RFP - Architect Adult Learning Space Upgrade Addendum 2

SAN LORENZO UNIFIED SCHOOL DISTRICT
NOTICE OF REQUEST FOR PROPOSALS
FOR ARCHITECTURAL SERVICES
The San Lorenzo Unified School District ("District") hereby requests proposals from architectural
firms to provide services for the District's ADULT LEARNING SPACE UPGRADE listed in the
District's Request for Proposals ("RFP"). The full version of the RFP can from the Owner's
website www.slzusd.org (please go to Departments- Business Services -Purchasing) or by
contacting Jennifer Edwall, Facilities and Construction Support Specialist, by email at
jedwall@slzusd.org.
The architectural services to be provided include design and construction administration for the
Project discussed within the RFP. This RFP and any resulting contract shall be subject to all
applicable laws (incorporated herein by reference) including but not limited to payment of
prevailing wages.
Proposals are due no later than: Tuesday, March 17, 2026 by 2:00 PM unless extended by the
District.
Proposers to this RFP should submit responses electronically in PDF format via email to the
Contact Email listed in the RFP below. Proposer is responsible for verifying that the email and
attachments have been received. RFP proposals shall be submitted electronically as follows:
Dr. Behrooz Danish Kenya Floyd
Director of Construction Program Director
San Lorenzo Unified School District AECOM
Bdanish@slzusd.org Kenya.Floyd@AECOM.COM
PROPOSED KEY EVENTS AND DATES FOR THIS RFP
Please note that the below schedule is a tentative proposed schedule of events and is subject to
change at the District's sole discretion.
Event Date
RFP Advertisement 2/17/2026
Pre-Proposal Meeting 3/4/2026 2PM
Deadline for Inquiries 3/10/2026 4PM
Proposal Deadline 3/17/2026
Interviews (if any) 3/25/2026
Notice of Intent to Award 3/27/2026
Contract Award 4/21/2026
Any questions regarding this RFP must be submitted in writing and sent by email to Dr. Behrooz
Danish and Kenya Floyd at bdanish@slzusd.org and kenya.floyd@aecom.com on or before
March 10, 2026 by 4:00 p.m. Any and all responses will be submitted in writing to all recipients
of this RFP.
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SAN LORENZO UNIFIED SCHOOL DISTRICT
REQUEST FOR PROPOSALS
FOR ARCHITECTURAL SERVICES
BID NO. 26-04
School District Name: San Lorenzo Unified School District ("District")
School District Address: 15510 Usher Street, San Lorenzo, CA 94580
School District Contact Email: BDANISH@SLZUSD.ORG ("Contact Email")
Pre-Proposal Meeting: Wednesday, March 4, 2026 at 2pm
San Lorenzo Adult School -front entrance
820 Bockman Rd., San Lorenzo, CA 94580
Deadline for Proposal Submission: Tuesday, March 17, 2026 at 2:00 PM ("Deadline")
Project Name: Adult Learning Space Upgrade ("Project")
Details regarding the specifics of the Project are included in the Project description below and
incorporated herein by reference.
The District invites proposals ("Proposal") from qualified architects ("Architect" together with
architectural firm "Firm") for the Project. The District intends to select a qualified and experienced
architectural firm to provide architectural services as described herein.
Proposals should demonstrate expertise in school facility design and familiarity with school
construction projects. Architects submitting Proposals should demonstrate experience performing
work similar to the Project. Architect shall be required to comply with any and all applicable
requirements relating to prevailing wage and registration with the Department of Industrial
Relations.
Any proposals not received by the Deadline may be disqualified at the sole discretion of the
District.
Questions regarding this RFP may be directed to the Contact Email at least seven (7) days prior to
the Deadline. No other members of the District's staff or Board should be contacted about this
procurement during the procurement process. The District may, in its sole discretion, disqualify
any proposer who engages in any prohibited communications.
The District reserves the right to cancel or revise this RFP, for any or no reason, in part or in its
entirety. The District makes no representation that any contract will be awarded to any proposer
responding to this RFP. The District expressly reserves the right to postpone proposal
consideration for its own convenience, to waive any informality or irregularity in a proposal
received, and to reject any and all proposals received in response to this RFP.
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I. PROJECT BACKGROUND AND DESCRIPTION
The District is a California public school district operating and existing under the laws of the State
of California. The District is seeking architectural and engineering services to renovation of 2
existing classrooms into a learning center for young adults. When completed, these buildings will
be used for Adult Education. The District invites Proposals from qualified and experienced
architectural firms through this RFP to perform the architectural work and related construction
oversight services, as more particularly described herein.
II. ANTICIPATED REQUIRED SERVICES
The selected Architect will be expected to perform the following services:
1. Review the District's Project budget and timetable and confirm in writing that the Project
can be designed and constructed for the budget and within the proposed completion
schedule.
2. Prepare the design criteria, plans, specifications and other Project-specific material. The
documents shall be of sufficient detail to show design intent of the District with regard to
the Project and to allow potential contractors to prepare a detailed proposal in response to
a request for proposals or bid on the Project as applicable. Additionally, the documents
shall specify the exact or minimum amount of usable floor areas required, and the
environmental conditions (power, light, heating, cooling, ventilation, etc.) required for the
Project and, as appropriate and requested by the District, specific design directives and
performance criteria for certain portions of the Project.
3. Provide recommendations to the District regarding use of stick-built or modular
construction method.
4. Provide related construction oversight services.
5. Participate in all meetings determined to be necessary (with District and other interested
parties) to ensure the successful completion of the Project.
6. As requested by District, provide a presentation to the District's governing board
concerning the completed documents to assist with obtaining Project approvals from the
District's governing board.
7. Respond to RFIs submitted by the General Contractor and other entities performing work
on the Project.
8. Perform additional duties as described by contract or directed by the District.
9. Prepare Plans and documents required by the California Department of Education ("CDE")
and the Division of State Architect ("DSA").
10. Review available documentation, verify existing field conditions and confirm the accuracy
of as-built documents to utilize for preparation of the design documents.
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11. Prepare Project schedule, budget, design documents which satisfy the requirements of the
State's School Facilities Program (or successor program) and the District Educational
Specifications and/or guidelines.
12. Prepare all necessary bidding information and forms required by the District and assist the
District throughout the bid process.
13. Prepare schematic/design development of construction document plans and specifications
for submittal to the District and other agencies requiring submittal for Project approval.
14. Prepare all necessary schematic/design and construction document and an estimated
Project cost summary of submittal to the District and other agencies requiring submittal for
Project approval.
15. Prepare as-builts of completed Project.
16. Assist with Project closeout.
17. Track, process, and submit all required close-out documentation required by DSA and/or
any other regulatory agency.
Please Note: The responsibilities and duties listed herein are stated in general terms and
are for informational purposes only. The parties shall negotiate a final agreement after a
recommended firm has been selected.
III. TERMS AND CONDITIONS
A. Personnel
The Architect shall be capable of performing the work described herein with minimal guidance or
direction. All personnel who will be involved in inspecting or overseeing work performed on the
Project shall have prior experience working on and successfully delivering public projects of
similar scope and size. Experience working on projects using the Design-Bid-Build and Lease-
Leaseback construction delivery methods are highly desired.
B. Payment Method
The selected firm will be paid an agreed-upon, negotiated, firm price. The selected firm shall be
paid for value earned consistent with a schedule of deliverables and associated payment negotiated
with the District at time of contract execution. Proposers should submit a detailed pricing proposal,
including but not necessarily limited to a current hourly fee schedule (by job title). If referencing
basic services costs, include typical staffing expectations, professional fee schedules, and
variations that the District could expect, if applicable.
C. Applicable Laws and Regulations
Throughout this procurement and any subsequently executed contract, all proposers are required
to comply with all applicable state, federal, and local laws and regulations, including but not
limited to the California Labor Code. Proposers shall be responsible for complying with all
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applicable prevailing wage requirements and any applicable reporting and registration
requirements as required by the California Department of Industrial Relations.
Submissions may be withdrawn at any time prior to the closing date and time for receipt thereof
specified above. The proposer shall withdraw its submission by delivering a written request signed
by an authorized officer of the proposer's organization to the attention of Dr. Behrooz Danish
IV. INSTRUCTIONS TO PROPOSERS
A. GENERAL
1. Questions and Inquiries
Any questions regarding this RFP or the Project shall be directed, in writing, to the Contact Email
specified above. Questions must be submitted in writing, and must be received by the District not
later than the date and time established above. All such requests must be accompanied by all
relevant information supporting the request for modification, interpretation, or clarification of this
RFP. The District will evaluate any question or request submitted, but reserves the right at its sole
discretion to determine whether to respond.
Proposers must refrain from contacting any other member of the District staff, administration or
any member of the District's Board of Education prior to the final selection of a Firm for the
Project. Any prohibited communications may result in immediate disqualification of a proposer's
response to this RFP.
2. Proposal Validity Period
The proposer agrees that its proposal will remain valid for 180 calendar days ("Validity Period")
following the Proposal Due Date. The District may request an extension of the Validity Period.
Once award is made to a proposer, all elements of that proposer's proposal shall remain valid until
the completion of the Project where an agreement is executed, including exercise of any potential
options.
3. Public Records
All proposals submitted in response to this RFP become the property of the District and responses
to this RFP are subject to the provisions of the California Public Records Act (Government Code
Section 6250 et seq.) and Public Contract Code (PCC) Section 10165.
Documents provided by the proposer marked Trade Secret, Confidential, or Proprietary and any
financial records provided by the proposer shall be clearly identified, labeled, and addressed. The
District agrees to safeguard the documents to the best of its ability, and all information contained
therein, against disclosure to the fullest extent permitted by law. However, in the event of
arbitration or litigation, the documents shall be subject to discovery, and the District assumes no
responsibility for safeguarding the documents, unless the proposer has obtained an appropriate
protective order issued by the arbitrator or the court. A proposer has the duty of clearly labeling
any Trade Secret, Confidential or Proprietary information as such. No liability will attach to the
District for the errant release of Trade Secret information by the District under any circumstances.
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4. Conflicts of Interest
The proposer shall certify that no official or employee of the District, nor any business entity in
which an official of the District has an interest, has been employed or retained to solicit or assist
in the procuring of the resulting contract, nor that any such person will be employed in the
performance of any contract without immediate divulgence of this fact to the District.
5. Full Opportunity
The District hereby affirmatively ensures that Disadvantaged Business Enterprises ("DBE"),
Small Local Business Enterprises ("SLBE"), Small Emerging Local Business Enterprises
("SELBE"), Disabled Veterans Business Enterprises ("DVBE") and minority and women business
enterprises shall be afforded full opportunity to submit proposals in response to this RFP and will
not be discriminated against on the basis of race, color, gender, sexual orientation, political
affiliation, age, ancestry, religion, marital status, national origin, medical condition or disability in
any consideration leading to the award of the contract. No qualified person with a disability shall,
on the basis of the disability, be excluded from participating in, be denied the benefits of or
otherwise be subjected to discrimination in any consideration leading to the award of the contract.
6. Forms
The following attached forms shall be completed and submitted with each Proposal:
RFP Form A - CERTIFICATION
RFP Form B - PROPOSAL SUBMITTAL ACKNOWLEDGMENT
RFP Form C - PREVIOUS DISQUALIFICATION, REMOVAL, OR OTHER
PREVENTION OF PROPOSING CERTIFICATION
B. INSTRUCTIONS FOR SUBMITTING RESPONSE
Each firm responding to the RFP shall address the following items in its response. Each item
below shall be separated and clearly marked by tabs, or other means, to allow for easy review by
the District.
1. Cover Letter
A maximum one-page, dated introductory letter must be submitted including the legal name of the
respondent, address, telephone and fax numbers, RFP number and the name, title, and signature of
the person(s) authorized to submit the qualifications on behalf of the Firm.
2. Table of Contents
A table of contents of the material contained in the proposal should follow the cover letter.
3. Executive Summary
The executive summary should contain:
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a. An outline of the Firm's philosophy concerning architectural services on public
projects, particularly school construction projects;
b. A synopsis of the Firm's approach to successfully working with school districts on
the preparation of documents for school construction projects of similar size and
magnitude; and
c. A brief summary of the Firm's qualifications to engage in a professional
relationship with the District.
4. Description of Firm
Provide specific information regarding the size, financial strength, location, nature of work
performed, number of employees, years in business, California business license number (if
applicable), and tax identification number of the Firm. Please identify the principal-in-charge who
will serve as the District's main contact throughout the Project. Include the address, telephone, and
fax number of the office that will be primarily responsible for providing services under the proposal.
Please also provide evidence that the Firm is in good standing and able to complete business in the
State of California.
5. Background of Firm's Personnel
Identify and provide the background, including resumes, of employees whom the Firm expects
will be utilized on the Project and will make up the Project team. The team proposed must
remain intact during the procurement process and the life of the Project, if the proposer is
selected, unless agreed to otherwise in writing by District. By submitting a proposal, proposer
acknowledges that the District is making a selection based on the experience and qualifications
of the team presented in the proposal and any changes to the team without the consent of the
District may constitute a breach of contract by the proposer.
6. Experience in Providing Documents for Public Construction Projects
Provide a comprehensive narrative of your Firm's experience working with other California public
school districts and other public agencies in successfully providing architectural services associated
with the preparation of documents for use on the construction of a public project of similar size and
scope as the Project, which narrative should clearly demonstrate your Firm's experience and
qualifications to be able to successfully provide the services described herein.
The narrative should address the following:
a. An explanation of your experience with the California Department of Education
("CDE"), the Office of Public School Construction ("OPSC"), the Division of the
State Architect ("DSA"), the Uniform Building Code ("UBC"), and Title 24 of the
California Code of Regulations. Such experience shall be considered mandatory for
any Firm submitting a Proposal in response to this RFP.
b. Evidence that your Firm and personnel proposed in your Proposal have the
expertise and experience in construction project design review and evaluation,
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scheduling, and cost estimating to carry out the professional services described
herein.
c. Demonstrated experience providing architectural services in California associated
with preparation of design documents and specifications for school construction
projects using the Design-Bid-Build and Lease-Leaseback construction delivery
methods, particularly renovations and expansions of existing school facilities.
d. Demonstrated experience providing construction oversight and administration
throughout the life of a project.
e. Evidence of experience providing outreach to District stakeholders in both a
governing board meeting and public forum setting whereby updates on the Project
are provided and questions are answered by your Firm.
f. Discuss your knowledge and approach toward the following:
i. Reviewing architectural design concepts, principles and standards;
ii. Supervisory principles, practices and procedures;
iii. Building construction methods and materials;
iv. Compliance with applicable building codes and ordinances and accepted
standards of quality for public projects;
v. Coordination with Project owner, CM and contractor(s); and
vi. Project design for school construction projects on working school campus.
Your narrative should be complete and clear to provide an insightful, straightforward, and concise
overview of the capabilities of your Firm. Inclusion of additional facts, information and examples
of previous work are encouraged if it will help to highlight your Firm's qualifications and
experience.
7. Budget/Completion History
a. Provide project budget information from your five (5) most recent school
architectural projects. Include original budgets, change orders, and final
budget at close out. Please give detailed information for each job including
a contact name with contact information. Provide original schedule and
completion dates.
b. For each project identify the number of change orders or contingency draws
paid as a result of alleged errors or omissions in the architectural plans or
specifications. Please specify the amount of each such change order.
8. Litigation History
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Proposals shall list all litigation in the last five (5) years, filed either by a client, a client's
representative, or a contractor, which names the Firm, Firm's employees, or the Firm's consultants
as defendants of any type. State the nature of the complaint, the beginning and end date, or
anticipated end date, of each lawsuit, case number of proceeding, and the judgment or resolution
or the anticipated judgment or resolution, including any settlement outside of court.
The Firm shall also provide specific information on termination for default and information
concerning any convictions for filing false claims within the past five (5) years.
The Firm shall state whether the Firm has or has not filed a petition for bankruptcy. If the Firm
has filed a petition for bankruptcy, the Firm shall provide the date the petition was filed and identify
the jurisdiction in which the petition was filed.
9. Complaints Lodged with Local, State, or Professional Agencies
The Firm shall disclose complaint(s), if any, that have been lodged against the Firm with any local
public agency, any agency of the State of California, or any professional organization with which
the Firm is affiliated and, if so, describe the nature of the complaint(s) and outcome(s) or
anticipated outcome(s).
10. Insurance
The Firm shall describe the outcome of claims, if any, filed against the Firm's general liability,
professional liability, or automobile liability insurance carriers during the past five (5) years.
The selected proposer will be required to provide the following minimum amount of insurance
coverage:
a. General Liability (including operations, products and completed operations, as applicable):
$1,000,000 per occurrence for bodily injury, personal injury & property damage. If
commercial general liability insurance or other form with general aggregate limit is used,
either the general aggregate limit shall apply separately to this Project/location or the
general aggregate limit shall be twice the required occurrence limit.
b. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
c. Workers Compensation: As required by the State of California.
d. Employers' Liability: $1,000,000 each accident, $1,000,000 policy limit bodily injury by
disease, $1,000,000 each employee bodily injury by disease.
e. Errors & Omissions Liability: $1,000,000 per occurrence/$3M Aggregate minimum.
Endorsements shall clearly state that the District is named as an "Additional Insured" under the
policy described and that such insurance policy shall be primary to any insurance or self-insurance
maintained by the District. Further, each policy shall be endorsed to state that coverage shall not
be suspended, voided, reduced, or canceled except after thirty (30) days prior written notice to the
District.
11. References
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The proposer shall list a minimum of five (5) references for whom the Firm has provided services
in California for school district construction projects. Please include the following information for
each reference provided on separate pages:
a. Year(s) of services
b. School district
c. Current contact person
d. Title/position
e. Contact phone number
f. Project description
g. Dollar value of the project
12. Project Plan and Methodology
Describe the procedures and safeguards the Firm will employ to ensure that the needs of the
District will be satisfied, including completion of the architectural services requested herein in a
cost-effective and timely manner.
13. Current Projects and Workload
Please describe current projects that the Firm is engaged in of similar size and scope. Please
describe how current workload demands on the Firm may impact providing the requested services
for the Project.
14. Joint Ventures and Associations
If the Project is to be undertaken by the Firm in joint venture or in association with one or more
other entities, identify the parties involved in such a joint effort, the roles and responsibilities of
each party, and whether all parties will be jointly and severally liable for performance and all
contractual liabilities. In the event of a joint venture, please provide a copy of the joint venture
agreement and identify which Firm will the lead member of the venture. The District reserves the
right to require the lead Firm to sign a Guarantee concerning the work to be completed.
15. Fee Estimate Range/Terms
Describe the method proposed by the Architect for calculating and charging fees for performance
of the work on the Project.
If the proposed fee approach includes hourly rates for additional services, describe the additional
services and the hourly rates or costs associated with these services.
Identify whether the Architect proposes to bill reimbursable costs at cost or to add a mark-up to
such costs.
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