344-26 - SAND, LOAM, CLAY, GRAVEL, STONE AND ROADMIX

Legal Notice
CITY OF MILFORD
Office of the Purchasing Agent
70 West River Street - Milford, CT 06460
INVITATION TO BID
Notice is hereby given that sealed bids for
SAND, LOAM, CLAY, GRAVEL,
STONE AND ROADMIX
will be received in the
Purchasing Agent's Office until
3:00 p.m., Wednesday, October 7, 2026
Bids will not be opened publicly.
Results will be posted to the City's website by that evening.
Specifications are available in the Purchasing Office
or may be downloaded at www.milfordct.us/863/Current-Bids .
The Purchasing Agent reserves the right to reject any or all bids
and to accept any proposal deemed to be in the City's best interests.
The City of Milford is an Equal Opportunity/Affirmative Action Employer.
Fred Bialka
Purchasing Agent
203-783-3225

INSTRUCTIONS
Check the City website at www.milfordct.us/863/Current-Bids for any applicable addenda prior to submitting a
bid. It is your responsibility to ensure that you have current information.
The City is not responsible for data or transmission errors.
Fill in the Bid Form and the Drug Free Workplace Certificate by typewriter or pen - pencil entries will not be
accepted.
If tie bids are received which are equal as to price, quality, and service, a bid received from a business which
submits a drug free workplace certification with the bid form will be given preference in accordance with Milford's
Code of Ordinances, Article V, Division 2., Sec. 2-90.
Sign and seal your bid in an envelope clearly marked : SAND, LOAM, CLAY, STONE BID
No responsibility will be attached to any City representative or employee for the premature opening of a bid not
properly addressed and identified.
and mail or hand deliver to:
City of Milford Purchasing Agent
70 West River Street - Milford, CT 06460-3317
Submit one (1) Original Bid and one (1) Copy.
The bid must be in the Purchasing Department no later than the time and date indicated on the Invitation to Bid.
FAXed and E-mailed bids are not acceptable and will not be considered.
Your name and address must appear in the upper left-hand corner and the name of the bid must appear in the lower
left-hand corner of the envelope.
We will not accept or consider bids, withdrawals, or amendments received after the date and time specified.
We are exempt from State sales tax under Connecticut General Statutes Chapter 219, Section 12-412, sub-section A
and from Federal excise tax - do not include these taxes in your proposal.
If you believe that a possible conflict of interest may occur should we accept your proposal and award you a contract
or a purchase order, then you must disclose this belief in a statement attached to the back of the Bid Form.
If you have any questions, please call Fred Bialka at (203) 783-3225 or e-mail to fbialka@milfordct.gov .
2

SPECIFICATIONS
Under this proposal the successful bidder(s) will provide and deliver sand, loam, clay, stone, gravel, and/or roadmix,
without price increase, to any location in Milford for one year from January 1, 2027 through December 31, 2027,
on an "as needed" basis.
We ask for prices if you deliver to our Public Works yard or if you just load material into our trucks at your facility.
If you deliver, loads/deliveries will be made between the hours of 7:00 a.m. and 3:00 p.m., Mondays through
Fridays, unless otherwise directed.
The award will be split between those bidders who propose the lowest unit price for each item.
Vendor's trucks may be required to pass over the City's truck scale at the Milford Transfer Station on Oronoque
Road (1.5 miles from the Public Works yard) in order to verify the net weight of deliveries.
Successful bidders may be required to supply a material sample to the Public Works department for approval prior
to the start of any delivery.
Bidders may submit "partial" bids for those items which they can provide.
PRODUCT QUALITY
Product quality must be consistent with generally-accepted construction standards and be acceptable to the Public
Works Director or his designee. The City reserves the right to place the order with another supplier if necessary to
insure timely delivery or product quality.
The City reserves the right to cancel an order, or any part thereof, without penalty or obligation whatsoever if
delivery is not made within twenty-four (24) hours of placement or if the quality of the material is unacceptable.
Sand will be free of stones, clay, and organic matter.
Loam (topsoil) will be free of any rocks larger than 6" in diameter.
Ballfield clay must be a "processed RED clay and RED sand mix " (the mix ratio of clay to sand will be determined
prior to delivery after a meeting between the Parks Foreman and the successful bidder). Ballfield clay must be
delivered in a sufficiently dry state to permit easy spreading. Clay delivered wet or without sufficient sand content
to permit easy spreading will not be accepted. Clay must be screened and be free of stone, debris, or other
deleterious material or it will not be accepted.
Stone (1/2", 3/4", and 1-1/4") must be "blue stone", "trap rock" and be relatively free of dirt, debris, and stone dust.
Roadmix (3/4") will consist of "blue stone", sand, and stone dust in accordance with Conn DOT standards.
Washed gravel (1/2" & 3/4") must be free of sand, dust, and organic matter.
- end of specification -
3

CITY OF MILFORD, CT
BID FORM
The undersigned bidder understands the bid invitation, instructions, specifications, and other requirements, accepts
them as being sufficient for the purpose intended, and agrees to provide the City of Milford with the following in
accordance therewith:
2027 SAND, LOAM, CLAY, GRAVEL, STONE and ROADMIX
Item Size Delivered price Per Picked up price:
Sand n/a $ __________ cuyd $ ___________
Loam (topsoil) n/a $ __________ cuyd $ ___________
Clay for ball field use n/a $ __________ cuyd $ ___________
Stone 1/2" $ __________ ton $ ___________
Stone 3/4" $ __________ ton $ ___________
Stone 1-1/4" $ __________ ton $ ___________
Gravel, washed 1/2" $ __________ ton $ ___________
Gravel, washed 3/4" $ __________ ton $ ___________
Roadmix 3/4" $ __________ ton $ ___________
You do not have to propose a price for each item. Enter prices only for the material you can supply.
*NOTE: Please submit a copy of your current W-9 Form. (Not a condition of the Bid)
Bid results will be posted on the City's website. Go to www.milfordct.us/864/Open-Bid-Results .
The undersigned bidder certifies that his bid is made independently and without collusion, agreement,
understanding, or planned course of action with any other bidder and that the contents of his bid shall not be
disclosed to anyone other than his employees, agents, or sureties prior to the official bid opening.
Sign here _______________________________________ Date _______________________
Print Name _______________________________________ Tel _______________________
Company Name _______________________________________ FAX _______________________
Address _______________________________________ E-mail ________________________
_______________________________________
4

DRUG FREE WORKPLACE CERTIFICATE
(You are NOT required to sign this form. Sign it only if it is applicable to your company.)
I hereby certify that this company:
1. Has a published statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and that this statement specifies the
actions which will be taken against employees for violations of such prohibition.
2. Has a written policy informing employees about the dangers of drug abuse in the workplace, the firm's
policy of maintaining a drug free workplace, any available counseling, rehabilitation, and employee assistance
programs, and the penalties which may be imposed upon employees for drug use violations.
3. Each employee engaged in providing the commodities or contractual services which are being bid was
given a copy of the statements specified in paragraphs 1 and 2, above.
4. In the statement specified in paragraph 1, the employees have been notified that, as a condition of working
on the commodities or contractual services which are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of "guilty", or of "nolo contendere" to any
violation of any controlled substance law of the United States or of any state, for a violation occurring in the
workplace no later than five (5) days after such conviction or plea.
5. This firm will impose a sanction on or require the satisfactory participation in a drug abuse assistance
program or a rehabilitation program, if such are available in the employee's community, by any employee who is so
convicted.
6. This firm will make a good faith effort to continue to maintain a drug free workplace.
As the person authorized to sign this statement, I certify that this firm fully complies with the above requirements.
Signature ___________________________________ Date ____________
Print name ___________________________________
Company ___________________________________
5