Jefferson County Flood Mitigation Master Plan

scoping activities. This project does not include final engineering design, permitting, or
construction.
Project Goals
The Flood Mitigation Master Plan shall:
* Review flood mitigation or buyout-related parcels already purchased by Jefferson County
* Create maps showing the location of County-owned flood mitigation parcels by
municipality and as a whole across Jefferson County
* Identify high-risk watersheds and sub-catchments contributing to repetitive funding
* Review watershed, drainage, and hydrologic conditions that contribute to flooding
* Identify the causes of recurring flooding, where feasible
* Assess and develop projects to reduce flood risk. These could include hydrologic
restoration opportunities, such as wetland enhancement, streambank stabilization, and
flow improvements to reduce impacts.
* Prioritize the important flood mitigation locations and projects to be focused on
* Identify potential future funding sources for recommended projects, including the
Assessment Grant in 2027
* Support Jefferson County's hazard mitigation planning efforts
* Provide data and documentation to add to Jefferson County's Hazard Mitigation Plan
* Assist County with engaging stakeholders, including county departments and local
municipalities, to validate findings and identify potential mitigation options
Scope of Work
The selected consultant shall provide the staff, expertise, analysis, and planning services
necessary to complete the Flood Mitigation Master Plan.
Project Management
The consultant shall:
* Meet and coordinate with the Jefferson County Emergency Management Director; and if
needed, with the project team(including Directors of Emergency Management, Planning
and Development Department, Parks Department, and Land and Water Conservation
Department) at the beginning of the project and throughout the planning process
* Prepare a work plan and project schedule
* Provide monthly progress updates to the Jefferson County Emergency Management
Director
* Complete all work prior to January 31, 2028
Parcel Inventory and Records Review
The consultant shall:

* Review available County records for flood mitigation and buyout-related parcels and
* Review available grant files, deeds, purchase costs, parcel records, maps, and acquisition
documentation
* Review the County's inventory of flood mitigation parcels and recommend any changes
or updates
* Identify missing, incomplete, duplicate, or inconsistent records
* Prepare a summary of available records and records that need follow-up
Flood Risk and Watershed Review
The consultant shall:
* Identify recurring flood problem areas throughout Jefferson County
* Review historical flood information and available flood damage records
* Assess flood risks at a planning level
* Identify watersheds, drainage areas, and locations contributing to repeated flooding
* Review likely causes of flooding, such as inadequate drainage, culvert limitations, river
overflow, erosion, or degraded hydrology
* The assessment will use HEC-HMS and HEC-RAS models calibrated with historical flood
data, stream gauges, and LiDAR topography to simulate watershed hydrology and
floodplain processes.
Mitigation Project Recommendations
The consultant shall:
* Develop planning-level mitigation project concepts for recurring flood problem areas
* Identify the priority locations for future mitigation work
* Consider structural, non-structural, and nature-based solutions
* Consider floodplain restoration, wetland restoration, drainage improvements, culvert
improvements, flood storage, acquisition, and open-space strategies where appropriate
* Provide planning-level cost estimate ranges for recommended projects, where feasible
* Prioritize projects based on flood risk, likely benefit, feasibility, watershed value, and
future funding potential
* Identify a strategy for the County to determine how to prioritize acquisition of any future
flood-impacted properties
* Identify parcels with a high recreation value and provide strategies to enhance their use
while still ensuring flood mitigation practices
* Identify priority mitigation locations based on discussions and policy direction from the
County
* Identify potential restoration areas, flood storage areas, priority open space areas, and
opportunity areas for future acquisitions and projects

* Identify opportunities to reduce flooding through drainage improvements, restoration,
flood storage, open space, acquisition, or other appropriate strategies
Stakeholder Engagement
Implementation Roadmap
The consultant shall prepare an implementation roadmap that includes:
* Recommended mitigation projects
* Priority ranking of projects or locations
* Recommended next steps for Jefferson County
* Planning-level cost estimate ranges, where feasible
* Funding opportunities for strategy recommendation implementation
* Partnership opportunities for strategy recommendation implementation
* Information showing how recommendations support Jefferson County's hazard
mitigation planning efforts
Required Deliverables
In its final plan, the consultant shall provide the following:
Deliverable Description
Project schedule, milestones, data needs, and
Project Work Plan
communication plan
Summary of available parcel, grant, deed, acquisition, and
Records Review Summary
related records; identifies data gaps
Inventory of Jefferson County flood mitigation or buyout-
Parcel Inventory
related parcels (County to provide)
Parcel-specific information, including available acquisition,
Parcel Detail Summaries grant, cost, deed, and status information (County to
provide)

Deliverable Description
Maps showing the location of County-owned flood
Parcel Maps
mitigation or buyout-related parcels (County to provide)
Assessment of recurring flood areas, affected assets, and
Flood Risk Assessment
contributing watersheds
Hydrologic and Watershed Summary of drainage, watershed conditions, root causes,
Review and restoration opportunities
Maps showing recurring flooding, drainage issues, erosion
Flood Problem Area Maps
areas, and other priority locations
Mitigation Project List Recommended planning-level projects to reduce flood risk
Ranked list of high-priority mitigation locations and
Priority Project List
projects
Recommended actions, estimated costs where feasible,
Implementation Roadmap
and potential funding pathways
Draft Flood Mitigation Master
Draft plan for County review
Plan
Final Flood Mitigation Master
Final plan revised in response to County comments
Plan
County-compatible GIS files, map files, data layers,
GIS Data and Maps
metadata, and source information
Summary materials for County staff or leadership, if
Presentation Materials
requested

Project Schedule
The consultant shall submit a detailed schedule with its proposal. The project must be
completed before January 31, 2028.
Consultant Qualifications
Proposers should demonstrate experience with:
* Flood mitigation, flood resilience, watershed, hydrologic, or hazard mitigation planning
* GIS mapping
* Flood risk analysis
* Local government planning projects
* Flood buyout or acquisition documentation, parcel inventories, or post-acquisition
planning
* Floodplain, drainage, watershed, or erosion assessments
* FEMA, Wisconsin Emergency Management, and hazard mitigation grant programs
* Records review and organization for public-sector clients
Proposal Requirements
Proposals shall include:
* Cover letter with firm name, primary contact, and authorized signature
* Description of the firm and relevant qualifications
* Description of the firm's understanding of the project
* Proposed technical approach and work plan
* Detailed schedule showing completion before January 31, 2027
* Project team, staff roles, resumes, and subconsultants, if applicable
* Examples of similar projects
* At least three client references
* List of proposed deliverables
* Detailed cost proposal (see below)
* Any exceptions to the County's proposed contract terms
Cost Proposal
The proposal must include a detailed cost proposal.
The cost proposal shall:
* Be organized by task
* Show staff positions, hourly rates, estimated hours, and direct expenses
* Identify all assumptions and exclusions
* Not use cost-plus-percentage-of-cost pricing

* Show a total cost that does not exceed $60,000
Proposal Evaluation
Jefferson County may evaluate proposals using the following criteria:
Evaluation Criterion Weight
Understanding of the project 20%
Technical approach and work plan 25%
Relevant flood mitigation, mapping, parcel inventory, and planning
20%
experience
Qualifications of project staff 15%
Ability to meet necessary deadlines 10%
Cost reasonableness and completeness 10%
Jefferson County may request additional information, conduct interviews, negotiate with the
selected consultant, reject any or all proposals, or make an award that is in the best interest of
Jefferson County.
Submission Instructions
Submit proposals by email as a searchable PDF.
Requirement Information
Submission Method Email
Submission Email thameau@jeffersoncountywi.gov

Requirement Information
Proposal Deadline September 14, 2026
Questions Deadline September 14, 2026
Questions Contact Tracy Hameau, Emergency Management Director
Proposal Format Searchable PDF
Late Proposals May be rejected
Contract Requirements
The selected consultant will enter into a Professional Services Agreement with Jefferson County.
The following conditions apply:
* The total contract amount shall not exceed $60,000
* The project must remain assessment- and planning-focused
* Final engineering design is not included in this scope
* All work, final deliverables, and closeout materials must be completed no later than
January 31, 2028
* Work may not begin until Jefferson County issues a Notice to Proceed
* The consultant must maintain records supporting all work performed and costs billed
* The consultant must comply with all applicable federal, state, and local requirements
* Deliverables must be provided in formats acceptable to Jefferson County
* Contract award may be contingent on grant requirements and County approval