Notice to Bidders: Request for Bid WCSD-25-026 for Wrestling Mats

Location:	Iowa
Posted:	Jan 21, 2026
Due:	Jan 28, 2026
Agency:	Waukee Community School District
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment
Publication URL:	To access bid details, please log in.

Bid Deadline:
January 28 2026 at 2:00 PM CST

Request for Bid The Waukee Community School District (Waukee CSD) is seeking qualified Bidders for three (3)portable wrestling mats to replace the current mats we have used for fifteen (15)- eighteen (18) years for Middle School wrestling and bigger High School events. Waukee CSD intends to Award one bidder.

Notice to Suppliers

RFB Schedule

● Event Open: 01/07/2026 8:30 AM CST

● Question Submission Close: 01/14/2026 2:00 PM CST

● Event Close: 01/21/2026 2:00 PM CST

Questions and Answers All questions regarding this solicitation shall be received via email to jjanssen@waukeeschools.org by January 14, 2026 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at: https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-toBidderss-rfp-rfq. Answers will not be provided on an individual basis.

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Request for Bid

WCSD-25-026 for Wrestling Mats

Request for Bid WCSD-25-026 for Wrestling Mats

1. Request for Bid

The Waukee Community School District (Waukee CSD) is seeking qualified Bidders for three

(3)portable wrestling mats to replace the current mats we have used for fifteen (15)- eighteen

(18) years for Middle School wrestling and bigger High School events.

Waukee CSD intends to Award one bidder.

2. Contract Term

The awarded contract shall be a Purchase Order.

3. Notice to Suppliers

3.1 RFB Schedule

● Event Open: 01/07/2026 8:30 AM CST

● Question Submission Close: 01/14/2026 2:00 PM CST

● Event Close: 01/21/2026 2:00 PM CST

3.2 Questions and Answers

All questions regarding this solicitation shall be received via email to

jjanssen@waukeeschools.org by January 14, 2026 2:00 PM CST. The Waukee CSD will

provide responses to those questions deemed appropriate at:

https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-

Bidderss-rfp-rfq. Answers will not be provided on an individual basis.

3.3 Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the

Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any

digital files.

3.4 Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid

tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

3.5 Bid Submission:

Bids are due January 14, 2026 at 2:00 PM CST. Bids shall be submitted electronically via

email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids

should be signed by an authorized individual to bind the firm, and shall be valid for at

least sixty (60) days.

RFB WSCD-25-026 for Wrestling Mats

Please mark your email bids: "RFB WSCD-25-026 for Wrestling Mats”. The school district

reserves the right to reject any and all bids and to accept the bid deemed to be in the

best interest of the school district in its sole and absolute discretion.

3.6 Public Records and Requests for Confidential Treatment

Waukee CSD shall treat all information submitted by Bidder as public records unless the

Bidder properly requests that specific parts of the Bid be treated as confidential at the

time of submitting the Bid AND the information is confidential under Iowa or other

applicable law. Waukee CSD’s release of public records is governed by Iowa Code

Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before

submitting a Bid. Waukee CSD will copy and produce public records as required to

comply with Chapter 22 or other applicable laws.

4. Scope of Work

4.1 Product/Item Specifications

● Amount: Three (3) Each

● Size: Wrestling Mat (38’x38’)

● Color:Purple mats with white markings

● Durability & Safety: cover must be antimicrobial, antifungal, and mildew-resistant.

● Safety Standards: Meets NFHS, NCAA & ASTM Standards

● Setup: mat tape is provided to securely adhere the sections together for a seamless

training or competition surface.

● Customize: Waukee Warrior head logo on each mat in one of the corners.

4.2 There must be no minimum quantity or minimum total cost amount.

4.3 Must guarantee all items are in new condition and free of any defects or damages.

4.4 Must be a single point of contact for all returns and replacements.

4.5 Must provide and honor manufacturer warranty.

RFB WSCD-25-026 for Wrestling Mats

5. Terms and Conditions

Bidder agrees to all terms and conditions listed below:

5.1. Laws

The laws of the State of Iowa must apply in all disputes.

5.2. Background Check

The Bidder must certify that all employees employed in support of this contract who

have direct contact with students, which is defined to mean being in the presence of

students during regular school hours or during school-sponsored activities, have not

been convicted of;

1. A felony;

2. Any offense involving the sexual molestation, physical or sexual abuse of a child

3. A crime of moral turpitude.

Bidder must provide documentation when requested by Waukee CSD.

5.3 Proper Conduct

5.3.1

Bidder and all employees must adhere to proper conduct at all times. Proper

conduct includes, but must not be limited to the following: There must be no

weapons, drugs or alcohol on the premises. No employee of the Bidder must be

permitted to carry weapons or use these substances when performing work

under the resulting Contract on Waukee CSD owned property.

5.3.2 Bidder and their employees must conduct business in a professional manner at

all times.

5.3.3 No secured doors left open or unlocked.

5.3.4 Bidder may be asked to remove an employee it deems careless whose continued

employment on Waukee CSD property is not in the best interest of the Waukee

CSD.

5.4 Damages

5.4.1 Bidder must report and repair any damage or injury caused in the performance

of their work to existing facilities, structures, grounds, systems, equipment,

parts or buildings to Waukee CSD Operations immediately.

5.4.2

Bidder must replace, repair, or otherwise remedy to its original condition any

damages made to the existing structures, grounds, systems, equipment, parts or

buildings by the Bidder in the performance of their work at their sole expense

and no cost to Waukee CSD.

RFB WSCD-25-026 for Wrestling Mats

5.5 Subcontractor

The Bidder(s) must not utilize subcontractors except in emergencies when preauthorized

in writing by the Waukee CSD.

5.6 Insurance Requirements

The Waukee CSD will require the supplier to show proof of insurance prior to awarding

the Bid. See Attachment C for Insurance requirements. Awarded Bidder must provide

Certificate of Insurance to Waukee CSD once intent to award is issued.

5.7 Payment Terms

Payment will be made within thirty (30) days after receipt of a valid invoice for all goods

and/or services received and accepted.

5.8 Invoicing

All invoices must provide details of all charges. Waukee CSD will not provide pre-

payments. All invoices shall be rendered promptly to Waukee CSD, 506 Waukee SE

University, Iowa 50263 after all goods and/or services covered by the invoice have been

provided. No invoice may include any cost other than those identified in the Order

referencing the Contract. Invoice(s) shall provide at a minimum:

● Name of the ordering department

● Description of the goods and/or services provided

● Contract number

● Purchase order number

● Invoice number

● Invoice date

● Invoice amount

5.9 Shipping Terms

FOB Destination, Freight Pre-Paid

5.10

Tax Exemption

Waukee CSD is exempt from Federal Excise Taxes, Transportation Taxes and Iowa Sales

and Use Taxes. Do not include taxes when submitting invoices. Exemption certificate will

be furnished upon request.

5.11 The Waukee CSD reserves the right to reject any or all bids, waive irregularities or

technicalities in any bid or to seek clarification upon responses received, which it deems

to be in its best interest.

RFB WSCD-25-026 for Wrestling Mats

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Notice to Bidders: Request for Bid WCSD-25-026 for Wrestling Mats

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