Request for Qualifications for
Professional Engineering Services for the
Midway Boulevard Improvements Project
Soliciting Agency:
Proposals Due By:
Submit via E-mail To:
For More Information:
City of Oak Harbor
3:00 p.m. (Pacific Time) on Wednesday, April 1, 2026
City of Oak Harbor
ATTN: Sandra Place, Administration Manager
splace@oakharbor.org
Phillip Esqueda – Capital Project Manager
(360)279-4525 | pesqueda@oakharbor.org
OVERVIEW
This Request for Qualifications (RFQ) is for the City of Oak Harbor (City) to solicit interest
from qualified respondents to provide professional services for the Midway Boulevard
Improvements Project (Project). Consultants are invited to demonstrate their experience
and qualifications in performing work directly related to the services required by
responding to this RFQ. Proposals will be evaluated in accordance with qualifications-based
selection procedures. This project does involve federal funds.
About Oak Harbor, Washington
The City of Oak Harbor (population 24,840) was incorporated on May 14, 1915, and is
situated on the northern portion of Whidbey Island, approximately two hours' drive north
of Seattle, and is accessible by both land and ferry.
Oak Harbor's growth target projects a total population increase of 55% by 2045. The
population is growing from 24,840 in 2020 to 38,507 by 2045.
Oak Harbor is Island County’s largest incorporated city. Named for the Garry Oak trees which
grace its skyline, the city's growth coincided with two major events: the building of
Deception Pass Bridge on July 31, 1935, and the completion of Naval Air Station Whidbey
Island on September 21, 1942.
The City of Oak Harbor operates under the Mayor–Council form of government. The Mayor
and City Council are elected at-large for four-year overlapping terms. The Mayor serves as
the Chief Executive Officer and is responsible for the development of budgets and related
financial plans, and the overall operation of the City.
BACKGROUND AND DISCUSSION
Midway Boulevard is an existing 4-lane minor arterial roadway, approximately 1.2 miles in
length, carrying 5,000 – 7,000 ADT that acts as a gateway into Oak Harbor from the State
Route 20 corridor. The existing areas surrounding Midway Boulevard are in the early stages
of being studied for the potential of incorporating future mixed-use development. The
existing roadway is mostly uniform in right-of-way width, generally consisting of a
continuous sidewalk and no bicycle infrastructure. The Midway Boulevard Project was
ranked highly as part of the City’s 2016 Transportation Comprehensive Plan.
The City of Oak Harbor is soliciting interest from consulting firms with expertise in Civil and
Engineering Design. This agreement will be for approximately eighteen months in duration
with the option for the City to extend it for additional time and money if necessary.
Consultants will be considered for the following project described below.
The City reserves the right to amend terms of this RFQ to circulate various addenda, or to
withdraw the RFQ at any time, regardless of how much time and effort consultants have
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spent on their responses.
The first phase of work to be performed by the Consultant consists of preliminary
engineering and associated work to produce a complete Plans, Specifications, and Estimate
(PS&E) Package for the improvements of Midway Boulevard from Washington State Route
20 to SE Pioneer Way. Continuation with the consultant to future phases (right-of-way and
construction) will be evaluated at the completion of the preliminary engineering phase.
The contract resulting from this RFQ shall have an anticipated date of final completion of
December 31, 2028.
The Successful Proposer shall work with the Project Manager to refine and articulate the
scope of work, clarifying the Project tasks and identifying possible contingency tasks, and
providing a fee estimate for the work. A pre-contract meeting(s) may be required and shall
not be billable to the City.
PRELIMINARY SCOPE OF WORK
The proposed project will include street improvements of the existing four-lane road to
reallocate lanes for construction of improved access for pedestrians, bicycles, and transit
modes. This project will involve elements of intersection, parking, and landscaping
improvements to balance the needs of the motorists, pedestrians, and the surrounding
environment. Right-of-way acquisition may be necessary.
The City anticipates that the project will include, but is not limited to, design and
coordination of the following items:
• Layout of road section and alignment
• Storm water treatment design
• Intersection improvements
• Illumination improvements
• Traf�ic data collection
• Surveying and utility location
• Right-of-way acquisition assistance
• Public outreach and communications
• Construction engineering services
• Compliance with State/Federal requirements
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This project is funded through a federal Surface Transportation Program grant. The
consultant must have the ability to comply with the WSDOT consultant requirements
contained in the WSDOT Local Agency Guidelines Manual.
Under the directions of WSDOT Of�ice of Equity and Civil Rights, this project was evaluated
for an FSBE goal under their established procedures and criteria. The results were that this
project can support a set aside amount of Zero percent (0%) as a Federal Small Business
Enterprise (FSBE) goal for this project. The agreement with the potential consultant will have
a voluntary Ten percent (10%) SBE goal.
The City of Oak Harbor reserves the right to retain the services of the successful �irm for an
subsequent phases (R/W, CN) associated with this project.
Project Schedule
The City of Oak Harbor has overall authority in scope, schedule, and budget for this project.
This project is divided into multiple phases with anticipated phase completion date(s) as
follows:
Phase 1: Design, Right-of-Way Acquisition, and Public Involvement
2026 - 2027
Phase 2: Construction Engineering Services
2028 - 2029
Once Phase 1 is nearing completion, the scope of work for Construction Engineering
Services will be re�ined and �inalized during negotiations at a later date.
Project Budget
The Surface Transportation Block Grant (STBG) Program grant has allocated funds for
consultant work on the preliminary engineering phase of the project. It is anticipated that
additional funds will be obtained for the right-of-way and construction phases. DO NOT
submit information regarding fees, price, man-hours or any other cost information.
Submittals containing this information will not be considered.
PROPOSAL REQUIREMENTS
Project Approach: Provide a clear concise statement of the general approach to be
undertaken on the project.
Scope of Work: The consultant will be required to provide all the services and work to
complete the required Midway Boulevard Improvements Project. The consultant should
include in the scope of work the gathering and analysis of data, periodic meetings with City
staff, and a presentation to City Council.
Schedule of Work: The consultant shall provide a schedule for the various tasks identi�ied
in the Scope of Work. The schedule should include the time allowed for review by the City.
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Consultant Quali�ications: Consultant quali�ications should include detailed information
regarding the Consultant’s experience on similar projects.
A statement to the effect that the consultant’s project lead and key team members, as well as
subconsultants, will not be replaced without the prior approval of the City shall be included.
The Consultant’s quali�ications should include the following information:
• List at least �ive (5) but no more than seven (7) projects of similar complexity and
magnitude undertaken and completed in the past �ive (5) years and provide
references with a phone number and email address for each reference.
• Provide resumes of no more than four (4) key members of the proposed project
team and no more than four (4) key members of each subconsultant who will work
on this project. Each resume should be a maximum of two (2) pages in length.
• Of the listed reference projects, list the involvement of proposed project team
members for whom resumes have been submitted.
• List subconsultants and specify their involvement in the project. List no more than
�ive (5) projects of similar complexity and magnitude undertaken by the
subconsultant in the past �ive (5) years and provide references with a phone
number and email address for each project.
o The consultant may submit a brochure or narrative discussion, not to exceed
�ive (5) single sided pages (8.5” x 11”), that provides any further information
describing the �irm’s quali�ications for this project.
• The proposal should be accompanied by a brief introductory letter stating your
�irm’s interest in the project.
Af�irmation as to Form of Agreement: Provide a statement to the effect that the City
Standard Professional Services Agreement (PSA) is acceptable to the Proposer or state
exceptions taken.
Level of Effort: The Consultant shall prepare a separate Level of Effort spreadsheet that
contains line items for each major task and subtask to be performed, with the estimated man-
hours per classi�ication to be expended in that effort. The level of effort spreadsheet will be
used to evaluate and compare the City’s understanding of the scope of work with the
Consultant’s proposal.
Selection Procedure: Subsequent to the deadline for acceptance of proposals, the City will
evaluate the Technical Proposal and will determine rankings based upon materials
submitted and oral interviews (if deemed necessary by the City) using the selection criteria
and weights indicated below. The City will contact the �irm with the highest-ranked
Technical Proposal and request a scope of work and fee. If an agreement cannot be reached
with the top-ranked �irm, the City will contact the �irm with the next-ranked Technical
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
