IFB 26-069 Light-Duty Fleet Truck Replacement - Energy Dept Bid Letter

Invita(cid:415)on for Bid No.: 26-069
Bid Title: Light-Duty Fleet Truck Replacement - Energy Dept
Contract Administrator: John Lones
Deadline for Ques(cid:415)ons: 5:00 PM CDT on September 22, 2026
Bid Opening Time/Date: 10:00 AM CDT on September 25, 2026
Opening Loca(cid:415)on: 112 Spragins Street NW Huntsville, Alabama 35801
Huntsville U(cid:415)li(cid:415)es (HU) is seeking bids for the above-men(cid:415)oned project located in Huntsville, Alabama. Sealed bids
will be received by the City of Huntsville, a municipal corpora(cid:415)on within the State of Alabama, d/b/a/ Huntsville
U(cid:415)li(cid:415)es, by USPS mail, at P.O. Box 2048, Huntsville, AL, 35804, or through FedEx, other mail services, or personal
delivery at the loca(cid:415)on men(cid:415)oned above. Bidder instruc(cid:415)ons, including pre-bid mee(cid:415)ng (if applicable), Cer(cid:415)ficates
of Insurance (if required) and specifica(cid:415)ons, are provided in the bid documents. The contractor shall furnish all
supervision, labor, materials, supplies, tools, equipment, and transporta(cid:415)on necessary to perform the work called
for under this contract in a (cid:415)mely, safe, and professional manner. All ques(cid:415)ons and requests for this bid packet should
be emailed to the Contract Administrator signed below.
Note Regarding Quan(cid:415)(cid:415)es, Evalua(cid:415)on and Method of Award.
Please note that the quan(cid:415)(cid:415)es listed in this bid are es(cid:415)mates only. The purchasing en(cid:415)ty does not guarantee the
purchase of all vehicles listed and reserves the right to adjust quan(cid:415)(cid:415)es as needed. This may include increasing the
number of units for exis(cid:415)ng models based on budget availability and opera(cid:415)onal requirements. HU reserves the right
to evaluate Part A and Part B either individually or collec(cid:415)vely. Awards may be issued as a single, bundled contract to
one vendor for the complete unit, or split into separate contract awards to mul(cid:415)ple vendors for individual parts. The
final decision will be based on which configura(cid:415)on provides the best value regarding strict adherence to technical
specifica(cid:415)ons, overall cost-efficiency, produc(cid:415)on and delivery lead (cid:415)mes that best suit our opera(cid:415)onal schedule.
Bidders must ensure that pricing for both Part A and Part B can stand alone. By submi(cid:427)ng a proposal, the bidder
acknowledges that HU may accept or reject any individual part of the submission.
No bid may be withdrawn a(cid:332)er the scheduled closing (cid:415)me for the receipt of bids for a period of ninety (90) days.
The right to reject any and all bids is reserved.
Your assistance in mee(cid:415)ng our requirements is appreciated.
John L(cid:392)es
John Lones
Contract Administrator
Purchasing Department
256-535-1396
john.lones@hsvu(cid:415)l.org