Airport Terminal CCTV and Access Control - RFP 2026

GENERAL SPECIFICATIONS
and
CONTRACT DOCUMENTS
CEDAR CITY REGIONAL AIRPORT
TERMINAL CCTV EXPANSION
Camera System Migration and Access Control Controller Conversion
September 23, 2026
KEY DATES PREPARED BY
Walk-through: 1:00 p.m., Mon., Sept. 28, 2026 Cedar City Regional Airport
Bids due: 12:00 p.m., Wed., Sept. 30, 2026 2560 Aviation Way
Completion: December 4, 2026 Cedar City, Utah 84721

TABLE OF CONTENTS
ITEM PAGE
Section 1 Advertisement for Bids ................................................................................................................ 3
Section 2 Bid Information ........................................................................................................................... 4
Section 3 Scope of Work and General Requirements ................................................................................. 5
Section 4 Technical Requirements .............................................................................................................. 6
Section 5 Bid Schedule and Bid Form......................................................................................................... 9
Section 6 Insurance Requirements ............................................................................................................ 11
Section 7 Certificate of Insurance ............................................................................................................. 12
Section 8 Status Verification System Affidavit ......................................................................................... 13
Appendix 1 Equipment List ...................................................................................................................... 15
Cedar City Regional Airport - Terminal CCTV Expansion Page 2

SECTION 1 - ADVERTISEMENT FOR BIDS
Cedar City Corporation is accepting separate sealed bids for the Airport Terminal CCTV
Expansion according to the specifications prepared by the City.
If you are interested in submitting a bid, project specifications and bid information are available
immediately and can be obtained from:
Tyler Galetka, Airport Manager
Cedar City Regional Airport
2560 Aviation Way, Cedar City, Utah 84721
Tel: (435) 867-9408
Email: gtyler@cedarcityut.gov
City bids and projects can also be found on the Cedar City website at www.cedarcityut.gov.
Walk-through 1:00 p.m., Monday, September 28, 2026
Bid Deadline 12:00 p.m., Wednesday, September 30, 2026
The right is reserved by Cedar City Corporation to reject any and all bids.
Dated this 23rd day of September 2026.
Cedar City Corporation
__________________________________
Tyler Galetka
Airport Manager
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SECTION 2 - BID INFORMATION
2.1 Project Overview
Project Title Cedar City Regional Airport Terminal CCTV Expansion
Owner Cedar City Corporation
Installation Location Airport Terminal, 2560 Aviation Way, Cedar City, Utah 84721
Project Coordinator Tyler Galetka, Cedar City Regional Airport
2560 Aviation Way, Cedar City, Utah 84721
Tel: (435) 867-9408
gtyler@cedarcityut.gov
Financing 10 North Main Street, Cedar City, Utah 84720
2.2 Schedule and Submittal
Inspection Trip (Walk- 1:00 p.m., Monday, September 28, 2026
through) 2nd Level Conference Room, Airport Terminal
2560 Aviation Way, Cedar City, Utah 84721
Bid Date Bids must be received by email or in a sealed envelope by 12:00 p.m.,
Wednesday, September 30, 2026.
Bids Returned To Tyler Galetka, Cedar City Regional Airport
10 N. Main St., Cedar City, Utah 84720
or gtyler@cedarcityut.gov
Completion Date Installation and billing complete by December 4, 2026.
Liquidated Damages $200 per day for each day after the specified delivery date.
2.3 Contract Requirements
Required Bonding Bid Bond - 5% (submitted with bid)
Payment Bond - 100%
Performance Bond - 100%
Required Insurance Worker's Compensation and General Liability Insurance as specified in
Section 6.
Employee Status Completed Status Verification System Affidavit (Section 8) is required
if awarded the bid.
Warranty Required One-year labor and three-year equipment minimum (Section 4.8).
Bidder Qualifications Qualifications and three references submitted with bid (Section 4.9).
Bid Alternates Alternate 1 - Vehicle Gate Access Control (Section 4.11), priced
separately.
Local Preference Applies per Cedar City Corporation Purchasing Policy.
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SECTION 3 - SCOPE OF WORK AND GENERAL REQUIREMENTS
3.1 Project Objectives
Through this project the Airport seeks to:
* Enhance terminal facility security;
* Improve monitoring of airside and landside operations around the terminal;
* Modernize access control for secured areas;
* Create a scalable platform for future expansion; and
* Maintain compliance with applicable TSA, FAA, and airport security requirements.
3.2 Project Description
The project consists of:
* A full camera system migration to the Hanwha Wisenet WAVE platform;
* Fifteen (15) new Hanwha cameras;
* An access control controller conversion across twelve (12) doors with OnCAFE cloud licensing;
and
* Reuse of the existing NVR, network switches, and IDF locations.
The complete equipment list is provided in Appendix 1. Technical and performance requirements are
provided in Section 4. Vehicle gate access control is included as Bid Alternate 1 (Section 4.11).
3.3 Work Required
Provide any and all necessary materials, equipment, and labor to complete the scope of work, including
removal and disposal of any replaced parts or equipment and any refuse pertaining to delivery,
unpackaging, and installation within the scope of work.
3.4 Equipment Required
Equipment necessary to facilitate the scope of the project. All equipment shall be provided by the vendor.
3.5 Operational Continuity
The CCTV and Access Control System is to remain operable for general purposes throughout the course
of this project. Any interruptions must be scheduled with the Airport.
3.6 Work Schedule
The work schedule is to be coordinated during regular business hours with Airport staff, based upon
Airport employee scheduled hours.
3.7 Bidder Obligations
All bids will be assumed to include the items listed in the Bid Schedule or elsewhere herein. Bidder
agrees to perform all work and comply with all requirements as outlined in the bid documents and
specifications.
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SECTION 4 - TECHNICAL REQUIREMENTS
The following requirements apply to all work under this contract and to the equipment listed in Appendix
1. Where a requirement below conflicts with a specific model listed in Appendix 1, the Appendix 1 model
governs unless otherwise approved by the Airport.
4.1 General Equipment Standards
* All equipment shall be NDAA compliant.
* Cameras shall be Hanwha Vision.
* Video management software shall be Hanwha Wisenet WAVE.
* Recording appliances shall be Hanwha or an approved equivalent.
* Exterior-mounted equipment shall be outdoor rated.
4.2 New Camera Requirements
All new cameras furnished under this contract shall provide, at minimum:
* 4MP minimum resolution * Wide Dynamic Range (WDR)
* H.265 compression * Edge storage capability
* ONVIF compliance * Analytics support
Existing Axis cameras identified for reuse in Appendix 1 shall be reconfigured to the Wisenet WAVE
platform and are not required to meet the new camera requirements above.
4.3 Video Management System
The Wisenet WAVE video management system shall be configured to provide:
* Centralized monitoring * Camera health monitoring
* Live and recorded video * User permissions
* Mobile client access * Video export capabilities
* Event management * Minimum 90-day video retention
4.4 Access Control System
The OnCAFE cloud access control system shall provide:
* Centralized management and remote administration
* Card and credential management, including mobile credential capability
* Visitor management integration
* Audit trail reporting
* Anti-passback functionality
* Alarm monitoring
Each of the twelve (12) controlled openings shall be fully functional at completion, including card reader,
door position switch, request-to-exit device, electrified locking hardware, and emergency release
hardware as required by code. Existing field devices may be reused where compatible. Any field
hardware required for a fully functional opening that is not listed in Appendix 1 shall be identified and
included in the bid.
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4.5 Network and Power
* Existing network switches and IDF locations shall be reused as described in Section 3.
* Contractor shall provide surge protection for exterior-mounted devices.
* Contractor shall perform cybersecurity hardening of all new and reconfigured devices and
servers.
* Access control power supplies shall include battery backup.
4.6 System Integration
Video surveillance and access control shall operate as a unified platform, with integrated alarm
monitoring and event management.
4.7 Testing, Training, and Documentation
Contractor shall program, test, and commission the complete system and shall provide:
* Administrator training * System documentation
* Operator training * As-built drawings
* Maintenance training
4.8 Warranty
Minimum warranty requirements:
* One-year labor warranty * Manufacturer support
* Three-year equipment warranty * Software updates during the warranty
period
4.9 Bidder Qualifications
Bidders shall demonstrate, and submit documentation with the bid of, the following:
* Minimum five (5) years of security integration experience
* Airport security project experience
* Hanwha Vision certification
* Access control manufacturer certification
* Licensed low-voltage contractor status
* References from at least three (3) similar projects
4.10 Site and Security Requirements
* Contractor shall coordinate work to minimize operational disruptions. Airport operations shall
remain active throughout construction.
* Contractor personnel shall comply with airport security requirements.
* All work shall meet applicable FAA, TSA, NEC, and local code requirements.
4.11 Bid Alternate 1 - Vehicle Gate Access Control
Bid Alternate 1 is not part of the Base Bid. Bidders shall price it separately on the Bid Form. The City
may award the Base Bid alone or the Base Bid plus Bid Alternate 1.
Scope. Provide integrated gate access systems at [3] designated airport perimeter vehicle gates, as
identified by the Airport at the walk-through.
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Each gate shall include:
* Access control reader * Remote release capability
* Video surveillance coverage integration * Event logging
Gate systems shall:
* Integrate with the OnCAFE access control system and Wisenet WAVE video management
system provided under the Base Bid;
* Integrate existing gate cameras;
* Use outdoor-rated equipment with surge protection; and
* Interface with the existing gate operators.
Alternate 1 pricing shall include all controllers, readers, camera integration, licenses, mounting hardware,
wiring, conduit, and labor needed for a fully functional gate. Bidders may submit an equipment list for
Alternate 1 with the bid. All requirements of Sections 3 and 4, including warranty, apply to Alternate 1.
Cedar City Regional Airport - Terminal CCTV Expansion Page 8

SECTION 5 - BID SCHEDULE AND BID FORM
Project: Airport Commercial Terminal CCTV and Access Control Migration and Expansion
Cedar City requests that the following items be considered in the bid. Bid prices shall include all work
described in Sections 3 and 4 and elsewhere herein.
ITEM DESCRIPTION QTY UNIT UNIT AMOUNT
COST
1 Mobilization 1 Lump $ $
As necessary, including shipping and the use of Sum
specialized equipment to facilitate the proper
execution of work.
2 Installation of equipment specified in the 1 Lump $ $
equipment list in Appendix 1 Sum
Prices shall include shipping, set-up, and installation
pertaining to this bid and the removal of any refuse
pertaining to this bid. All insurances and assurances
for proper delivery and installation will be the
responsibility of the bidder.
TOTAL BASE BID (Items 1-2) $
BID ALTERNATE 1 - NOT INCLUDED IN BASE BID
A1 Vehicle Gate Access Control 3 Each $ $
Complete integrated gate access system per Section
4.11, including reader, camera coverage, remote
release, event logging, and integration with the Base
Bid systems.
TOTAL BID ALTERNATE 1 $
Total Base Bid (written in words): ________________________________________________
Total Bid Alternate 1 (written in words): __________________________________________
5.1 Bid Conditions
1. Bid Bond. A bid bond in the amount of 5% of the Total Base Bid plus Total Bid Alternate 1 is
required to be submitted with the bid.
2. Bid Alternate. Bidders shall price Bid Alternate 1. The City may award the Base Bid alone or the
Base Bid plus Bid Alternate 1, at its sole discretion. The low bid will be determined on the Base
Bid plus any alternate the City elects to award.
3. Qualifications. Documentation of the bidder qualifications and references required in Section 4.9
shall be submitted with the bid.
4. Payment. Payment shall be disbursed in accordance with Cedar City's accounts payable schedule
following completion of the project and acceptance by Cedar City.
5. Local Bidder Preference. Award of the bid will be subject to Cedar City's Local Bidder
Preference Policy as detailed in Cedar City's Purchasing Procedures.
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6. Award. Cedar City reserves the right to evaluate and award the bid to the Vendor who provides
the bid that is deemed most beneficial to the City. Cedar City reserves the right to reject any and
all bids and to waive informalities.
5.2 Respectfully Submitted
Company Name Utah Contractor License Number
Signature Date
Printed Name and Title Address
Cedar City Regional Airport - Terminal CCTV Expansion Page 10