PUR 26-025 FATS, OILS AND GREASE PROGRAM INSPECTION SERVICES

REQUEST FOR PROPOSALS (RFP)
PUR 26-025
FATS, OILS AND GREASE PROGRAM INSPECTION
SERVICES
PROPOSALS WILL BE RECEIVED UNTIL THE HOUR OF 2:00 PM,
THURSDAY, APRIL 23, 2026; ELECTRONICALLY AT
CITY.CLERK@STOCKTONCA.GOV

PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
RFP INFORMATION
Contact Rajvir Sahota
Email Address stocktonbids@stocktonca.gov
NON-MANDATORY On-site There will Be No On-site Meeting
Meeting
Due Date for Questions and April 09, 2026
Clarifications 2:00 PM (PST)
Due Date for Response to April 16, 2026
Questions/Clarifications 5:00 PM (PST)
RFP Submittal city.clerk@stocktonca.gov or
Electronic Mail or on a USB Office of the City Clerk, City Hall
Flash drive 425 North El Dorado Street
Stockton, California 95202
RFP Submittal Due Date & Thursday, April 23, 2026
Time 2:00 PM (PST)
Interviews Scheduled Week of April 27, 2026 (Tentative)
Short-List Interviews Week of May 5, 2026 (Tentative)
Notification of Intent to Award May 11, 2026
Bid Security & Bonds Bid Security Bonds
Labor Compliance DIR Registration Contractor License
Anticipated Date for Council July 21, 2026
Approval
* Dates and times may be modified as deemed necessary by the City. Any schedule changes will
be communicated through the City's Bid Flash Platform. Respondents are responsible for
regularly monitoring Bid Flash for any adjustments and updates.
IMPORTANT!!!
The City is not responsible for misdelivered proposals, and the proposer is strictly liable
for its chosen method of delivery. It is the proposer's sole responsibility to make sure that
proposals arrive at the proper location. Any proposal that does not actually arrive in the
City Clerk's Office or email by the RFP due date and time will be rejected as non-
responsive, even if properly addressed or delivered to another City Department.

PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that sealed proposals are invited by the City of Stockton,
California, for PUR 26-025 Fats, Oils, and Grease Program Inspection Services in
strict accordance with the specifications.
The City of Stockton, herein after referred to as the "City", is requesting proposals from
businesses or individuals, herein after referred to as "Proponent", to provide Fats, Oils,
and Grease Program Inspection Services to the City. The City is seeking a qualified
proponent to provide Fats, Oils, and Grease (FOG) program inspection Services of Food
Services Establishments for Compliance with City requirements.
Proposal specifications and forms can be obtained from the City of Stockton's website at:
www.stocktonca.gov/mudbid. Proposals must be marked "PUR 26-025 FATS, OILS,
AND GREASE PROGRAM INSPECTION SERVICES " and emailed to
city.clerk@stocktonca.gov or delivered (mail or in person) on a USB flash drive to the
Office of the City Clerk, City Hall, 425 North El Dorado Street, Stockton, CA 95202, up to
but not later than 2:00 pm (PST) on Thursday, April 23, 2026. Proponents will only be
identified as responding to the RFP; no proposals will be opened or read aloud. Each
Proponent must be licensed in accordance with applicable California State Law.
The City reserves the right to reject any/or all proposals received and re-advertise.
Information on Proposal Process/Clarification/Technical Data
Rajvir Sahota, Procurement Division
(209) 937-8357
e-mail: stocktonbids@stocktonca.gov
DISCLAIMER: The City does not assume any liability or responsibility for errors/omissions
in any document transmitted electronically.
Dated: March 31, 2026
KATHERINE ROLAND, CMC, CPMC, CITY CLERK
CITY OF STOCKTON

PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
Table of Contents
1.0 ISSUING BODY .......................................................................................................... 1
2.0 BACKGROUND/SUMMARY ....................................................................................... 1
3.0 SCOPE OF SERVICES ............................................................................................... 1
4.0 PROJECT SCHEDULE OF EVENTS ......................................................................... 4
5.0 SUBMITTAL REQUIREMENTS .................................................................................. 4
5.1 PROPOSAL GUIDELINES, CONTENT, AND FORMAT ............................................. 4
6.0 SELECTION CRITERIA & EVALUATION ................................................................... 5
7.0 CITY REQUIREMENTS ............................................................................................... 7
7.1 LOCAL BUSINESS PREFERENCE ............................................................................ 7
7.3 LOCAL EMPLOYMENT-PUBLIC WORKS CONTRACTORS (NOT APPLICABLE) 8
7.4 MANDATORY/OPTIONAL PRE-SUBMITTAL MEETING (NOT APPLICABLE) ......... 8
7.5 TERM .......................................................................................................................... 8
7.6 OTHER GOVERNMENT AGENCIES .......................................................................... 8
7.7 INSURANCE REQUIREMENTS .................................................................................. 8
7.8 APPLICABLE LAW ..................................................................................................... 9
7.9 METHOD OF PAYMENT ............................................................................................. 9
7.10 NOTICE TO OUT OF STATE BUSINESS ................................................................... 9
7.11 CONFIDENTIALITY ....................................................................................................10
7.12 PROTEST POLICY .....................................................................................................10
8.0 GENERAL REQUIREMENTS, TERMS & CONDITIONS ...........................................11
8.1 CONSEQUENCE OF PROPOSAL SUBMISSION ......................................................11
8.2 ACCEPTANCE OR REJECTION OF PROPOSAL .....................................................11
8.3 RIGHT TO CHANGE OR AMEND REQUEST ............................................................12
8.4 CANCELLATION........................................................................................................12
8.5 EXAMINATION OF PROPOSAL MATERIALS ..........................................................12
8.6 ADDENDA AND INTERPRETATION .........................................................................13
8.7 DISQUALIFICATION ..................................................................................................13
8.8 CONDITIONS IF WORK IS SUBCONTRACTED........................................................13
8.9 LICENSING REQUIREMENTS ...................................................................................14
8.10 PREVAILING WAGE (NOT APPLICABLE) ................................................................14
8.11 INDEMNITY AND HOLD HARMLESS ........................................................................15
8.12 COMPETITIVE PRICING ............................................................................................15

PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
8.13 AVAILABLE FUNDING ..............................................................................................15
8.14 TERMINATION FOR CONVENIENCE ........................................................................15
8.15 AUDITING CHARGES AND SERVICES ....................................................................15
8.16 CHANGES ..................................................................................................................15
8.17 AWARD ......................................................................................................................15
9.0 PROJECT SUBMITTAL CHECKLIST ................................................................................17
10.0 REQUIRED PROPOSAL DOCUMENTS...........................................................................18
ATTACHMENT A - PROPONENT CONTACT INFORMATION ............................................18
ATTACHMENT B- PROPONENT'S COVENANT .................................................................19
ATTACHMENT C - NON-COLLUSION AFFIDAVIT ..............................................................20
ATTACHMENT D - AGENCY REFERENCE FORM .............................................................22
ATTACHMENT E - CERTIFICATION OF FINANCIAL CONDITION ....................................23
ATTACHMENT F - PRICE PROPOSAL ...............................................................................24
ATTACHMENT G - SUBCONTRACTOR LIST .....................................................................25
ATTACHMENT H - EXCEPTIONS ........................................................................................26
ATTACHMENT I - CERTIFICATE OF NONDISCRIMINATION .............................................27
ATTACHMENT J - CONFLICT OF INTEREST DISCLOSURE - AB334 ...............................28
11.0 PROPOSAL EXHIBITS ..............................................................................................29
11.1 EXHIBIT 1 - INSURANCE REQUIREMENTS ............................................................29
11.2 EXHIBIT 2 - SAMPLE CONTRACT ...........................................................................33

PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
1.0 ISSUING BODY
This Request for Proposal ("RFP") is being issued by the City of Stockton, Municipal
Utilities, for the PUR 26-025 Fats, Oils, and Grease Program inspection Services.
2.0 BACKGROUND/SUMMARY
The City of Stockton (City) is a Charter City incorporated in 1850. The City is the county
seat of San Joaquin County and is located in California's San Joaquin Valley, 78 miles
east of the San Francisco Bay Area, 337 miles north of Los Angeles, and 40 miles south
of Sacramento. The County is bound by Sacramento County to the north and Stanislaus
County to the south. Approximately 310,000 residents live in Stockton.
The City of Stockton Municipal Utilities Department (MUD) manages, operates, and
maintains three utility enterprises: Water, Wastewater and Stormwater. The Wastewater
Enterprise is the subject of this Request for Proposals.
The Wastewater Enterprise generally includes the regional wastewater collection system
and the treatment and disposal facilities located at the Stockton Regional Wastewater
Control Facility (RWCF). The Environmental Control Division is part of MUD and is
responsible for ensuring food service establishments (FSEs) comply with regulations
related to the City's Fats, Oils, Grease (FOG) program.
3.0 SCOPE OF SERVICES
The City of Stockton (City) has developed a comprehensive program to address sanitary
sewer overflows associated with fats, oils, and grease (FOG). The program consists of
inspections, enforcement procedures, public education, and public outreach to all Food
Service Establishments (FSEs) in the City's regional sewer service area. The FOG
Control Program is currently operated by the Pretreatment Section of the Municipal
Utilities Department. The City is investigating having some of this work performed by an
environmental consulting firm. This document outlines the scope of services required to
be performed by a contractor to perform this work.
Below are proposed tasks to be considered under this scope of work. These are only
proposed tasks and are not all-inclusive.
Task 1 Routine Inspections
All FSEs are inspected on a regular basis to determine compliance with FOG Ordinance
regulations and to provide public education and outreach. The number and frequency of
inspections required under this scope of services are to be determined.
Inspection procedures include:
* Determination of compliance with FOG Ordinance requirements.
* Determination of grease interceptor condition, operation, and maintenance.
* Measurement of grease interceptor grease and solids content.
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PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
* Evaluation of Kitchen Best Management Practices (BMPs).
* Review of all FOG control-related records and documents.
* Distribution and discussion of educational and outreach materials.
* Review and evaluation of any prior FOG control deficiencies.
* Follow-up inspections at all FSEs with deficiencies are conducted within 30 days
of the original inspection.
* Second follow-up inspections if the deficiency was not remedied by the time of the
first re-inspection are performed within 15 days of the initial re-inspection.
Continuing re-inspections are performed as necessary.
* All new or substantially remodeled FSEs are typically inspected within 90 days of
start-up or remodel completion.
FSE Population
* 900-950 FSEs total
* 50-60% have Grease Interceptors
* 40-50% require enforcement actions
* 30-40% require follow-up inspections
Task 2 Enforcement
The City has implemented a FOG Enforcement Response Plan (ERP) to establish
general enforcement responsibilities for the FOG Ordinance. The ERP is an effective way
to ensure that the City of Stockton takes fair, consistent, and equitable enforcement
actions against FSEs for violations of the FOG Ordinance.
Enforcement procedures include:
* Determination of compliance with FOG Ordinance requirements.
* Issuing an enforcement notice at the time of inspection.
* Follow-up inspections to determine compliance status.
Task 3 FOG Software Implementation
The City has contracted with SwiftComply to provide FOG Inspection and Enforcement
tracking software. If this system goes live during the contract, the successful bidder will
be utilized to assist the City in bringing the software online and implementing its use in
the field.
Required Equipment and Materials
* Source identification database (provided by City)
* Inspection forms, brochures, outreach material, etc. (provided by City). The City is
in the process of implementing a FOG Inspection and Enforcement tracking
software. If this system goes live during the contract, the successful bidder will be
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PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
provided with access to the system and the information from the inspections will
be required to be entered into the system. A mobile printer will be required to print
inspection forms and enforcement notices for delivery to the FSE upon completion
of the inspections.
* Associated tools (manhole cover remover, etc.)
* Vehicles
* Dipstick Pro Core Samplers: www.environmentalbiotech.com/collections/dipstick-
pro%E2%84%A2
* All safety equipment necessary to perform restaurant kitchen inspections and
monitor grease interceptor contents (cover removal and measuring solids content).
Expectations
* Pick up files from the City, conduct inspections, and return files with completed
inspection forms to City. If follow-up inspections are needed (generally 2-4 weeks),
coordinate with City staff to retain or obtain files.
* Inspections conducted without prior scheduling with the FSE.
* Equipment and associated samplers to be kept clean between inspections.
* Inspections will occur Monday through Friday, except Federal holidays, during
normal business hours. Route planning should account for expected hours of
operation for the FSEs.
* The City's expectation is for all active FSEs to be fully inspected (initial and any
follow-up inspections) once each year.
* FSEs that are not open at the time of inspection will be visited a second time, taking
into account the operating hours of the facility. If the facility remains closed, the
City will be notified and will determine follow-up actions.
* The inspector will notify the City immediately if FSEs deny access or pose a safety
concern for the inspector.
* FSEs that are no longer in business will not be visited. However, evidence of the
status will be provided to the City. If a safety concern for the inspector is apparent,
the inspector shall notify the City immediately.
City Responsibilities
* City will provide FSE list, contact information, and routes for routine inspections.
* City will provide brochures and forms while inspections are completed without
software.
* City will provide badges so that contract inspectors are identified as authorized
FOG inspectors for the City.
* FOG Standard Operating Procedures (SOP) will be provided. A two to four week
training period with assigned personnel will be available, if needed, to ensure the
City's procedures and requirements are met.
* Check in meetings (initially, close oversight will be required so that City procedures
are followed).
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PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
4.0 PROJECT SCHEDULE OF EVENTS
The dates indicated within this RFP are the anticipated milestones for this project. All
dates are subject to change at the City's discretion. All changes to this schedule will be
posted on the City's Bid Flash platform.
5.0 SUBMITTAL REQUIREMENTS
5.1 PROPOSAL GUIDELINES, CONTENT, AND FORMAT
The City of Stockton uses a qualifications-based selection process in obtaining these
services. In order for the City to properly evaluate the Proponents' qualifications to
perform this work, the proposals shall include, as a minimum, the following information:
A. Evidence of the Proponent's ability to be responsive to this project in regard to
timeliness and expertise, including the availability of staff proposed to be assigned.
B. The Proponents are encouraged to expand on the Scope of Work to demonstrate
their expertise. Evaluation of the proposals will be based on qualifications, the
experience of staff proposed to be assigned to the project, references, and the
thoroughness of the Proponent's response to the Scope of Services.
C. Such additional information that the Proponent may feel would be pertinent to
assist the City of Stockton in making its final decision.
D. Please submit an electronic version of the proposal and cost proposal to
city.clerk@stocktonca.gov, or it can be hand-delivered or mailed (USB flash drive
required) to the City Clerk's Office, 425 N. El Dorado Street, Stockton, CA 95202.
1. The required proposal documents are to be submitted:
i. Cover Letter and Executive Summary
ii. Full response to the Scope of Services as defined in this solicitation
iii. Attachment A - Proponent Contact Information
iv. Attachment B - Proponent Covenant
v. Attachment C - Non-Collusion Affidavit (Notary is required)
vi. Attachment D - Agency Reference List
vii. Attachment E - Certification of Financial Condition
viii. Attachment G - Subcontractor List
ix. Attachment H - Exception Form
x. Attachment I - Nondiscrimination Form
xi. Attachment J - Conflict of Interest Disclosure - AB334 Form
xii. All Addenda's signed by vendor (if applicable)
2. The required cost proposal documents are to be submitted:
i. Cover Letter
ii. Attachment F - Price Proposal
E. Material and data not specifically requested for consideration, but which the
Proponent wishes to submit, must not appear with the Proposal but may appear
only in an "Additional Data" section. This specifically refers to the following types
of data: Generalized narrative of supplementary information and Supplementary
graphic material.
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PUR 26-025
Fats, Oils, and Grease Program Inspection Services
Proposal Opening April 23, 2026
F. All proposals must be signed with the full name of the Proponent, if an individual;
by an authorized general partner, if a partnership; or by an authorized officer, if a
corporation.
G. When proposals are signed by an agent other than an officer of a corporation or a
member of a general partnership, the power of attorney authorizing the signature
must be submitted with the proposal.
H. The original proposal shall be signed. Modification to a proposal after the proposal
submittal deadline will not be accepted by the City.
6.0 SELECTION CRITERIA & EVALUATION
The City is interested in selecting a qualified proposer capable of providing the scope of
work described in this solicitation and the resulting awarded contract. A key component
of a successful proponent will be the ability to meet the City's performance goals while
minimizing costs.
The Evaluation Panel will consist of the City of Stockton staff. Following review of the
proposals, the Panel may invite one or more Proponents to make an oral presentation.
During these presentations, the Proponent will be allowed to present such information as
may be appropriate, so that the Panel can effectively and objectively analyze all materials
and documentation submitted as part of the proposals.
Each proponent must be represented by an individual who will serve as the prime contact
to the City and to any other individuals the firm may select. The highest-rated proposal(s)
will then be further reviewed through financial analysis and reference checks.
Proposals shall be evaluated according to demonstrated understanding of required tasks,
technical approach to specified operations, qualifications of staff, the company's
experience, demonstrated knowledge of best practices for the identified scope, financial
business strength, and fee schedule proposal. Proper format and demonstrated
experience will merit consideration.
To that end, each proposal will be evaluated based on, but not limited to, the following
criteria, listed in relative order of importance:
A. Familiarity with FOG Regulations (State and Local)
B. Experience with FOG Inspections
C. Price
Proponents may elect to submit proposals that include multiple organizations
(subcontractors). If it includes multiple subcontractors, background information for each
subcontractor must be provided, along with a clear description of their scope(s) of work.
COVER LETTER:
Submit a letter on your company letterhead that addresses the proposal and its format.
The letter should be signed by an officer of the business authorized to bind the business
5