Los Lunas Blvd Utility Extension
| Location: | New Mexico |
|---|---|
| Posted: | Mar 8, 2026 |
| Due: | Apr 7, 2026 |
| Agency: | Los Lunas village |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | VLL-2026-0-000 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
VLL-2026-0-000
|
| Bid Title: |
Los Lunas Blvd Utility Extension
|
| Category: | Professional Services |
| Status: | Open |
| Bid Recipient: | Michael Jaramillo, Public Works Director |
|
Attachment Preview
REQUEST FOR PROPOSALS (RFP)
FOR
PROFESSIONAL DESIGN SERVICES
RFP No. VLL-2026-0-000
Project Name: Los Lunas Boulevard Utility Extension
Contracting
Agency:
Village of Los Lunas
Address:
660 Main Street NW
Los Lunas, NM 87031
Telephone:
(505) 352-7636
Date:
March 8, 2026
Funding Type: US EPA
This form was prepared by the Village of Los Lunas and is endorsed by the Professional Technical Advisory Board
(PTAB), which is comprised of the American Council of Engineering Companies (ACEC) New Mexico, New Mexico
Society of Professional Engineers (NMSPE), American Institute of Architects (AIA) New Mexico Chapter, New
Mexico Professional Surveyors (NMPS), and American Society of Landscape Architects (ASLA) New Mexico
Chapter; Local Government Division, Department of Finance and Administration; Rural Utilities Service, US
Department of Agriculture; New Mexico Environmental Department; and New Mexico Finance Authority.
For information and suggestions on how to fill out this RFP, please refer to the “OWNER’S MANUAL FOR
QUALIFICATIONS-BASED SELECTION (QBS)” at www.ptabnm.org.
1
Revised January 2017
NOTICE OF REQUEST FOR PROPOSALS (RFP)
Qualifications-based competitive sealed proposals for professional design services will be received by
the Contracting Agency, Village of Los Lunas for RFP No. VVL-2026-0-000
The Contracting Agency is requesting proposals for professional
architectural services
engineering services
surveying services
landscape architectural services
planning services
for: Los Lunas Boulevard Water Extension.
Proposals will be received at 660 Main Street NW, Los Lunas, New Mexico 87031 until April 7, 2026 at
4:00 pm. Copies of the Request for Proposals (RFPs) can be downloaded from the Village of Los Lunas website
at www.loslunasnm.gov/Bids.
A mandatory non-mandatory pre-proposal meeting will
2026 at 10:00 a.m. via TEAMS at the following link: Join the meeting now.
will not be held on March 18,
Interviews may be held will not be held for this project after the evaluation of proposals is completed.
PURCHASING AGENT:
Tamie Manns
Date: March 8, 2026
(for Contracting Agency’s Use Only)
Newspaper:
Newspaper:
Newspaper:
Albuquerque Journal
Publish:
Publish:
Publish:
March 8, 2026
P.O. No.
P.O. No.
P.O. No.
[Note: This Notice is issued pursuant to the requirements of § 13-1-104 NMSA 1978 and must be published not less that 10
calendar days prior to the date set for the receipt of proposals (§ 13-1-113) and published in a newspaper of general
circulation in the area.]
2
Revised January 2017
1. PROJECT DESCRIPTION
SCOPE OF WORK
The Village plans to install buried utilities within the right-of-way of the Los Lunas Boulevard corridor from east
of Edeal Road to NM 47. This segment is currently under construction. Phase I of Los Lunas Boulevard is also
under construction and includes utilities from I-25, across the Rio Grande, to Edeal Road.
The goal of this project is to design utilities between Phase I (currently under construction) and Phase II, during
which the second lane in each direction will be constructed. Appendix A illustrates the general project limits and
scope, which include the following elements:
• Gravity Sewers: Approximately 8,300 linear feet of 8-inch to 12-inch gravity sewer, including manholes,
dewatering, and related appurtenances.
• Water Transmission Lines (6-inch to 18-inch): Approximately 8,300 linear feet, including valves, fire
hydrants, air and vacuum valves, and related appurtenances.
• Sewage Lift Station: Approximately 25 feet deep, equipped initially with three pumps and sized to
accommodate a future fourth pump.
• Sewage Forcemain: Approximately 650 linear feet of 6-inch to 8-inch forcemain at two locations.
• Illustrative Graphic: Graphics are illustrative only and do not necessarily represent the final layout.
• MRGCD Crossings: Four Middle Rio Grande Conservancy District (MRGCD) channel crossings of
water and sewer facilities, including assembly of permitting packages for Village execution.
• NMDOT Coordination: Review and permitting associated with work along NM 47.
Please see Appendix B for detailed description of the project, including roles, services to be performed,
funding, and project management.
This project is wholly or partially funded with United States Environmental Protection Agency funds, and
therefore must comply with all federal requirements contained in Addendum C: Supplemental Conditions and
Forms. Neither the United States nor its department’s agencies or employees is or will be party to this request
for proposals or any resulting contract
2.
SCOPE OF WORK
The Offeror shall perform the following professional services:
2.1 Provide standard Basic Design Services, consisting of:
Engineers
Study and Report Phase (PER)
Preliminary Design Phase
Final Design Phase
Surveyors
Property Boundary Survey (Augment)
Topographic Survey (Augment)
Additional Services
Environmental Documentation
2.2 Other (list):
Geotechnical Augmentation
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Revised January 2017
INSTRUCTIONS TO OFFERORS
1. DEFINITIONS AND TERMS
1.1. Addendum: a written or graphic instrument
issued prior to the opening of proposals, which
clarifies, corrects, or changes the Request for
Proposals. Plural: addenda.
1.2. Consultant: means the Successful Offeror
awarded the Agreement/Contract.
1.3. Determination: means the written
documentation of a decision of the
procurement officer including findings of fact
required to support a decision. A
determination becomes part of the
procurement file to which it pertains (§ 13-1-52
NMSA 1978).
1.4. Offeror: any person, corporation, or
partnership legally licensed to provide
professional design services in this state who
chooses to submit a proposal in response to
this Request for Proposals.
1.5. Procurement Manager: means the person or
designee authorized by the Contracting
Agency to manage or administer a
procurement requiring the evaluation of
proposals.
1.6. Request for Proposals: or “RFP” means all
documents, including those attached or
incorporated by reference, used for soliciting
proposals (§ 13-1-81 NMSA 1978).
1.7. Responsible Offeror of Proposer: means an
offeror or proposer who submits a responsive
proposal and who has furnished, when required,
information and data to prove that the proposer’s
financial resources, production or service
facilities, personnel, service reputation and
experience are adequate to make satisfactory
delivery of the services described in the proposal
(§ 13-1-83 NMSA 1978).
1.8. Responsive Offer or Proposal: means an
offer or proposal that conforms in all material
respects to the requirements set forth in the
request for proposals. Material respects of a
request for proposals include, but are not
limited to, price, quality, quantity or delivery
requirements (§ 13-1-85 NMSA 1978).
1.9. The terms must, shall, will, is required, or
are required, identify a mandatory item or
factor that will result in the rejection of the
offeror’s proposal.
1.10. The terms can, may, should, preferably, or
prefers identify a desirable or discretionary
item or factor.
2. REQUEST FOR PROPOSAL DOCUMENTS
2.1. COPIES OF REQUEST FOR PROPOSALS
(RFP)
A. A complete set of the RFP may be obtained
from the Contracting Agent.
B. A complete set of the RFP shall be used in
preparing proposals; the Contracting
Agency assumes no responsibility for errors
or misinterpretations resulting from the use
of an incomplete set of the RFP.
C. The Contracting Agency in making copies
of RFP available on the above terms, does
so only for the purpose of obtaining
proposals on the Project and does not
confer a license or grant for any other use.
D. A copy of the RFP shall be made available
for public inspection and shall be posted at
the Administration Building of the
Contracting Agency.
2.2. INTERPRETATIONS
A. All questions about the meaning or intent of
the RFP shall be submitted to the
Procurement Manager of the Contracting
Agency in writing. Replies will be issued by
Addenda mailed or delivered to all parties
recorded by the Contracting Agency as
having received the RFP. Questions
received less than five days prior to the
date for opening of proposals will not be
answered. Only questions answered by
formal written addenda will be binding.
Oral and other interpretations or
clarifications will be without legal effect.
B. Offerors should promptly notify the
Contracting Agency of any ambiguity,
inconsistency, or error, which they may
discover upon examination of the RFP.
2.3. ADDENDA
A. Addenda will be emailed, mailed, faxed,or
hand delivered to all who are known by the
Contracting Agency to have received a
complete copy of the RFP.
B. Copies of Addenda will be made available
for inspection wherever RFPs are on file for
that purpose.
C. No Addenda will be issued later than five
days prior to the date for receipt of
proposals, except an Addendum
withdrawing the RFP or one which includes
postponement of the date for receipt of
proposals.
D. Each Offeror shall ascertain, prior to
submitting the Proposal, that the Offeror
has received all Addenda issued and shall
4
Revised January 2017
acknowledge their receipt in the Proposal
Cover Letter.
3. PROPOSAL SUBMITTAL PROCEDURES
3.1. NUMBER, FORM AND STYLE OF
PROPOSALS
A. Offerors shall provide 7 copies of their
proposal to the location specified on Page 2
on or before the closing date and time for
receipt of proposals.
B. All proposals must be typewritten on standard
8-1/2” x 11” paper and bound on the left-hand
margin.
C. A maximum of 20 pages, not including
front and back covers, cover letter, table of
contents, and Campaign Contribution
Disclosure Form.
D. The proposal must be organized in the
following format and must contain, as a
minimum, all listed items in the sequence
indicated:
1) Cover Letter
2) Response to Evaluation Criteria included in
this RFP.
3) Other supporting or resource material
E. Any proposal that does not adhere to this
format, and which does not address each
specification and requirement within the RFP,
may be deemed non-responsive and rejected
on that basis.
F. Offerors may request in writing nondisclosure of
confidential data. Such data should accompany
the proposal and should be readily separable
from the proposal in order to facilitate eventual
public inspection of the non-confidential portion
of the proposal. A request stating the entire
proposal is confidential will not be acceptable.
Only matters, which clearly are of a confidential
nature, will be considered.
G. Any cost incurred by the Offeror in preparation,
transmittal, and presentation of any proposal or
material submitted in response to this RFP shall
be borne solely by the Offeror.
3.2. SUBCONSULTANTS
A. The Offeror shall list and state the
qualifications for each subconsultant the
Offeror proposes to use for all subcontracted
work.
B. The Offeror is specifically advised that any
person or other party to whom it is proposed to
award a subcontract under this proposal, must
be acceptable to the Contracting Agency after
verification by the Contracting Agency of the
current eligibility status, including, but not
5
limited, to suspension or debarment by the
Contracting Agency.
3.3. PREQUALIFICATION PROCESS
A business may be pre-qualified by the
Purchasing Agent as an Offeror for particular
types of service. Mailing lists of potential
Offerors shall include but shall not be limited to
such pre-qualified businesses (§ 13-1-134
NMSA 1978). For purposes of this RFP, if pre-
qualification is utilized, special instructions will
be attached as an exhibit to this RFP.
3.4. DEBARRED OR SUSPENDED
CONTRACTORS
A business (contractor, subcontractor or supplier)
that has either been debarred or suspended
pursuant to the requirements of § 13-1-177 through
§ 13-1-180, and § 13-3-11 through § 13-4-17
NMSA 1978 as amended, shall not be permitted to
do business with the Contracting Agency and shall
not be considered for award of the contract during
the period for which it is debarred or suspended
with the Contracting Agency.
3.5. SUBMITTAL OF PROPOSALS
A. Proposals shall be submitted at the time and
place indicated in the Notice of Request for
Proposals and shall be included in an
opaque sealed envelope marked with the
Project title and name and address of the
Offeror and accompanied by the documents
listed in the Request for Proposal.
B. The envelope shall be addressed to the
Purchasing Agent/Procurement Officer of the
Contracting Agency. The following
information shall be provided on the front
lower left corner of the envelope: project title,
project number, RFP number, date of
opening, and time of opening. If the proposal
is sent by mail, the sealed envelope shall
have the notation “SEALED PROPOSAL
ENCLOSED” on the face thereof.
C. Proposals received after the date and time
for receipt of proposals will be returned
unopened.
D. The Offeror shall assume full responsibility
for timely delivery of proposals at the
Purchasing Agent’s office, including those
proposals submitted by mail. Hand-
delivered proposals shall be submitted to
the Purchasing Agent or the Purchasing
Agent’s designee and will be clocked
in/time stamped at the time received, which
must be prior to the time specified.
E. After the date established for receipt of
proposals, a register of proposals will be
prepared which includes the name of each
Revised January 2017
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State Government of New Mexico
Bid Due: 6/23/2026
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