Provision and Implementation of a Laboratory Information Management System on a Multi-Year Contract

Location:	Georgia
Posted:	May 20, 2026
Due:	Jun 15, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Solicitation No:	RP022-26 INV
Publication URL:	To access bid details, please log in.

Attachment Preview

May 20, 2026

The files

REQUEST FOR PROPOSAL

RP022-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified service

providers for the Provision and Implementation of a Laboratory Information Management System on a Multi-Year

Contract for the Department of Water Resources.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number

and Company Name. Proposals will be received until 2:50 PM local time on June 15, 2026, at the Gwinnett County

Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal

received after this date and time will not be accepted. Proposals will be publicly opened, and only names of

submitting service providers will be read at 3:00 PM. Please use the link found here to join, or by dialing 1-323-676-

6170. Access Code is: 736 648 12#. Apparent bid results will be available the following business day on our

website.

Questions regarding proposals should be directed to Dana Garland, Purchasing Manager at

Dana.Garland@GwinnettCounty.com or by calling 770-822-8723, no later than June 2, 2026. Proposals are legal

and binding upon the vendor when submitted. One single sided unbound original, five (5) copies, and one (1)

electronic copy on a flash drive should be submitted.

Successful service providers will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of

A-10 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject

any or all proposals to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies

submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Dana Garland, CPPB, FOII, NIGP-CPP

Purchasing Manager

RP022-26

Page 2

1.0 Introduction

The Gwinnett County Board of Commissioners (County) is soliciting competitive sealed proposals

from qualified service providers for the provision and implementation of a comprehensive

Laboratory Information Management System (LIMS) on a Multi-Year Contract for the Gwinnett

County Department of Water Resources (DWR). The solution will enhance the County’s Water

Resources Laboratory (WRL) management capabilities and grow with its needs.

The WRL is interested in a Software as a Service (SaaS/Cloud) solution. Cloud-based systems must

have a proven track record providing LIMS to a laboratory serving large water utilities or similarly

complex and comprehensive testing facilities. The system must also provide key features, including

regulatory compliance, workflow and sample management, instrument integration, mobile sample

tracking, cloud-based accessibility, and quality assurance/quality control features compliant with

40 CFR 136, 141 and 143.

The County intends to award a contract for this proposal to one (1) service provider. There are no

expressed or implied obligations for the County to reimburse responding service providers for any

expenses incurred in preparing proposals in response to this solicitation. The full cost of proposal

preparation and demonstration (if required) is to be borne by the proposing service provider.

Proposals must be signed by a company official who has the authority to commit company

resources.

The request for proposal and the successful proposal will become part of a written contract

between the County and the proposing service provider. The contract shall be on forms supplied by

the County. A sample contract has been included for review by the proposer’s legal counsel.

Finally, all proposed solutions must comply with the Security Requirements (Part V) provided in the

solicitation with any exceptions being itemized and explained in detail.

Service Provider Name

________________________________________________________

RP022-26

Page 3

2.0 Background and Current Environment

This Section of the request for proposal provides background on the Water Resources Laboratory,

and relevant systems in operation in the current environment, as well as the planned future

environment.

The DWR distribution system contains 4,110 miles of water pipe, 282,447 meters, and serves

approximately one million residents. As the laboratory supporting DWR operations, the WRL is

responsible for sampling, testing, and reporting on many aspects of the permits required for the

operation of this utility. It is the goal of the WRL to utilize a secure proven information management

system to holistically track, report, and maintain data for permit-related requirements.

The County operates and maintains the WRL for analyzing water, wastewater, and stormwater

samples. Daily, the WRL conducts chemical analyses and microbial testing. Annually, the WRL

performs over 44,000 analyses, totaling over half a million data entry points. This testing is being

conducted to comply with the various regulatory laws, such as the Clean Water Act (specifically,

National Pollutant Discharge Elimination System (NPDES)) and the Safe Drinking Water Act

(SDWA). WRL is currently supported by up to 15 subcontracted specialty laboratories on an as-

needed basis.

RP022-26

Page 4

3.0 Scope of Services

3.1 Project Overview

The WRL staff include state-licensed scientists, analysts, interns, quality assurance/quality control

staff, and management, totaling nineteen (19) employees. The WRL has two primary testing

functions, operating as a state-accredited water microbiological lab and a state-compliant

wastewater lab. The County currently utilizes an on-premises version of a LIMS, Accelerated

Technology Laboratories Sample Master, Version 10 (v10.5.0.2). This application is critical for the

management of daily operations such as work scheduling, inventory, calculations, QA/QC, data

entry, archival data, trend analysis, sample preparation logs, sample preparation labels, unique data

identifications, audit trail, and instrument management.

The proposed LIMS must be fully capable of immediate (out-of-box) implementation with full

functionality except for configuration items. The system should not require service provider

customization.

The selected solution will consist of at least the following:

1. All software for a complete and operable system

2. Installation, on-site testing, and startup

3. Warranties, maintenance contracts, and support services

4. Training, including printed materials and an in-person trainer

5. Project management

6. Data migration

7. Instrument parsing setup and support

8. Integration with external solutions that currently support the WRL - electronic integration

with Hach WIMS and ARCGIS

9. Mobile capability to document and upload distribution system sampling location data

o Geofencing features are considered optional. If offered, the service provider

must detail the integration/interactions of this option with WRL operations and

the County’s GIS system

It is the expectation of the County that the service provider will implement a fully functional LIMS,

including upgrades, integrations with other County and WRL systems, and successful testing within

one year of the project start date.

The successful solution will include, and will be evaluated on, not only the software, but also the

service provider’s explanation of technical services, ongoing platform hosting and maintenance,

implementation plan, and post-implementation support as described in this request for proposal.

The functions listed throughout this proposal should all work together to provide a comprehensive,

well-integrated, and scalable solution for the WRL.

3.2 Component Systems

The County expects the service provider to provide all the components necessary for a fully

functioning solution - considering each solution component individually, and the collective

components working together. The County anticipates that in a proposed solution with components

from different sources, the service provider will act as the system integrator and be responsible for

RP022-26

Page 5

overall implementation, any internal interfaces required, testing, training, and maintenance support

of the complete solution.

The service provider shall be responsible for ensuring continuity and functionality for all

components of the provided solution regardless of the source throughout the contract duration.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Provision and Implementation of a Laboratory Information Management System on a Multi-Year Contract

Attachment Preview

See also