OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants

STATE OF NEW YORK
NYS OFFICE OF COURT ADMINISTRATION
2500 Pond View, Suite 104
JUDICIARY
Castleton-on-Hudson, NY 12033
REQUEST FOR BID Direct Inquiries to: Je'Ana Oliver
E-mail: joliver@nycourts.gov
(This is not an order)
BID MUST BE MADE ON THIS SHEET Price to include delivery to (describe exact location and method of
OR ASOTHERWISE SPECIFIED delivery) All prices to be net and inclusive of all services
specified herein unless otherwise specified.
Bid Number: RFP# OCA-DGCP-012
Commodity Group: OCA Department of Public Safety
Commodity Name: Psychological Evaluations of Court Officer
Applicants
Issue Date: Friday, September 25, 2026
Due Date: Friday, November 13, 2026
Time: 2:00 PM Eastern
OFFICE OF GENERAL SERVICES AGENERAL SPECIFICATIONS (APRIL 2016) ARE FULLY INCORPORATED HEREIN.
Agency's Specification of item(s) Required (include quantities)
UCS ATTACHMENT I, III, and IV ATTACHED & INCORPORATED HEREIN.
Bidder's Quotation and Specific Description of Item Offered
ALL BID RESPONSES MUST BE ENTERED ON THE ENCLOSED BID RESPONSE FORM UNLESS SPECIFIED
OTHERWISE HEREIN.
NOTICE TO BIDDERS
Pursuant to the Rules and Regulations of the Chief Administrator for the 3. Sign the bid. The bid must be completed in the name of the bidder
Courts, sealed bids for furnishing the item(s) in this Request for Bid will (corporate or other) and must be fully and properly executed by an
be received at the above address. When submitting a bid, you must: authorized person.
1. Complete this form in its entirety using ink or typewriter and return 4. INDICATE THE BID NUMBER, THE BID OPENING DATE AND
with all other documents. TIME ON THE ENVELOPE CONTAINING THE SEALED BID.
2. Explain any deviations or qualifications if your bid deviates from the 5. Mail the bid to the above agency address in sufficient time for it to be
specifications. If necessary, attach a separate sheet setting forth such received before the specified bid opening. LATE BIDS MAY BE
explanations. REJECTED.
BIDDER HEREBY CERTIFIES THAT THE ABOVE QUOTED (OR OTHERWISE NOTED) PRICES ARE APPLICABLE TO ALL CUSTOMERS FOR
COMPARABLE QUANTITIES, QUALITY, STYLES OR SERVICES.
BIDS MUST BE SIGNED
Bidder's Firm Name: Employer's Federal Identification Number:
NYS Vendor ID Number:
Address
Street City State Zip
Bidder's Signature Official Title
Printed or Typed Copy of Signature Area Code/Telephone Number
Email
UCS RFB.001.Cover.(Rev.4.22)

OCA-DGCP-012Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026at 2:00 PM Eastern
CONTENTS
DOCUMENT ENCLOSURE CHECKLIST
BID CONTENTS
Article Subject
I. OVERVIEW
II. MINIMUM QUALIFICATIONS
III. AWARD
IV. PRICING
V. SCOPE OF WORK
VI. BID RESPONSE DOCUMENTS
VII. BID SUBMISSION PROCEDURES
VIII. GENERAL BID PROVISIONS
IX. CONTRACT TERMS AND REQUIREMENTS
Attachments
Attachment I: Standard Request for Bid Clauses & Forms
Attachment III: Vendor Responsibility Questionnaire
Attachment IV: Procurement Lobbying forms
Exhibits
Exhibit A: Pricing Sheet
Exhibit B: Firm Offer to Unified Court System and Conflict of Interest Disclosure
Template
UCS RFB.002 (Rev.7.20)

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern
BIDDER'S RESPONSE DOCUMENT ENCLOSURE CHECKLIST (2 pages)
Failure to provide all items below maydisqualify bidder's response.
The following items must be fully completed and executed and included in bidder's response.
Please only include the responsive pages as directed below, not this Request for Proposals
document (RFP) or the Attachments in their entirety.
Cover page: UCS Request for Proposal Form (rfb1.frm)
Attachment I -Standard Request for Bid Clauses & Forms
p.3 -Non-Collusive Bidding Certificate
p.4 -Acknowledgment of Individual or Corporation
Attachment II - Not Applicable
Attachment III -Vendor Responsibility Questionnaire
Questionnaire filed online via OSC VendRep System and certified within 6 months of
the bid opening due date, or
Paper questionnairedated within 6 months of the bid opening due date (attachedto bid
response)
Attachment IV -Procurement Lobbying forms
Disclosure of Prior Non-Responsibility Determination (UCS 420)
Affirmation of Understanding and Agreement (UCS 421)
One of the following: (i) copies of bidder's certificate(s) of insurance or other adequate proof
evidencing the insurance coverages required by the bid specifications; or (ii) correspondence
affirming that bidder will supply such certificate(s) or proof upon notification of contract
award.
Proprietary information in separate folder from bid response, if applicable
Original bid response
Signed 2-page Bidder's Response Document Enclosure Checklist
The following Required Bid Documents (described in Article VI.A) must be included in bidder's
response.
Three (3) references
Bidder's contact information (Item 5, below)
Cover Letter-Vendor Information, Acknowledgements, Licenses
Narrative Description -Program Services, Testing Capabilities, Assessment Tools & Reports
Copy of current New York State license in good-standing
Statement of Experience -Relevant Business Experience/Qualifications
Pricing Sheet: Exhibit A
Certificate of Incorporation(or statement that none exists)
Sample Final Psychological Report (redacted)
Sample Life and Background History Questionnaire
Firm Offer to the Unified Court System and Conflict of Interest Disclosurewith corresponding
resolution or equivalent authorization of the bidder organization
UCS RFB.002 (Rev. 7.20) 2

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern
IMPORTANT:
1. All documents requiring an original signaturemust bear the BLUE INKsignature of the same
authorized individual. Signatory notarization must be that of the person whose signature is
affixed to all required documents.
2. Exhibit A/Pricing Sheet and the other forms listed above must all have the SAME COMPANY
NAME AND TAX ID NUMBER in order for a purchase order or contract to be approved by
the NYS Comptroller.
3. Do not alter this solicitation in any manner. Any changes, deletions, or additions
(including the addition of supplemental terms and conditions) to this RFP or to any
exhibits or appendices to this RFP, including Exhibit A/Pricing Sheet, may result in the
rejection of the bid as non-responsive.
4. Please note that the terms and conditions of this RFP will form the basis of the contract with
the Contractor(defined below).
5. Bidder Contact Information
Bidder's Primary Contact forBid Matters:
Name:
Street:
City: State: Zip:
Telephone Number: Email:
6. Verification:
The representative who is an authorized signatory for the biddermust complete and
sign below to verify submission of all documents required per the Document
Enclosure Checklist. This authorized representative must be the person whose
signature is affixed to all required bid documents, including Exhibit A Pricing Sheet.
COMPANY NAME:
AUTHORIZED OFFICER'S NAME AND TITLE:
SIGNATURE: DATE:
UCS RFB.002 (Rev. 7.20) 3

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern
I. OVERVIEW
Purpose and Scope
The New York State Unified Court System ("UCS"), Office of Court Administration ("OCA") is
soliciting proposals to conduct psychological evaluations of applicants for the position of New
York State Court Officer - Trainee (the "Candidates"). The purpose of these evaluations is to
identify Candidates who are psychologically suited for careers as law enforcement officers with
UCS.
OCA anticipates an estimatedfour thousand five hundred (4,500)Candidates will be scheduled to
take the written psychological inventories and approximately four thousand (4,000) of these
Candidates will be scheduled for a psychological interview and evaluation annually, subject to
hiring fluctuation.
This Request for Proposals ("RFP") contains information and instructions to enable interested
Bidders to prepare and submit proposals and accompanying material. To be considered responsive,
a Biddermust submit a complete proposal that satisfies all requirements as stated in this RFP. The
RFP outlines UCSrequirements, evaluation criteria and Bidder's responsibilities. It also describes
the terms and conditions that the successful Bidderwill be expected to accept as part of a contract.
** See ARTICLE V BELOW, SCOPE OF WORKfor detailed specifications. **
Key Bid Dates
EVENT DATE TIME
Bid Issue Date* Friday, September 25, 2026
2:00 PM Eastern
Initial Question Due Date Friday, October 16, 2026
2:00 PM Eastern
Final Question Due Date Friday, October 30, 2026
2:00 PM Eastern
Bid Submission Due Date Friday, November 13, 2026
Estimated Contract Start Date January 1, 2027
*OCA reserves the right to modify any Key Bid Date as it may deem appropriate.
Questions
A. Initial Period to Ask Questions
Any and all questions bidders may have in connection with this solicitation are to be directed
by email only to:
Je'Ana Oliver, JOliver@nycourts.gov
Please indicate in "Subject" field: "RFP# OCA-DGCP-012-Question(s)."
UCS RFB.002 (Rev. 7.20) 4

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern
The deadline to submit questions for this initial period (also referred to herein as the "Initial
Bid Question Due Date") is Friday, October 16, 2026 at 2:00 PM Eastern. A written
response to all submitted questions in the form of a Questions & Answers ("Initial Q&A")
sheet will be posted on the UCS website at https://www.nycourts.gov/grants-contracts-
procurement/current-solicitations under RFP# OCA-DGCP-012.
IMPORTANT: All questions regarding this solicitation must be in writing by email and
directed solely to the attention of the above designated person. Contact by any prospective
bidder, or any representative thereof, with any other personnel of the UCS in connection with
this RFP may violate the Procurement Lobbying Act of 2005 (see Attachment IV), will
jeopardize the respective bidder's standing and may cause rejection of its proposal.
B. Final Period to Ask Questions
Upon release of the Initial Q&A compilation, the UCS will accept additional questions from
Bidders to be submitted to the designated contactin the manner described above. The
deadline to submit final questions (also referred to herein as the "FinalQuestion Due Date")
is Friday, October 30, 2026at 2:00 PM Eastern. A Final Q&A will be posted on the UCS
Current Solicitations website at https://www.nycourts.gov/grants-contracts-
procurement/current-solicitations, RFP# OCA-DGCP-012 shortly thereafter.
No further questions will be entertained after the Final Q&A deadline.
Pre-Bid Conference
There is no pre-bid conference for this RFP.
II. MINIMUM QUALIFICATIONS
UCS will consider proposals submitted by entities that demonstratetheyhave:
(i) A current New York State licensein good-standing;
(ii) A minimum of three (3) years' experience in the provision of similar services
required under this solicitation;
(iii) Ability to create and produce the materials required for the written psychological
inventories;
(iv) Ability to score written psychological inventories;
(v) Ability to provide data file at the request of UCS of all Candidates' written
psychological inventories includingitemresponses, raw scales, weighted scalesand
normed scales
(vi) Ability to administer HIPAA-compliant remote psychological interviews;
(vii) Ability to meet scheduling requirements as outlinedin ArticleV(Scope of Work);
(viii) Utilizes three (3) validated, standardized psychological inventories as outlined in
ArticleV(Scope of Work); and
(ix) Ability to meet minimum testing windows/timeframes as outlined in Article V
(Scope of Work).
UCS RFB.002 (Rev. 7.20) 5

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern
III. AWARD
Term of Award
An estimated quantity term contract ("Contract") will be awarded to one successful bidder
("Contractor" or "Awarded Contractor") for a term of five (5) years ("Contract Term"). The
Contract is expected to commence on or about January 1, 2027.
The Contractis subject to the approval of the New York StateAttorney General and the New
York StateComptroller.
Method of Award
A single contract will be made pursuant to this RFP. The Awarded Contractor must meet all
minimum requirements as outlined in the Scope of Work and Bid Response Documents. The
Awarded Contractor must: (1) meet the minimum qualifications outlined in Article II above; (2)
be a responsible bidder as determined in accordance with the criteria in Article VIII(General Bid
Requirements); and (3) receive the highest composite (average technical + cost) score as
determined by the selection criteria set forth herein.The award of points for each criterion will be
based on the evaluation of Bidder's written proposal (including follow up and investigation as may
be necessary).
A. Technical Criteria(Maximum 65Points)
(See next page)
UCS RFB.002 (Rev. 7.20) 6

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern
TECHNICAL CRITERIA:
PROGRAM SERVICES (65 %)
Maximum Award Selection Criteria
Points
40 Testing Capabilities, Assessment Tools & Reports
30 Scheduling & Testing Capacity
Ability to meet the scheduling requirements outlined in ArticleV(Scope of Work):
Minimum amount of prior notice required on the part of UCS to request testing
materials for written exams
Minimum amount of prior notice required on the part of UCS to schedule
psychological interviews
Availability of weekend, evening or other special scheduling considerations
Total number of New York State licensed psychologistscurrently on staffand
available to provide appointments
Maximum number of Candidates that can be interviewedper day and per week
10 Assessment Tools and Reports
Quantityand types of written psychological inventories used to evaluate Candidates
Internal quality control standards and methods
25 Experience
25 Law Enforcement Psychological Screening Experience
Prior experience in providing psychological pre-screening evaluation of police/peace
officer applicants, with a particular emphasis on any experience providing services to
state law enforcement agencies similar to UCS
B. Cost (Maximum 35 Points)
The Bidder submitting the proposal with the lowest Total Cost, as indicated on the Pricing Sheet
(Exhibit A), will be awarded 35 points. The remaining bids will be awarded points using the
following formula:
Lowest Total Cost
35 X Total Cost of bid being
evaluated
Tie Result
In the event of a tie composite score, the applicant with the highest cost score, i.e., lowest total
cost, will prevail, or, if price is equivalent, the decision will be at the discretion of the designated
UCS procurement head. The basis for determining the award under a tie bid result shall be
documented in the procurement record.
UCS RFB.002 (Rev. 7.20) 7

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern
Bid ProtestProcedure
The bid protest procedures for this RFP may be found in Attachment I.
IV. PRICING
A. Bid Submission
All pricing submitted pursuant to the solicitation shall be net f.o.b. destination unless otherwise
expressly specified herein.
Other than the pricing submitted on Exhibit A/Pricing Sheet, there shall be no other charge, cost,
reimbursement or expense of any kind payable by UCS in connection with or arising from
Contractor's performance of the services set forth herein. Contractorshall be solely responsible for
all costs and expenses incurred in connection with the performance of such services.
Pricing shall be submitted only on, and in the format prescribed by, Exhibit A/Pricing Sheet.
Bidder must quote pricing as indicated in the Exhibit A/Pricing Sheet.
Please note that UCS is a tax-exempt governmental entity.
B. Awarded Contractor's Bid Submission Pricing
Awarded Contractor's bid submission will establish contract pricing for the ContractTerm.
C. Allowable Contract Price Adjustments
Intentionally Deleted.
D. Awarded Contractor Payments
Awarded Contractorshall send true and accurate invoices by email to such person or email address
as UCS/OCA shall designate.
Payment shall be made within thirty (30) days of receipt and approval by UCS of invoices
satisfactory to UCS and the Office of the New York State Comptroller ("OSC").
Payment for goods delivered/services performed under the Contract shall be conditioned upon the
acceptance and approval of such items/services, such that it is sufficiently complete in accordance
with the RFP specification, so that UCS can utilize the goods/services for its intended purpose.
V. SCOPE OF WORK
1. Statement of Work Overview
UCS RFB.002 (Rev. 7.20) 8

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants
ISSUEDATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern
Awarded Contractorshall conductpsychological evaluations of Candidates for the position of New
York State Court Officer-Trainee (Candidates). Candidate Psychological Evaluation services
include(see Section 2 for full description):
a) Phase I: Applicant Testing
i. Written Psychological Inventories
ii. Scoring of Psychological Inventories
b) Phase II: Psychological Interviews
c) Phase III: Psychological Evaluation Reports
The psychological evaluations will be performed on an as needed basis. UCS estimates that four
thousand (4,000) Candidates per year of the Contract will require psychological evaluation. The
number ofpsychological evaluations per year fluctuates based on the hiring needs of UCS.
The psychological evaluations mustbe conducted by New York State licensed psychologists. UCS
must be notified immediately of any arrest, disciplinary action, or allegations of wrongdoing by
any psychologist involved in the evaluation of Candidates. UCS reserves the right to require the
immediate removal or suspension of any psychologist'sinvolvement in the evaluation process.
2. Candidate Psychological Evaluations
a. Phase I: Applicant Testing
i. Written Psychological Inventories
The Contractorshall use at least three validated, standardized Psychological Inventories routinely
used to screen law-enforcement Candidates,including but not limited to: (i) inventoryto diagnose
mental illness such as the Personality Assessment Inventory ("PAI"), Minnesota Multiphasic
Personality Inventory-2 Extended Score Report ("MMPI-2") or Minnesota Multiphasic
Personality Inventory-3 ("MMPI-3"); (ii) inventory to assess personality traits such as the
California Psychological Inventory ("CPI"); and (iii) an additional inventory to diagnose anger,
volatility and impulsivity such as theState-Trait Anger Expression Inventory-2 ("STAXI-II"). All
Psychological Inventories must be approved for use by UCS. UCS requires prior written approval
to use alternate Psychological Inventories.
The Contractorshall provide the Psychological Inventory materials such as inventory booklets and
scantron sheets to UCS at least two (2) weeks prior to Written Psychological Inventory
administration. The Contractor must include a background history questionnaire in the
Psychological Inventory materials.
ii.Scoring of Written Psychological Inventories
The Contractor shall score the written psychological inventories one (1) week after the
administration of the Psychological Inventories and provide digital copies of all Candidates'
Psychological Inventory summary interpretative reports (Psychological Inventory Reports) to
UCS via an agreed upon HIPAA-compliant secured site.
UCS RFB.002 (Rev. 7.20) 9