UMD Weber Music Hall Lighting Upgrades

Lump Sum Request for Proposal (“RFP”) for

UMD Weber Music Hall Lighting Upgrades

RFP # 03-586-24-3022

TABLE OF CONTENTS

All checked Attachments listed below are part of the RFP.
X	Attachment A:	RFP Cover Page and Declaration
X	Attachment B:	Respondent Team Qualifications
X	Attachment C:	Project Approach and Work Plan
X	Attachment D:	Project Schedule
X	Attachment E:	Project Cost
X	Attachment F:	Targeted Business & Community Economic Development Questionnaire
X	Attachment G:	Responsible Contractor Verification Of Compliance

1.0

Throughout this RFP “Respondent” or “you” means the prime firm responding to this RFP.

2.0 PROJECT INFORMATION

2.1 Background

The Board of Regents of the University of Minnesota (the “University”) is requesting Proposals to provide construction services for lighting and controls upgrades within Weber Music Hall, located on the Duluth campus (the “Project”).

2.2 Project Description (the “Work”)

Refer to the Drawings and Project Manual for full Project details/requirements.

Miller Dunwiddie is the Architect/Engineer of Record for the Project.

2.3 University-Provided Information

The University has assembled the following information about the Project (collectively, the “RFP Documents”) for review by the Respondent:

• This RFP and all Attachments

• RFx Instructions, Requirements, and Rights Reserved by the University

• Current Prevailing Wage Rates

• Drawings

• Project Manual

The University has assembled the following additional RFP Documents (available to view online at the Capital Project Management Website ) for review by the Respondent:

• The Contract

• The General Conditions of the Contract for Construction

• The University’s Building Standards

• Schedule of Values Pay Application Form

However, note the RFP Documents are subject to change. The University will provide notice of any changes to the RFP via addenda. Any information provided to Respondents during the RFP process, including the documents enumerated in this Section 1.3, is provided only for your use in preparing your Proposal. Respondents shall independently evaluate the information for their use in preparing the Proposal and shall be solely responsible for their use or interpretation of the information.

2.4 Contract Sum

The selected Respondent will perform the Work for a Contract Sum that shall be a fixed, lump sum that shall include all costs necessary to complete the Work in accordance with the Contract Documents, including Respondent’s overhead and profit.

The total construction budget for this Project is $1,250,000 (current dollars, no escalation).

2.5 Critical Project Schedule Dates

The University requires the Project to be substantially complete by no later than August 21, 2026.

Construction cannot start until school is out May 11, 2026.

2.6 Form of Contract between the University and the Selected Respondent

2.6.1 The Contract between the selected Respondent and the University will be the University’s Construction Agreement, OGC-SC900 , which is incorporated into this RFP (the “Contract”). By submitting a Proposal, Respondent acknowledges and agrees that it received, read, understands, and shall be bound by and comply with the Contract. No exceptions or deviations to the Contract will be considered.

2.6.2 The Contract will incorporate by reference this RFP and any RFP Attachments, the General Conditions for the Contract for Construction, AIA A201-2017 , as modified by the University on January 1, 2026, and any RFP modifications agreed to by the University. The University may attach to the Contract as Supplementary Conditions Respondent’s Proposal, selected provisions of Respondent’s Proposal or modifications to Respondent’s Proposal agreed to by University and Respondent.

3.0 PROPOSAL REQUIREMENTS AND EVALUATION CRITERIA

3.1 Tentative Schedule of Selection Process

The University’s intended schedule for selection of the selected Respondent is set forth below.

Activity	Date*
RFP Available for Distribution	February 12, 2026
Pre-Proposal Meeting	February 20, 2026 at 10:00 AM
Deadline for RFP Questions	February 25, 2026 at Noon
RFP Due Date	March 5, 2026 at 2:00 PM
Identification of Potential Selected Respondent	March 17, 2026
Anticipated Authorization to Proceed	March 20, 2026

*All times are noted in Central Time Zone

3.2 Pre-Proposal Meeting

A Pre-Proposal Meeting has been scheduled for the date and time noted in section 2.1 of this RFP. Attendance at this Pre-Proposal Meeting is Mandatory for prime firms that are interested in responding to this RFP. The University will not accept Proposals from Respondents that are not listed on the Pre-Proposal Meeting Sign-in Sheet that is made publicly available after the meeting via addenda.

The location of the Pre-Proposal Meeting is:

Weber Music Hall

Meet in the Lobby

1151 University Drive

Duluth MN 55812

Campus navigation and parking information for the Pre-Proposal Meeting can be found on our Interactive Campus Maps .

3.3 Evaluation Criteria

3.3.1 The University will evaluate Proposals against the evaluation criteria for the degree to which each Proposal meets the criteria as follows:

Attachment / Section	Description	Value
Attachment A	RFP Cover Page and Declaration	Pass / Fail
Attachment B	Respondent Team Qualifications	25
Attachment C	Project Approach and Work Plan	25
Attachment D	Project Schedule	10
Attachment E	Project Cost	30
Attachment F	Targeted Business & Community Economic Development	5
Attachment G	Responsible Contractor Verification Of Compliance	Pass / Fail
Section 2.11	Safety	5

3.3.2 In order to be considered responsive, each Respondent must complete and submit all required Attachments without any modifications to the RFP Documents. Failure to complete or follow directions within any of the Attachments may result in disqualification or loss of RFP points for said Attachment.

3.3.3 The University will evaluate each Proposal based on the criteria noted above. The Respondent selected for an award will be the one whose Proposal is responsive, responsible, and is the most advantageous to the University, as determined by the University in its sole discretion, whether or not the Proposal is the lowest cost or the highest scorer.

3.3.4 Submission of a Proposal indicates the Respondent's acceptance of the evaluation criteria.

3.4 RFP Cover Page and Declaration

The Respondent will prepare and submit the RFP Cover Page and Checklist. This completed document should be the cover page of the Respondent’s Proposal. Failure to answer “Yes” to certain questions may result in disqualification.

3.5 Respondent Team Qualification

The Respondent will prepare and submit information pertaining to their Team’s Qualification which will identify the experience of the Respondent and its Team Members. A lack of prior experience and/or working together on comparable projects may hinder your overall score. The University reserves the right to contact any noted references, consider other references, or consider Respondent’s documented past performance at the University.

3.6 Project Approach and Work Plan

The Respondent will prepare and submit information regarding their approach / plan to working on the Project.

3.7 Project Schedule

The Respondent will prepare and submit information regarding their proposed schedule for the Project. The Respondent must take into account any critical dates identified in section 1.5 when building their schedule.

3.8 Project Cost

The Respondent will prepare and submit information regarding their proposed Project cost(s).

3.9 Targeted Business and Community Economic Development

Respondents will prepare and submit as part of their Proposal, the Targeted Business (TGB) & Community Economic Development Questionnaire that is available to download and submit from the SmartCOMP tool .

By submitting a Proposal, Respondent hereby acknowledges that it has reviewed the University’s TGB policy . Respondent also agrees that in consideration for the University’s TGB program, Respondent will fulfill its commitments with regard to the TGB goals set forth in their Proposal. In addition, Respondent agrees to submit monthly reports, as directed, to substantiate compliance.

The following constitutes grounds for designation, as determined by the University in its sole discretion, as non-compliant:

• Failure to meet proposed commitments without executing good-faith efforts

• Failure to provide timely reporting

• Failure to engage in open communication

Penalties for non-compliance may include, but is not limited to, a temporary bar on receiving Targeted Business & Community Economic Development points on future RFP responses with the University.

3.10 Responsible Contractor Verification Of Compliance

Respondent acknowledges that the University has elected to voluntarily comply with Minnesota Statutes, Section 16C.285 , which sets forth minimum criteria that Respondent must meet to establish itself as a responsible contractor. “Responsible contractor” means a Respondent that conforms to the responsibility requirements in this RFP and verifies that it meets the minimum criteria set forth in Minnesota Statute, Section 16C.285 , Subdivision 3 (“Minimum Criteria”). The Minimum Criteria are included in the “Responsible Contractor Certification of Compliance” attached as Attachment G (“Compliance Certificate”). If Respondent or any subcontractor or motor carrier does not meet the Minimum Criteria or fails to verify that it meets the Minimum Criteria, it is not a responsible contractor and is not eligible to be awarded a contract for the Project or to perform work on the Project. A false statement under oath verifying compliance with any of the Minimum Criteria shall render Respondent or a subcontractor or motor carrier that makes the false statement ineligible to be awarded a contract on the Project and may result in termination of a contract awarded to Respondent or a subcontractor or motor carrier that submits a false statement.

Respondent must submit the Compliance Certificate and “First-Tier Subcontractor List” (University Document 00900) as evidence that it meets the Minimum Criteria. Failure to complete these submissions may result in disqualification. If Respondent is selected to be awarded a contract for the Project, Respondent shall submit a supplemental verification ( University Document 00901 ) containing its then-complete list of first-tier subcontractors and verifying that such subcontractors meet the Minimum Criteria. Respondent must obtain Compliance Certificates from each of its first-tier subcontractors in the forms attached as Attachment G and Attachment G-1. If Respondent retains additional subcontractors on the Project after submitting University Document 00901 , Respondent shall submit the “List of Additional Subcontractors” ( University Document 00902 ) within 14 days of retaining the additional subcontractors. Respondent shall submit to the University upon request copies of the signed Compliance Certificates from all subcontractors of any tier and all motor carriers.

Respondent may be required to furnish information or evidence as requested by the University to support or otherwise verify the statements in the Compliance Certificate(s) and verification(s). Such information shall be submitted within 3 business days of receipt of the University’s request. Failure of the Respondent to timely provide the requested information may result in the Respondent’s response being rejected.

3.11 Safety

The purpose of the safety score is to confirm that the Respondents performing the Work for the University are meeting or exceeding applicable safety, health and environmental laws, statutes, regulations, ordinances, rules, directives, and procedures.

If the Respondent currently has an active safety score with the University (available to view here ), that score will be taken into account as part of the evaluation criteria noted in this RFP. Only those Respondents with a safety score of 5.0 or greater will be considered for award.

If the Respondent does NOT currently have an active safety score, they must prepare and submit their safety information per the instructions noted here . Respondent should take the noted processing time into account when submitting their safety information.

If deemed necessary, the University may request a safety score from the selected Respondent’s subcontractor(s) prior to issuance of the Authorization to Proceed.

ATTACHMENT A: RFP COVER PAGE AND DECLARATION

1. Does the Respondent acknowledge that they have NOT modified or re-formatted the RFP Attachments and that NO page limit requirements have been exceeded?		Yes		No
1. Does the Respondent agree to sign the Contract referenced in this RFP with no exceptions or deviations?		Yes		No
1. Does the Respondent’s Proposal include the costs for an acceptable Certificate of Insurance and Payment and Performance Bonds that will meet the University’s requirements?		Yes		No
1. Does the Respondent understand and agree to meet the Prevailing Wage Rate requirements for this Project?		Yes		No
1. Does the Respondent agree to submit monthly documentation to the University to substantiate compliance with their proposed TGB and/or Workforce Utilization commitments for this Project?		Yes		N/A
1. Did the Respondent have a representative from their firm present at the Mandatory Pre-Proposal Meeting?		Yes		No

Respondent’s Legal Name of Firm		Date of Submission
Respondent’s Mailing Address
Name of Respondent’s Primary Contact (to whom all future communications regarding this Proposal will be sent)
Email Address of Respondent’s Primary Contact		Phone Number of Respondent’s Primary Contact
Name of Respondent’s Authorized Signee (to whom all future Contract documents will be sent)
Email Address of Respondent’s Authorized Signee

ATTACHMENT B: RESPONDENT TEAM QUALIFICATIONS

1. Complete the following Critical Team Member Experience Matrix (Attachment B-1) identifying the experience and responsibilities of the identified team members. Note the following when documenting this information:

a. Submit information for only the Project Roles specified in the Matrix. Do NOT alter the table by removing or adding additional roles.

b. List only ONE individual per role.

c. The comparable project(s) must have been commenced/completed within the last FIVE years and should be similar to the University’s Project.

d. Attach a 1-page resume for EACH individual listed in the Matrix.

2. Complete the following Additional Team Member Matrix (Attachment B-2) identifying the other key Team Members / Subcontractors that will contribute to the success of the Project. Note the following when documenting this information:

a. Attach a 1-page resume for EACH individual listed in the Matrix.

3. Complete and submit the following Project Data Sheet(s) (Attachment B-3) identifying the specific project experience of the Respondent and their Critical Team Members. Note the following when documenting this information:

a. A separate Project Data Sheet must be prepared for EACH project with only one project allowed per sheet.

b. Submit up to, and no more than, THREE total projects.

c. Listed project(s) must have been commenced/completed within the last FIVE years and should be similar to the University’s Project.

d. Listed project(s) must have been managed by the Respondent or any other firm’s on the Respondent’s team.

e. It is recommended that you list projects completed by the Team Members identified in Attachment B-1.

f. Attach any photos or additional information (no more than two pages worth) with each Project Data Sheet.

ATTACHMENT B-1: CRITICAL TEAM MEMBER EXPERIENCE

Project Role	Project Manager	Site Superintendent
Name of Individual
Email Address
Individual’s Firm Name
Individual’s Firm Location	City, State	City, State
Years working within Firm	#	#
Years working within Industry	#	#
Number of projects completed with other Team Members	1. Site Superintendent: #	1. Project Manager: #
Identify the name, cost, and completion date for up to three comparable projects	1a. Project Name 1b. Project Cost 1c. Completion Date	1a. Project Name 1b. Project Cost 1c. Completion Date
	2a. Project Name 2b. Project Cost 2c. Completion Date	2a. Project Name 2b. Project Cost 2c. Completion Date
	3a. Project Name 3b. Project Cost 3c. Completion Date	3a. Project Name 3b. Project Cost 3c. Completion Date
Briefly describe the Individual’s Responsibilities for this Project
Percent of Time on Project	#%	#%
Identify the University project(s) this individual is currently, or will be, assigned to and when the individual’s responsibilities on said project(s) will be complete

ATTACHMENT B-2: ADDITIONAL TEAM MEMBER

Project Role / Subcontractor	Individual Name	Firm Name	Firm Location (City, State)
Electrical Subcontractor

ATTACHMENT B-3: PROJECT DATA SHEET

Construction Firm Name			Project Owner
Project Name			Project Owner Contact
Project Location	City, State		Project Owner Contact Email
Construction Cost			Project Architect Firm Name
Construction Commencement Date			Project Architect Contact
Construction Completion Date			Project Architect Contact Email
Project Size (square feet, etc.)			Proposed Team Members from Attachment B-1 / B-2 that worked on this project
Type of Services Provided (Pre-Construction, Construction, etc.)
Construction Delivery Method (CMAR, Design-Build, etc.)
Briefly describe how this project is similar to the University’s Project. Identify any challenges you encountered on the project and briefly describe how these issues were resolved

ATTACHMENT C: PROJECT APPROACH AND WORK PLAN

NOTE: Your response to this Attachment must NOT exceed FIVE (5) pages.

You may also NOT include or reference supplemental information as an Appendix/Exhibit or in virtual form (e.g., hyperlinks to documents/videos/images stored elsewhere).

1. Describe your anticipated approach to this Project by addressing the following (at a minimum):

a. Supervision and Management

b. Site Logistics

c. Required Permitting

d. Accounting Methods

2. Itemize and describe any difficulties, challenges or risks you foresees in completing the Work on this Project. Describe how you expect to manage these difficulties, challenges or risks, and what assistance will be required from the University. In particular, address site security, safety, traffic management and other issues related to minimizing disruption on campus while performing the Work.

3. Itemize and describe any value-added services, unique product characteristics, or other cost and/or time saving benefits/advantages that will be afforded to the University in selecting the Respondent and their team for the Project.

4. Identify any concerns you noted in your review of the RFP Documents and/or any other Project/RFP requirements.

ATTACHMENT D: PROJECT SCHEDULE

1. Respondent must attach a DRAFT Critical Path Method (“CPM”) Schedule for the Project. The CPM schedule should identify tasks to be performed and/or deliverables to be provided and time frames to complete performance of the identified tasks and the expected time frame in which the Project would be completed. For readability purposes, the CPM schedule may be submitted in an 11 by 17 format. When preparing the CPM schedule, assume the following:

a) All schedule dates noted in Sections 1.5 and 2.1 of the RFP. The Respondent MUST use the Anticipated Authorization to Proceed date as the starting point of their Project Schedule. Respondent should not be doing any Work prior to this Anticipated Authorization to Proceed date.

b) University Project team reviews will occur as required by the University’s Standards and Procedures for Design. While progress on design can be made during the review periods, reviewers have two weeks to provide responses.

c) Permitting is required for various components of this Project. The University's Project Manager will cooperate in the application for building and other permits. The selected Respondent will be required to obtain and pay for all required permits, assessments, and governmental fees, licenses, and inspections, excluding Sewer Availability Charges and Water Access Charges assessed by the Metropolitan Waste Control Commission.

2. Include a written narrative that provides a detailed description of the scheduling logic and assumptions that were used when preparing the CPM Schedule.

3. State what events or issues, if any, could impede your ability to achieve the substantial completion date (or any other critical dates) stated in Section 1.5 of the RFP.

4. Identify specific strategies to avoid and/or mitigate project construction delays. Provide an estimate of the earliest start date following execution of a Contract and indicate what could delay the start of the Project.

ATTACHMENT E: PROJECT COST

Total Base Bid Lump Sum Cost*

$

*As a requirement of the RFP, the selected Respondent must complete the Schedule of Values Pay Application Form (as referenced in Section 1.3) and submit within two days after the Identification of Potential Selected Respondent date. Any subsequent contract change orders must be submitted using the same schedule of values format.

ATTACHMENT F: TARGETED BUSINESS &

COMMUNITY ECONOMIC DEVELOPMENT

Definitions

For University purposes, a Targeted Business (TGB) enterprise is one which is at least 51% owned and controlled by Black, Indigenous, and people of color (BIPOC), women, and/or persons with disabilities, and actively certified with one of the following University-recognized certification agencies:

• National Minority Supplier Development Council (NMSDC)

• Women's Business Enterprise National Council (WBENC)

• Disability:IN

• Central (CERT) Certification Program

• State of Minnesota Dept of Administration TG

• Minnesota Unified Certification Program (MnUCP)

• Service-Disabled Veteran Small Business Certification (VetCert)

TGB Program Administration and Requirements

The University of Minnesota’s TGB Program is administered by the Office for Supplier Diversity (OSD).

A Respondent demonstrates its commitment to supporting the University’s supplier diversity goals by engaging Targeted Businesses as subcontractors/suppliers on this Contract at a meaningful level of participation relative to the size, type, and location of the Project.

The following goals and requirements apply for this Project:

• Participation of Targeted Businesses equal to or greater than thirteen percent (13%) of the Base Bid/Proposal costs.

• No less than 75% of the work or material contracted to the identified TGB enterprise(s) must be performed or supplied by said TGB enterprise(s).

Workforce Utilization Requirements

Workforce levels of participation (based on goals set by the MN Department of Human Rights ) for the Project are:

Region	Goals
Northeast Minnesota	• 12% BIPOC Employees; • 9% Female Employees; • 2% Disabled Employees.

A Respondent demonstrates its commitment to prevent discrimination in employment by:

• Its inclusion of BIPOC, women, and persons with disabilities on its permanent staff;

• Its inclusion of BIPOC, women, and persons with disabilities on its planned workforce on this Project;

• Possession of a Workforce Certificate and an Equal Pay Certificate, issued by the State of Minnesota.

Business & Community Economic Development

A Respondent demonstrates its commitment to improve the economic conditions in communities in which the University construction projects are located by:

• Its current practice of funding, providing personnel to and/or soliciting employees from programs designed to train residents of the targeted areas designated by each city pursuant to Minnesota Statute Section 469.202 .

• Its agreement to participate during this project with the University to fund, provide personnel to, and/or solicit employees from programs designed to train residents of the targeted areas designated by each city pursuant to Minnesota Statute Section 469.202 .

RFP Requirements

Respondent shall complete and submit the Targeted Business & Community Economic Development Questionnaire. The questionnaire for this RFP (which is available to complete and submit from the SmartCOMP tool) must be submitted prior to the Proposal Due Date noted in section 2.1.

Award Requirements

Once the Authorization to Proceed has been issued, the selected Respondent shall be prepared to submit the following documentation to substantiate compliance of TGB commitments and/or Workforce Utilization goals:

1. Submitted to OSD (via the SmartCOMP tool)

a. Workforce Utilization (Document 659) on or before the 10th of each month for all onsite labor the previous month.

b. TGB Payment Affidavit(s) (Document 660) on or before the 10th of each month for payments made the previous month, if any.

c. TGB Work Verification (Document 661) when the contracted TGB work is complete.

ATTACHMENT G: RESPONSIBLE CONTRACTOR VERIFICATION OF COMPLIANCE (UNIVERSITY DOCUMENT 00900)

Minnesota Statutes, Section 16C.285 , subdivision 3. Responsible Contractor, Minimum Criteria. “Responsible Contractor” means a contractor that conforms to the responsibility requirements in the solicitation document for its portion of the Work on the Project and verifies that it meets the minimum criteria set forth below. Each contractor or subcontractor shall obtain from all subcontractors with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that they meet all of the minimum criteria in subdivision 3 prior to execution of a construction contract with each subcontractor.

1. The Contractor:

i. is in compliance with workers' compensation and unemployment insurance requirements;

ii. is in compliance with the Department of Revenue and the Department of Employment and Economic Development registration requirements if it has employees;

iii. has a valid federal tax identification number or a valid Social Security number if an individual; and

iv. has filed a certificate of authority to transact business in Minnesota with the secretary of state if a foreign corporation or cooperative.

2. The contractor or related entity is in compliance with and, during the three-year period before submitting verification, has not violated section 177.24 , 177.25 , 177.41 to 177.44 , 181.13 , 181.14 , or 181.722 , and has not violated United States Code, title 29, sections 201 to 219 , or United States Code, title 40, section 3141 to 3148 . For purposes of this clause, a violation occurs when a contractor or related entity:

i. repeatedly fails to pay statutorily required wages or penalties on one or more separate projects for a total underpayment of $25,000 or more within the three-year period, provided that a failure to pay is “repeated” only if it involves two or more separate and distinct occurrences of underpayment during the three-year period;

ii. has been issued an order to comply by the commissioner of labor and industry that has become final;

iii. has been issued at least two determination letters within the three-year period by the Department of Transportation finding an underpayment by the contractor or related entity to its own employees;

iv. has been found by the commissioner of labor and industry to have repeatedly or willfully violated any of the sections referenced in this clause pursuant to section 177.27 ...