Out-of-School Time (OST) Programs

Location:	Pennsylvania
Posted:	Apr 30, 2026
Due:	May 7, 2026
Agency:	Housing Authority of the City of Pittsburgh
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	RFP/RFQ#E3-2026-01
Publication URL:	To access bid details, please log in.

RFP/RFQ#E3-2026-01

OPEN

The Housing Authority City of Pittsburgh (HACP) is issuing this Request for Proposals (“RFP”) on behalf of our affiliated nonprofit organization, Clean Slate E3, for qualified and interested business firms to submit sealed proposals to provide Out-of-School Time (OST) Programs.

Issue Date:

Mar 23, 2026 08:00 am

Meeting Date:

Apr 7, 2026 10:00 am

Deadline Date:

May 7, 2026 10:00 am

Procurement Documents

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Mar 18, 2026

RFP #E3-2026-01 Out-of-School Time (OST) Programs

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Apr 7, 2026

Pre Submission Meeting Sign In Sheet

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Apr 24, 2026

Addendum 1 - RFP #E3-2026-01 Out-of-School Time (OST) Programs

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Apr 28, 2026

Addendum 2 - RFP #E3-2026-01 Out-of-School Time (OST) Programsjp

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Apr 30, 2026

Addendum 3- RFP #E3-2026-01 Out-of-School Time (OST) Programs

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Clean Slate E3

RFP #E3-2026-01

Out-of-School Time (OST) Programs

CLEAN SLATE E3

REQUEST FOR PROPOSALS

Out-of-School Time (OST) Programs

RFP #E3-2026-01

Due:

April 29, 2026

10:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

Clean Slate E3

SECTION I

INTRODUCTION

RFP #E3-2026-01

Out-of-School Time (OSP) Programs

Clean Slate E3’s mission is to support educational opportunities and human social service

programs for residents of affordable and mixed income housing communities.

The Housing Authority City of Pittsburgh (HACP) is issuing this Request for Proposals on behalf

of our affiliated nonprofit organization, Clean Slate E3. The HACP established Clean Slate E3,

as a non-profit affiliate organization in order to attract charitable donations from the greater

Pittsburgh corporate and foundation community in order to support Clean Slate E3’s social service

programs and educational outreach efforts.

Clean Slate E3 has obtained 501(c)(3) non-profit charitable organization status from the United

States Internal Revenue Service (IRS). The HACP established Clean Slate E3 in order to expand

potential funding sources for activities that enrich the lives of HACP residents, including but not

limited to job training, education enhancement, and scholarships.

HACP on behalf of Clean Slate E3, seeks proposals from persons or organizations qualified to

provide Clean Slate E3 Out-of-School Time Programs.

Clean Slate E3 is contemplating the award of a professional service contract, or contracts, for an

initial term of one (1) year with two (2), one (1) year extension options, for a total of three (3)

years, in the form of the Grant Agreement (Attachment A) through this solicitation process. If

submitting alterations to the Clean Slate E3 contract for review and acceptance by Clean Slate E3,

please submit an electronic version in MS Word format with your proposal. If submitting your

company contract for review and acceptance by Clean Slate E3, please submit an electronic version

in MS Word format with your proposal. If your contract is not included with your proposal, it is

assumed that Clean Slate’s contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

Clean Slate E3

RFP #E3-2026-01

Out-of-School Time (OSP) Programs

Following are the Key Dates associated with this Request for Proposals:

April 29, 2026

10:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

April 7, 2026

10:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/85132751343?pwd=QnJS1DqXOT

7nUE9uRZiWF2Vl0Y7yol.1

Meeting ID: 851 3275 1343

Passcode: 740429

Dial by your location:

+1 312 626 6799 US (Chicago, Ill.)

April 8, 2026

10:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at Clean Slate E3’s discretion and will be communicated as

an addendum to this solicitation.

HACP on behalf of Clean Slate E3 will also accept online submissions for this Request for

Proposals, for those respondents wishing to submit online, please go to the following web

address to upload documents:

https://www.dropbox.com/request/TZeSdOoE48q8VDSK8FBP

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #E3-2026-01__Technical

[Full Company Name]_RFP #E3-2026-01__Fee Proposal

Clean Slate E3

RFP #E3-2026-01

Out-of-School Time (OSP) Programs

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh on

behalf of Clean Slate E3 will only be accepting physical proposals dropped off in person

from 8:00 AM until the closing time of 10:00 a.m. on April 29, 2026, in the lobby of the One

Stop Shop at 412 Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed

via USPS at which time they will be time and date stamped in the Procurement Department at

412 Boulevard of the Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All

proposals must be received at the above address no later than 10:00 a.m. on April 29, 2026,

regardless of the selected delivery mechanism.

Clean Slate E3

RFP #E3-2026-01

Out-of-School Time (OST) Programs

SECTION II

SCOPE OF SERVICES

Clean Slate E3 Out-of-school Time Programs

Clean Slate E3, the nonprofit affiliate of Housing Authority City of Pittsburgh (HACP), is seeking

Request for Proposals (RFPs) from qualified organizations to provide contracted out-of-school time

(OST) programming for a one year program, with the option to renew up to two additional years, to

residents of HACP housing- Low Income Public Housing (LIPH) and Housing Choice Voucher (HCV-

formerly Section 8) programs. Multiple organizations will be awarded with funding under this

program. Organizations have the option to a) provide summer programs and after school programs,

b) provide summer programming only, or c) provide after school programming only. Contract

length will be determined based on programs offered (3 months for summer, 9 months for school

year, or 12 months for both).

Clean Slate E3 is seeking to provide structured, evidence-based, outcome-driven OST programming

designed to strengthen youth both socially and academically. Clean Slate E3 is committed to

providing all youth with the opportunity to achieve excellence in academics, athletics, the arts, and

cultural activities. Clean Slate E3 trusts that partners can facilitate this creative programming and

we are currently seeking high-quality organizations and individuals to work with our youth.

Clean Slate E3 has established a preferred program structure for OST services that would

encompass:

1. Enrichment programs that focus on challenging youth to build and advance

already-learned skills that go beyond academic interests. These activities use

curriculum and material created for the program with a combination of

assistance, which may include youth leadership, community services, violence

prevention, emotional learning activity, or audio/visual and performing arts.

2. Afterschool Programs that are high-performing youth development

organizations serving youth. Organizations applying must demonstrate (1)

experience managing an afterschool program, (2) ability to implement evidence-

based practices, create baseline assessments and utilize metrics to show

program performance to show positive youth development from start to finish,

(3) offer enrichment and recreation opportunities, (4) collaborate with other

public and private entities, (5) incorporate parental and family involvement, and

(6) provide appropriate training for staff and volunteers.

The successful respondents will be charged with working with Clean Slate E3

representation and HACP youth.

Site/Community Logistics: Applicants may opt to provide services onsite or offsite:

On-Site Providers: On-site providers are organizations that provide services at the location.

Providers will need to detail any special facilities requirements (e.g., gym space, a room with sinks,

etc.) and transportation requirements (include details in the budget narrative) for special events

such as field trips, if applicable.

Off-Site Providers: Off-site providers are organizations that provide services at a location different

from the site where youth will be participating in the program. Transportation must be provided.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Out-of-School Time (OST) Programs

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