Iowa PBS Parking Lot Replacement and Auditorium Walkway

Location:	Iowa
Posted:	Nov 1, 2025
Due:	Nov 25, 2025
Agency:	State Government of Iowa
Type of Government:	State & Local
Category:
Solicitation No:	RFP949900-01
Publication URL:	To access bid details, please log in.

Bid Information

Bid Number

RFP949900-01

Solicitation

Iowa PBS Parking Lot Replacement and Auditorium Walkway

Solicitation Type

Request for Proposals

County

Description

The State of Iowa Department of Administrative Services (DAS) is seeking professional design services at two (2) facilities.

6535 Corporate Drive, Johnston, IA. (Project 9499.00)
*Removal and Replacement of Parking Lot

6450 Corporate Drive, Johnston, IA. (Project 9515.00)
*Removal and Replacement of existing retaining walls at Exit Door.
*Connection of Auditorium Stoop to nearest sidewalk.

This RFP will result in one (1) design contract working on two (2) projects.

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E. Walnut St.

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Construction Procurement

Contact Title

Michael Bradbury

Contact Email

construction.procurement@iowa.gov

Contact Phone Number

(515) 823-9327

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

11/1/2025 9:30:00 AM

Until

11/25/2025 2:00:00 PM

Documents/Attachments

RFP949900-01 - Iowa PBS Parking Lot Replacement and Miscellaneous Items

10/30/2025 11:02:40 AM

Attachment Preview

RFP COVER SHEET

Administrative Information

STATE OF IOWA

REQUEST FOR PROPOSALS

PROFESSIONAL DESIGN SERVICES

RFP Number RFP 949900-01 Title of RFP

Iowa PBS Parking Lot Replacement and

Auditorium Walkway

Agency

Project

Description

Iowa Department of Administrative Services (DAS)

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Project 9R5e1m5.o0v0al and Replacement of Parking Lot (9499.00 contracted as own project)

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• ConnecRteiomnoovfaAl uadnidtoRrieupmlaScetomopentot onfeeaxriesstitnsgidreewtaailnking walls at Exit Door

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State Issuing Officer:

Michael Bradbury

Issuing Officer

Iowa Department of Administrative Services

Hoover State Office Building, Level 3

1305 East Walnut, Des Moines, IA 50319-0105 Phone: 515-823-9327

Email: construction.procurement@iowa.gov

PROCUREMENT TIMETABLE—Event or Action

Date/Time (Central Time)

State Posts Notice of RFP on TSB website

10/30/25

State Issues RFP

11/01/25

Pre-Proposal Conference Location and Address:

Is Pre-Proposal Conference mandatory? No

If a map is needed, contact the Issuing Officer.

11/12/2025 2:00 PM

6535 Corporate Drive,

Johnston, IA 50131

Questions, requests for clarification, and suggested changes from

Respondents due to Construction Procurement

11/18/2025 5:00 PM

Proposals Due

11/25/2025 2:00 PM

Relevant Websites

Website where Addenda to this RFP will be posted http://bidopportunities.iowa.gov

Website where contract terms and conditions are posted

https://das.iowa.gov/sites/default/files/procurement/pdf/ConsensusDoc803.pdf

Number of Copies of Proposals Required to be Submitted: 1 Digital

Firm Proposal Terms

The minimum number of days following the deadline for submitting Proposals that the firm guarantees

all proposal terms, including price, will remain firm is 120 Days.

1.1 INTRODUCTION

The Iowa Department of Administrative Services (DAS) is seeking proposals from qualified and

available Design companies for services, per RFP cover page, and as outlined in the following

(Sections 1.2 - 1.3). The successful proposal must:

● For the staff that will be assigned, identify and describe qualifications, experience, and

expertise in providing services for similar, or relevant, projects.

● For the staff that will be assigned, provide a list of past similar or relevant projects

completed in the last 5 years, and include brief descriptions of what the projects entailed

and a contact name and phone number (reference). In addition provide estimated project

cost, final project cost at acceptance, and whether it was completed on time.

● Describe the composition of your team. Identify staff to be assigned. Provide resumes of

key individual(s) including education,

relevant

experience,

and

certifications/licensing. NOTE: Any responding company and/or consultant that is part of

the project design services cannot receive an award from the resulting request for bid of

construction services.

● Describe the cost estimating, status reporting, and cost reporting procedures you utilize.

● Describe computer program/software capabilities and expertise you utilize. Please describe

your experience.

● Provide a copy of your organizational chart.

● Describe your experience, if any, on designing similar or relevant projects for the State of

Iowa.

● Provide the hourly rates, and anticipated hours by position, for all persons (including sub-

consultants) that will be assigned to the project. Also provide an estimated fee total.

● Identify desired reimbursable charges (the State has limitations, per State of Iowa

Accounting Policies and Procedures 210.245), and all other charges.

1.2 SCHEDULE

DAS is seeking a firm that can commence work upon execution of a contract. Time is of the

essence.

Execution of Designer’s Contract

Tentative Design Kick-Off Meeting

100% Design Development Documents and Cost Opinion By

50% Construction Documents and Cost Opinion By

95% Construction Documents and Cost Opinion By

100% Construction Documents and Cost Opinion By

Contractor Bidding

Execution of Contractor’s Contract(s)

Submittals, Procurement and Construction

Close out

Week of 12/8/25

Week of 12/15/25

To Be Coordinated

February 27, 2026

March 2026

April 2026

May 2026 to July 2026

August 2026

1.3 PROJECT DESCRIPTION

Construction Manager (Boyd Jones) has been engaged for this Project to serve as advisor to DAS

and to provide assistance in administrating the Contract for Design between DAS and the

Designer according to separate contract between DAS and Construction Manager. DAS is

currently seeking design services from qualified firms for a project consisting of design work at

two (2) facilities:

6535 Corporate Drive, Johnston, IA

• Removal and Replacement of Parking Lot

• Designer to provide geotechnical investigation of the soils underneath the pacing and provide

recommendations, as well as design, for any improvements based on the findings of the

investigation

• Designer is responsible for all survey work and shall provide control points for the selected

contractor during construction

• Evaluation shall include review on site drainage and building runoff. Design shall incorporate

any modifications needed for site drainage.

6450 Corporate Drive, Johnston, IA

• Removal and Replacement of existing retaining walls at Exit Door

• Connection of Auditorium Stoop to nearest sidewalk

• Designer is responsible for all survey work and shall provide control points for the selected

contractor during construction

Design services shall include:

1.3.1 The contract for this work will be a modified ConsensusDoc 803. See link on cover page

for a sample contract.

1.3.2 All design disciplines necessary to complete the scope of work.

1.3.3 Attend design kick-off meeting onsite to discuss desired outcome of the project with the

Owner, Construction Manager, and Owner’s maintenance staff.

1.3.4 Use of the State of Iowa‘s construction management software program for uploading all

documents, submitting and approving pay apps, and construction administration. The

cost for the use of the software is paid by the Owner.

1.3.5 Evaluate storm water control at 6535 Corporate Drive Parking Lot

1.3.6 Existing CAD/PDF drawings will be provided to the successful design firm. Accuracy of

drawings shall be verified by the design firm. {Include only if OR confirms that there are

drawings available}

1.3.7 Field examination of the existing buildings.

1.3.8 Design for scope of work. Provide material recommendations based on experience,

quality, and price. Recommendations for replacements and upgrades shall include non-

proprietary equipment and systems.

1.3.9 Designer shall include any and all survey work required for completion of project.

1.3.10 Coordinate with State agencies to confirm utilities that may be abandoned as well as shut

down requirements where required.

1.3.11 Provide detailed input of design schedule to Construction Manager for overall

incorporation into master schedule.

1.3.12 Designer shall assist Construction Manager in the evaluation of long lead times.

1.3.13 Quality control during Design, Preconstruction and Construction.

1.3.14 Compliance with all Federal, State, and applicable AHJ codes.

1.3.15 Completion of State building and energy code documents, as required.

1.3.16 Design review will be conducted at 100% design development documents, 50%

construction documents, and 95% construction documents. Dates for design review

meetings to be coordinated with the design and project team and set no later than the

design kickoff meeting. Review will be conducted with DAS Owner Representative,

Construction Manager, and Facility Representative, at a minimum. Drawings,

specifications and cost opinions (if applicable) shall be provided at least five days prior to

each review meeting. An additional review meeting may be required at the end if there

are discrepancies in cost opinions or constructability review questions.

1.3.17 Review with the Department of Inspections, Appeals, and Licensing’s Building Code

Bureau for approval of plans or exemption from review. All fees associated with the

Bureau are the responsibility of the designer.

1.3.18 Develop and distribute agendas and meeting minutes for all meetings during the design

phase.

1.3.19 Construction cost opinions provided by the Design Professional team during Design (

100% design development documents, 50% construction documents, and 95%

construction documents) with a Final Estimate for construction included with bid

documents, per Iowa Code.

1.3.20 Construction drawings, specifications (the Construction Manager will produce Divisions

00 and 01), and addenda.

1.3.21 Provide bid alternates as determined during the course of design and bid package

development.

1.3.22 Assist Owner and Construction Manager in obtaining bids from qualified contractors.

1.3.23 Construction administration, including creation of the submittal and closeout items log,

review of and responses to submittals and closeout documentation, RFIs, proposal

requests, change orders, pay applications, periodic site visits, attendance at project

meetings as required, participation / development of contractor punch list, closeout

documentation review and approval, certificates of substantial completion, and

certificates of final completion, as well as development of Architectural Supplemental

Instructions for design revisions, and punch lists within the construction management

software program.

1.3.24 Participation with project team during construction progress meetings as required.

Designer shall participate in bi-weekly conference calls during the construction period.

1.3.25 Field Observation reports, with photos, submitted for each site inspection within five (5)

days of the site visit.

1.3.26 Acknowledgement that all documents are copyright to the State of Iowa and shall be

turned over to the State of Iowa in their native computer format. Any ASIs/RFIs/PRs and

addendums will be expected to be incorporated before final posting. Both the native

computer format and PDF versions shall be uploaded to the construction management

software program at the end of the project.

1.3.27 The Department requests lump sum pricing from the respondents to this RFP, with the

lump sum base scope price being inclusive of all reimbursables, such as printing, mileage

and travel expenses. The Department requests the fee proposal from the respondents to

this RFP be broken down as follows. These breakdown prices will be used as the schedule

of values for billing purposes.

1.3.27.1 Per Project Number then by:

1.3.27.2 Design Development Documents

1.3.27.3 Construction Documents

1.3.27.4 Bidding or Negotiation Assistance

1.3.27.5 Construction Phase

Include at a minimum, ten (10) site visits. Design kick off/Building evaluation, 100% design

development document review meeting, 50% document review, Pre-bid meeting, Pre-

construction kickoff, Construction Field Observation (2), Substantial completion/punch

list development, Punch list/Final Completion approval, and one year warranty correction

period visit. Design Review at 95% construction document development will be

conducted via conference call. Beyond these site visits, each proposing firm shall provide

additional visits as they see fit to complete the work of design. In addition to the lump

sum pricing, the Department requests a unit price per construction inspection visit. This

unit price will be additive or deductive based on the number of actual visits made.

*See attached aerial view of project sites

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Iowa PBS Parking Lot Replacement and Auditorium Walkway

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See also