independent capacity and not as officers or employees of the
City. The bidder shall indemnify, defend and hold harmless the City, its officers,
agents and employees from liability and any claims, suits, judgments, and damages of
any nature brought because of, arising out of, or due to breach of the agreement by
Bidder, its subcontractors, suppliers, agents, or employees or due to any negligent act
or occurrence or any omission or commission of Bidder, its subcontractors, suppliers,
agents, or employees.
f. The successful bidder shall indemnify and hold harmless the City, its officers, agents
and employees from all suits or claims of any character resulting from patent,
trademark or copyright infringement or accidents/injury at any point in the delivery of
goods/services.
g. It is the responsibility of the prospective bidder to review the entire request for bids
packet and to notify the City Manager's Office if the specifications are formulated in
a manner that would unnecessarily restrict competition. Any such protest or question
regarding the specifications or responding procedures must be received by the City
Manager's Office not less than five (5) days prior to the time set for bid opening.
These requirements also apply to specifications or instructions that are ambiguous.
h. Should any bidder fail to perform or comply with any provision or terms and
conditions of any documents referenced and made part hereof, the City may terminate
this contract, in whole or in part, and may consider such failure or non-compliance a
breach/default of contract. The City reserves the right to purchase any/all items or
service in default on the open market. By submitting a bid, all bidders agree to this
provision. No additional responses will be considered from a company in default until
the default expenses are paid. No principals of a defaulting firm may submit a
response under another organization or individual name until their previous default is
settled.
i. The City may terminate this agreement with or without cause at any time. In the event
of termination by either party, uncontested fees due for services satisfactorily
performed or goods accepted prior to the termination shall be paid.
j. Submit two (2) bound copies.
k. All submittals become the property of the City.
l. All bids (and supporting documents) will be retained by the City for a period of one
hundred twenty (120) days from the date the bids are opened after the opening hour
commences.
m. S.C. LAW CLAUSE: Upon award of a contract under this bid, the person,
partnership, association, or corporation to whom the award is made must comply with
the laws of South Carolina, which require such person or entity to be authorized
and/or licensed to do business in this state. Notwithstanding the fact that applicable
statutes may exempt or exclude the successful bidder from requirements that it be
authorized and/or licensed to do business in this state, by submission of this signed

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
bid, the bidder agrees to subject itself to the jurisdiction and process of the courts of
the State of South Carolina, to all matters and disputes arising or to arise under the
contract and performance thereof, including any questions as to the liability for taxes,
licenses, or fees levied by the State.