Request for Proposals For In Terminal Advertising

PORT OF PASCO, WASHINGTON
Request for Proposals
For In Terminal Advertising
The Port of Pasco, Washington is accepting proposals from qualified advertising firms to provide
in-terminal advertising at the Tri-Cities Airport in Pasco, WA.
BACKGROUND
The Tri-Cities Airport is a small-hub, commercial service air carrier airport, owned and operated
by the Port of Pasco, located in Southeast Washington. The airport is managed by Port of Pasco
and governed by the three-member elected commission.
Currently, five airlines, Alaska, Allegiant, American, Delta and United provide non-stop service
to Seattle, Los Angeles, Portland, Las Vegas, Phoenix Mesa, Phoenix, Minneapolis, Salt Lake
City, Denver and San Fransico on 23 daily flights. The passenger terminal building was expanded
and modernized in 2017 and is approximately 116,000 square feet. It is predominately a single-
story facility designed for flexibility and expandability. The terminal currently contains Airport
Administration offices, Transportation Security Administration (TSA) offices, airline ticket
counters and offices, rental car counters and offices, baggage claim, gallery seating area with three
food options, and a bar. The terminal also provides seven gates, nine aircraft parking positions,
four passenger boarding bridges (under construction) and three TSA screening lanes. In Calendar
Year 2025 the airport had 525,838 passenger enplanements. More detailed enplanement
information can be found at https://www.flytricities.com/about/statistics.
Currently, advertising in the airport is handled by In-Ter-Space Services, Inc. DBA Clear Channel
Airports. A map of current advertising displays in the airport is included as Exhibit B to the RFP.
Tri-Cities Airport Advertising Gross Revenues for 2024-June 2026 are shown below:
2024: $137,123
2025: $132,496
2026: $53,373.44 (YTD June 2026)
RFP TENTATIVE PROJECT TIMELINE
RFP Published August 24, 2026
Pre-Proposal Conference September 8, 2026; 1:30 pm Pacific Time
Questions Due September 15, 2026; 3 pm Pacific Time
Addendums Posted By September 22, 2026
Proposals Due October 2, 2026; 3 pm Pacific Time
Interviews (if needed) Week of October 12-16
Award Date October 28, 2026
Enter into contract form acceptable to the Port January 1, 2027

MINIMUM QUALIFICATIONS
The Tri-Cities Airport is soliciting proposals from qualified airport advertising concession firms
for the management and operation of the airport advertising concession program. The selected
proposer will coordinate all phases of the advertising concession program at the airport, including
developing a business strategy, creating a marketing and sales plan, making recommendations for
capital improvements, selling advertising space and managing contracts, billing clients,
coordinating advertising displays and production, and monthly reporting.
The proposed agreement is for a term of five (5) years. The minimum qualifications are shown
below:
* At least five (5) years' experience in airport marketing or airport concession management
* Demonstrated experience with at least five (5) airports
* Meet or exceed WCAG 2.1 A and AA accessibility standards for all digital products,
services and equipment, ensuring inclusive use for all individuals, including those with
disabilities.
PROPOSAL CONTENT REQUIREMENTS
Each response should contain, at minimum, and must address but is not limited to, the following
issues:
1. Name, position, phone and email address of contact person.
2. Name of principles in the firm; years firm has been in business and the individual managing
this project.
3. List at least three projects of similar scope, including dates and description of work
completed.
4. A description of your approach to managing the program including, at a minimum:
a. Compensation to the airport using the Financial Proposal Form attached as Exhibit
A.
b. Business strategy, including a plan to maximize revenue
c. Capital improvement strategy
d. Marketing strategy
5. Any other items, which consultant deems necessary.
EVALUATION PROCESS
After the deadline for receipt of responses, an evaluation committee will review all proposals
utilizing the evaluation criteria noted below. The evaluation committee will be made up of
representatives from Tri-Cities Airport and the Port of Pasco.
Based on the committee's review, if deemed necessary by the selection committee, at least two
(but not more than three firms) may be invited for interviews. The Port of Pasco Commission
makes the final decision on firm/team selection, based on the criteria listed above, as well as:
1. Qualifications of the consultant and firm (Maximum 35 points)

2. Work Plan and Approach to Project (Maximum 35 points)
3. Past Performances/References (Maximum 20 points)
4. Compensation to the Airport (Maximum 10 points)
The compensation to the airport will be scored using two equally weighted components: MAG and
percentage rent. The highest proposed MAG will receive five (5) points, and other proposals will
receive points proportionally according to the formula: Respondent MAG/Highest MAG x %.
The highest proposed percentage rent will receive five (5) points and the other proposals will
receive points proportionally according to the formula: Respondent Percentage/Highest
Percentage x 5. The sum of the two components will equal the Respondent's Compensation to
Airport score, up to a maximum of 10 points.
SUBMITTAL
Proposals will only be accepted from firms that can demonstrate having a broad background and
extensive experience in the field of airport advertising.
Four copies of the proposals shall be delivered to the Tri-Cities Airport Administration Office
prior to 3:00 pm Pacific Time on October 2 2026 and clearly marked: RFP AIRPORT
ADVERTISING, and should be addressed to:
Tara White
Assistant Airport Director of Properties
Tri-Cities Airport
3601 North 20th
Pasco, WA 99301
A Pre-Proposal Conference will be held on September 8, 2026 at 1:30 pm Pacific Time in the Tri-
Cities Conference Room on the second floor of the Tri-Cities Airport Terminal. There is an option
for both an in-person meeting or to attend via the TEAMS link below. A facility tour will be
conducted after this conference. There is not a virtual option for the facility tour.
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/268254420282954?p=FP2q
0FGeNewupqXAAl
Meeting ID: 268 254 420 282 954

Passcode: Eb7c35h5
Any inquiries regarding this RFP shall be made in writing to Tara White, taraw@portofpasco.org,
by September 15, 2026 at 3:00 PM Pacific Time.
RESERVATION OF RIGHTS
* The Port reserves the right to reject all, or portions of any or all, proposals. The Port may, at is
sole discretion, withdraw this RFP, re-advertise, extend deadlines, waive irregularities and
technicalities, or modify or amend any and all provisions herein. The Port will not pay for any
information herein requested, nor is it liable for any costs incurred by the participating
proposer. The Port reserves the right to extend the RFP submittal date if needed. All changes
and/or clarifications will be distributed to all those indicating interest in this RFP in the form
of addenda. Any award as a result of this procurement shall be contingent upon the execution
of an appropriate contract.
* If a selection cannot be made on the basis of the proposals, the Port reserves the right to select
the most qualified proposer(s) to provide additional information and, if warranted, detailed
interviews. No proposer shall be entitled to, or otherwise be guaranteed, an interview.
* The Port is a municipal corporation of the state of Washington and, as a result, the proposal
and other documents associated with this procurement may become public records subject to
disclosure under the Washington Public Records Act (Chapter 42.56 Revised Code of
Washington) upon submission to the Port. Each proposer shall be responsible for identifying
any information in its submittal that it believes is subject to an exception from disclosure under
state law.
ADDENDA
Any interpretation, correction, or change to this RFP will be made only by written addendum
issued by the Port of Pasco. Any addenda will be posted to the Port of Pasco's website and
bidders are responsible for monitoring the website and must acknowledge all addenda in their
proposal.
TITLE VI
Respondents shall comply with all applicable federal, state, and local laws and regulations,
including nondiscrimination requirements The Port in accordance with the provisions of Title VI
of the Civil Rights Act of 1964 (78 stat. 252, 42 U.S.C. 2000d-4), 28 CFR 50.3, and 49 CFR
Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into

pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of the owner's
race, color, national origin, sex, creed, age, or disability in consideration for an award.
ACDBE
Per the federal regulations of the U.S. Department of Transportation, 49 CFR Part 23, it is the
policy of the Port that airport concession disadvantaged business enterprises (ACDBE) shall have
the maximum opportunity to participate in any activity, service or facility at the Airport under
agreement, lease, contract with or franchise from the Port. A successful Proposer shall agree to
make good faith efforts to ensure that business concerns owned and controlled by socially and
economically disadvantaged individuals as defined in 49 CFR Part 23, as amended, participate in
rental car operations at the Airport. In accordance with the Department of Transportation's
Frequently Asked Questions, the ACDBE goal is currently set to zero until the Unified
Certification Program (UCP) completes the reevaluation process provided in 49 CFR 23.81.
If a selected Proposer is unable to achieve the established goal under joint venture, partnership,
franchise or similar legal arrangement, the Proposer shall seek to obtain the required ACDBE
participation by other means, such as the purchase of goods, services, supplies and/or products
from certified ACDBE vendors. In the event that a selected Proposer for this solicitation qualifies
as a certified ACDBE, the agreement goal shall be deemed to have been met.
ACCESSIBILITY COMPLIANCE
In accordance with Title II of the Americans with Disabilities Act (ADA) and Section 508 of the
Rehabilitation Act, Contractor shall meet or exceed WCAG 2.1 A and AA accessibility standards
for all vendor-provided digital products, services, and equipment, ensuring inclusive use for all
individuals, including those with disabilities. This requirement applies to all digital and physical
deliverables provided solely by the vendor.
The Airport shall meet applicable federal, state, and local regulations, including Title II of the
ADA and Section 508 requirements for Information and Communication Technology (ICT)
accessibility for the Airport owned Physical Displays.
Any other third-parties covered by this contract shall also meet applicable federal, state, and
local regulations, including Title II of the ADA and Section 508 requirements for Information
and Communication Technology (ICT) accessibility for the third-party owned Physical Displays.

FAIR LABOR STANDARDS ACT COMPLIANCE
All contracts and subcontracts that result from this RFP will incorporate by reference the
provisions of 29 CFR Part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the
same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay,
recordkeeping, and child labor standards for full and part-time workers.
The Consultant has full responsibility to monitor compliance to the referenced statute or
regulation. The Consultant must address any claims or disputes that arise from this requirement
directly with the U.S. Department of Labor - Wage and Hour Division.
DAVIS-BACON COMPLIANCE
All contracts and subcontracts that result from this RFP will incorporate by reference the
provisions of 29 CFR Part 5, Subpart A which sets forth the Department of Labor's rules for
prevailing wage and fringe benefit requirements which are set forth in the Davis-Bacon Act.
VETERAN'S PREFERENCE
In the employment of labor (excluding executive, administrative, and supervisory positions), the
Consultant and all sub-tier consultants or contractors must give preference to covered veterans as
defined within 49 U.S.C. 47112. Covered veterans include Vietnam-era veterans, Persian Gulf
veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as
defined by 15 U.S.C. 632) owned and controlled by disabled veterans. This preference only
applies when there are covered veterans readily available and qualified to perform the work to
which the employment relates.

Exhibit A: Financial Proposal Form
FINANCIAL PROPOSAL FORM
TO: Port of Pasco
DATE: _________________
BIDDER NAME: _ _ _ _ _ _ _
Having reviewed the RFP, the undersigned offers the following financial proposal for the
Airport Advertising Concessions Program. The financial proposal shall remain firm for at
least ninety (90) days after the proposal due date, unless a longer period is stated in the
proposal.
Description Financial
Response
Minimum Annual Guarantee (MAG) $
Percentage Rent on Gross Revenues %
The Undersigned Bidder proposes and agrees, if this bid is accepted, to enter an
agreement with the Port of Pasco to complete all work as specified or indicated in this Bid.
By submission of this bid, Bidder certifies that this bid has been arrived at
independently, without consultation, communication, or agreement as to any matter
relating to this bid with any other bidder or with any other competitor.
BIDDER:
Name of Business:_________________________Name of Bidder:______________________
Address:____________________________________________________________________
Phone Number:_______________________________
Email Address:________________________________
Signature of Authorized Representative:____________________________________________
Date:__________________

Exhibit B: Map